HE1254-17-R-0005_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The puprose of this amendment is to change the date for material set up to April 20, 2017 from 10am-12pm.

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-17-R-0005

X 9B. DATED (SEE ITEM 11)

20-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Apr-2017

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-17-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

I. GENERAL

A. Addendum to Paragraph (c) Period for acceptance of offers: This paragraph (c) is changed to read as follows:

The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

B. Addendum to Paragraph (e) Multiple Offers. This paragraph (e) is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.

C. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of the offer. DoDEA intends to award a single contract for the stated Curriculum Program; however multiple awards may be made as a result of this solicitation.

D. Addendum to Paragraph (b) Submission of Offers: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

II. OFFEROR STRUCTURE AND CONTENT – Offerors shall submit offer packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

A. PART 1 – ADMINISTRATIVE, PAST PERFORMANCE, & PRICE

This part shall include the following:

1. Administrative

a. A cover letter with the Offeror’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information as well as the solicitation number HE1254-17-R-0005.

b. Completed Standard Form (SF) 1449.

c. If one or more amendment(s) is made to the solicitation, the offeror shall acknowledge each amendment in block 15a-c of the SF50 acceding to the contract terms and conditions as written in the amendment by having an authorized official who can sign on behalf of the company sign the amendment(s). An Acrobat PDF file shall be created to capture the signatures for submission with the offeror’s proposal. Failure to acknowledge an amendment may render the offeror’s overall proposal ineligible for award, and result in rejection of the proposal by the Government.

d. Completed FAR Provision 52.209-7 Information Regarding Responsibility Matters and DFARS Provision 252.239-7009 Representation of Use of Cloud Computing.

e. Attention is drawn to paragraphs (j) & (k) of 52.212-1, which requires all offerors to be registered in the in the System for Award Management (SAM). As such, a copy of completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications should be maintained in the SAM. If the Offeror is NOT registered in SAM at the time of proposal submission, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications must be submitted.

f. Pre-paid postage/shipping labels for return of proposed materials.

2. Past Performance Information

a. Offerors shall provide information on at least three recent contracts for supplies and services relevant to those required in the SOW. “Relevant” is defined as work similar in complexity and magnitude to the work described in the SOW. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Offerors shall use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment 2, Past Performance Part I must be completed and submitted by all Offerors for all three recent contracts; and

ii. Attachment 3, Past Performance Part II is a questionnaire that must be forwarded by Offerors to a minimum of three references. It is the Offeror’s responsibility to ensure that references complete the questionnaire and that their references submit the questionnaire directly to the DoDEA Procurement Division no later than the proposal due date in order for the questionnaire to be considered.

c. The Government may obtain past performance information from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and interviews with Program Managers and Contracting Officers.

3. Price Proposal – The offeror shall complete Attachment 1 “Pricing Schedule 7-12 Music” for items specifically as follows:

a. FOR CURRICULUM MATERIALS:

i. Insert into column B the specific titles or item descriptions (to include ISBNs as appropriate) for the offerors proposed curricular materials for each course. Offerors do not have to submit a proposal for each course but must propose digital and print materials for each course proposed. In the event the offeror wishes to price more than four specific items for any of the categories, the offeror shall insert additional rows (using the numbering scheme indicated). In the event the offeror prices fewer than four specific items for any of the categories the offeror shall delete the extra rows, such that the offerors final pricing schedule matches the offeror’s exact proposed content.

ii. Identify in column C whether the item identified in column B is a print item or a digital item.

iii. Insert into column G the proposed unit price for year one (the initial base year); and insert into columns J; M; P; S; X; AA; AD; AG; and AJ; the proposed unit prices for years two through ten.

iv. Double check the automatic calculations of pricing that should result.

b. FOR RELATED SERVICES:

i. Insert the proposed unit price for one month of technical support across the ten years and double check the automatic calculations that should result;

i. Insert the proposed unit price for the OCR copy and double check the resulting automatic calculation;

ii. Insert the offeror’s proposed professional development solutions in column B starting with CLIN 0700 (e.g. webinar; On-line module; etc.)

c. FOR SHIPPING (CLIN 0900):

i. Do not insert a proposed price for shipping. Shipping shall be separately negotiated as a firm fixed price CLIN under individual delivery orders (DO’s). Prior to DO issuance the Government will request a shipping quote from the vendor and will conduct a price analysis to determine price reasonableness.

ii. The Government has inserted an estimated shipping cost in this CLIN solely for evaluation purposes.

iii. See shipping Destination Tab for all anticipated shipping destinations.

