HE1254-09-R-0016.pdf

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4040 NORTH FAIRFAX DRIVE

ARLINGTON VA 22203-1635

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

X

CODE

HE1254-09-R-0016 24-Jun-2009

b. TELEPHONE NUMBER

703-588-3622

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 30 Jul 2009

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HE1254

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

DOD EDUCATION ACTIVITY

ATTN: 1ST FLOOR SUPPLY RM

4040 NORTH FAIRFAX DR

ARLINGTON VA 22203-1613

TEL: FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SUMMERLIN WALKER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

611710

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HE1254-09-R-0016

Section SF 1449 - CONTRACT FORM

COMPREHENSIVE EDUCATIONAL GUIDE

BASE YEAR

August 26, 2009 through August 25, 2010

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0001 Development / Design / Packaging:

Guide

1 Each

Final Draft of the Comprehensive Educational Guide: Print Version

NET AMOUNT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0002 Development/ Design / Packaging:

CD-ROM

1 Each

Final Version of the Comprehensive Educational Guide: CD-ROM

FOB: Destination NET AMOUNT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

0003 Web Design Development 1 Each

HTML (web-based) format version of the Comprehensive Educational Guide

0004 Print Guides 5,000 Lot

Comprehensive Educational Guide: Print Version **Price includes shipping**

0005 CD-ROMs 5,000 Lot

Comprehensive Educational Guide: CD-ROM Version

Summerlin.Walker Typewritten Text

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 Lot

Contractor Travel

COST

In accordance with PWS paragraph 8.0 only travel requested and approved by the Contracting Officer's Representative or the Contracting Officer will be reimbursed. Not to Exceed: $8,700

FOB: Destination

ESTIMATED COST

OPTION YEAR 1

August 26, 2010 through August 25, 2011

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1004 Print Guides Lot

Comprehensive Educational Guide: Print Version

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1004AA Print Guides 500 Lot

Comprehensive Educational Guide: Print Version

Contractor Travel

Summerlin.Walker Typewritten Text

Summerlin.Walker Typewritten Text

$8,700 NTE

Summerlin.Walker Typewritten Text

Summerlin.Walker Typewritten Text

Summerlin.Walker Typewritten Text

Summerlin.Walker Typewritten Text

Summerlin.Walker

$8,700

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1004AB Print Guides 1,000 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1004AC Print Guides 2,500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1005 CD-ROMs Lot

Comprehensive Educational Guide: CD-ROM Version

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1005AA CD-ROMs 500 Lot

Comprehensive Educational Guide: CD-ROM Version

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1005AB CD-ROMs 1,000 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

1005AC CD-ROMs 2,500 Lot

OPTION YEAR 2

August 26, 2011 through August 25, 2012

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2004 Print Guides Lot

Comprehensive Educational Guide: Print Version

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2004AA Print Guides 500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2004AB Print Guides 1,000 Lot

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2004AC Print Guides 2,500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2005 CD-ROMs Lot

Comprehensive Educational Guide: CD-ROM Version

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2005AA CD-ROMs 500 Lot

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2005AB CD-ROMs 1,000 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

2005AC CD-ROMs 2,500 Lot

OPTION YEAR 3

August 26, 2012 through August 25, 2013

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3004 Print Guides Lot

Comprehensive Educational Guide: Print Version

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3004AA Print Guides 500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3004AB Print Guides 1,000 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3004AC Print Guides 2,500 Lot

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3005 CD-ROMs Lot

Comprehensive Educational Guide: CD-ROM Version

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3005AA CD-ROMs 500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3005AB CD-ROMs 1,000 Lot

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

3005AC CD-ROMs 2,500 Lot

OPTION YEAR 4

August 26, 2013through August 25, 2014

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4004 Print Guides Lot

Comprehensive Educational Guide: Print Version

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4004AA Print Guides 500 Lot

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4004AB Print Guides 1,000 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4004AC Print Guides 2,500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4005 CD-ROMs Lot

Comprehensive Educational Guide: CD-ROM Version

ITEM NO

OPTION

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4005AA CD-ROMs 500 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4005AB CD-ROMs 1,000 Lot

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL PRICE

4005AC CD-ROMs 2,500 Lot

Section II - TABLE OF CONTENTS AND OTHER ADMINISTRATIVE INFORMATION

PERFORMANCE WORK STATEMENT (PWS)

Comprehensive Educational Guide

1.0 INTRODUCTION

1.1. The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees. The men and women who serve in our nation’s Armed Forces have 1.2 million school-aged children; 80 percent of those children attend public schools throughout the United States.

1.2 The ongoing relocation of thousands of military students through Base Realignment and Closure (BRAC), global rebasing, and other force structure changes has created an urgent need and responsibility to enrich and expand partnerships with military-connected communities to ensure the best possible educational opportunities for students.

1.3 DODEA has an Educational Partnership Branch focused specifically on these issues. The Educational Partnership initiative is dedicated to promoting quality education for every military child regardless of their location or how often their family moves. The Educational Partnership supports quality education, seamless transitions and deployment support for military students by focusing on outreach and building partnerships with military-connected schools.

2.0 BACKGROUND

2.1 Military parents, military leaders and school leaders have a need for a comprehensive guide that provides information on relevant educational issues affecting each stakeholder group.

2.2 Military leadership and military parents need comprehensive information to understand the framework of the education system. The goal of this guide