Note: Shipping will typically always be via direct commercial means; however, shipments to Ankara Elementary School (ES), Brussels ES, Shape ES and WT Sampson ES shall be shipped to those locations’ Army Post Office (APO) or Fleet Post Office (FPO) address. Shipments cannot be made to the commercial addresses for these locations. Shipping addresses will be noted in the individual delivery orders.

B. PART 2 – TECHNICAL PROPOSAL

Offerors shall include the following:

1. Proposed Materials:

a. One complete set of all proposed curricular materials for evaluation purposes.

b. Each item should be clearly labeled to match the corresponding CLIN on Attachment 1 “Pricing

Schedule 7-12 Music”. The Government reserves the right not to evaluate items that are not labeled to a corresponding CLIN.

c. Note: The Government must be able to return proposed materials to offerors. Prepaid shipping labels shall be included in the administrative proposal (reference preceding paragraph II(A)(1)(f)).

d. Include instructions for access to online courses/digital resources (as both a student and a teacher) for up to 5 evaluators simultaneously in a live environment.

2. Digital Information Technology (IT) Components:

a. A separate set of all proposed digital/IT components shall be submitted together with a packing slip identifying each item delivered and the corresponding CLIN in Attachment 1. (NOTE: See early submission deadline for IT components in paragraph (III)(B)(1) of this addendum. Items that are received, but do not correspond to any item on the Price Offer Excel spreadsheet may not be evaluated).

b. Include instructions for access to online courses/digital resources (as both a student and a teacher) for up to 5 evaluators simultaneously in a live environment.

c. A complete copy of the offeror’s terms and conditions for use (and/or end user license agreement) for all digital materials revised to reflect the inability of the Federal Government to indemnify the contractor (or any person or entity) as well as to be bound by the laws of any particular state (attention is drawn to paragraph (u) of the clause at FAR 52.212-4).

d. A completed copy of Attachments 4 and 5 to address vendor cloud information and section 508 compliance.

3. Curriculum Materials Evaluator “Map” The contractor shall provide clear examples of where (by specific item page number or other indicator) the offeror’s curricular material meet or exceed the requirements listed below as specified in the SOW. The document shall be no longer than six pages per course, and no longer than 36 pages for all requirements.

a. Chorus— per SOW section 3.1.

b. Guitar— per SOW section SOW 3.2.

c. Piano— per SOW section SOW 3.3.

d. String Ensemble— per SOW section SOW 3.4.

e. Music Appreciation— per SOW section SOW 3.5.

f. Performance Assessments— per SOW section SOW 3.6.

4. Curriculum Materials Related Services The contractor shall provide a document that:

a. Describes their technical support (CLIN 0500) to include hours of operation; means of delivery (e.g. phone; e-mail; internet); etc.

b. Describes their proposed professional development content and delivery (CLIN 0700)

III. OFFEROR SUBMISSION REQUIREMENTS

A. Copies, Format and Quantities:

1. One electronic copy of Part 1- Administrative, Past Performance & Price.

2. One hard copy set of Part 2a- Proposed Materials

3. Two hard copy sets of Part 2b- Digital IT Components (due on two separate dates).

4. One electronic and 5 hard copies of Part 2c- Curricular Materials Evaluator “Map”.

5. One electronic and 5 hard copies of Part 2d- Curricular Materials Related Services.

* In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

B. Closing Dates and Delivery Methods/Addresses:

1. Information Technology (IT) Components (Part 2b-First Hard Copy Set): For Pre-Information

Assurance Testing by the DoDEA IT Division, the closing date for all IT Components is April 13, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Andrew Christen/7-12 Music

2. Complete Offer Package (Parts 1 and 2): The closing date for complete offer package (Parts 1, 2a, Second set of 2b, 2c, and 2d) is April 20, 2017 at 10:00 A.M. ET via U.S. Postal, UPS, or FEDEX to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-1400 Attn: Andrew Christen/7-12 Music

The electronic copy of Parts 1, 2c, and 2d shall be sent by email to the Contract Specialist (CS) at Andrew.Christen@hq.dodea.edu. DoDEA has a maximum email limit of 10MB. Offerors shall confirm receipt of their electronic copy by return email from the CS.

C. Package Labeling:

All boxes containing materials submitted in response to this RFP must include the following information on the label in this order:

What: Example:

Title of DoDEA Curriculum: 7-12 Music Exact RFP Number: HE1254-17-R-0005 Exact Box Number: Box 1 of 6 Exact Contents of Box: Student Materials, etc.

Offeror Name/POC Information: Music Co./Sue Smith/email/phone

D. Return of Materials:

1. Offerors are responsible for the return shipment of all materials and/or books submitted following the evaluation of the materials.

2. Offerors shall provide pre-paid postage/shipping labels for return of proposed materials as part of the offer submission under Part I.

E. RFP Questions – Questions in regards to this RFP shall be submitted in writing via email to the CS at robin.castoldi@eu.dodea.edu with the subject line, “Questions to Solicitation Number HE1254-17-R-0005 7- 12 Music,” no later than 10:00 AM ET on April 3, 2017. A consolidated list of all questions and answers will be provided via an amendment to the RFP posted to www.FedBizOpps.gov. It is the sole responsibility of the offeror to monitor the FedBizOpps.gov website for Government postings containing information applicable to this RFP. Offerors are advised that questions or comments will not be honored if communicated outside of email or to any individual other than the points of contact identified above. Questions shall be grouped and identified by solicitation section, paragraph and page number, including attachments, and shall be attached to the email transmission as a Microsoft Word document.

F. Other Information:

1. Offerors shall direct all communications to the attention of the cognizant individual(s) identified in this solicitation unless otherwise directed by an amendment to this solicitation. Communications with other Government personnel may compromise the integrity of this acquisition and result in cancellation of the requirement.

2. Proposals Included in the Official Contract File: Offerors are advised that its proposal will become part of the official contract file.

3. Signature: The proposal shall be signed by an official authorized to bind its organization.

4. Content Requirements: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

5. To the extent a proposal simply repeats the requirements, or states “we will conform to the requirements as stated” the proposal does not acceptably address the offeror’s approach to meeting the solicitation requirement. The Government reserves the right to reject such proposals as technically unacceptable.

Summary of Important Due Dates:

Item RFP Questions Complete Set of IT Components (Part 2b)

Offer and Materials Submission (to include another complete set of IT Components)

Material Set-Up**

Due Date/ Time

April 3, 2017

10:00 AM ET

April 13, 2017

10:00 AM ET

April 20, 2017

10:00 AM ET

April 20, 2017 10:00 A.M. – 12:00 P.M

To

Robin.castoldi@e u.dodea.edu

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive Suite 05H02-10 - Procurement Alexandria, VA 22350-

Part 2 Hard Copy to:

Burrows Elementary School 3308 John Quick RD Suite 202B Quantico VA 22134-

Burrows Elementary School 3308 John Quick RD Suite 202B Quantico VA 22134-

** On April 20, 2017, Offerors may set-up their submitted materials for the technical evaluation board (TEB) at the offeror’s own expense. Materials set-up is not required; however, the Government is not responsible for any missing materials or set-up of materials in any specific order or preference by Offerors. Offerors planning to set-up materials must notify the Contract Specialist via email to Robin.castoldi@eu.dodea.edu prior to April 18, 2017 at 10:00 A.M.

EST.

(End of addendum to FAR 52.212-1)

(End of Summary of Changes)

Attn: Andrew Christen/7-12 Music

Attn: Cheryl Amerine/7- 12 Music Phone: 703-630-7024

Window to drop off hard copy materials:

April 17-20, 2017

Part 1 Electronic Copy to:

Andrew.Christen@hq.do dea.edu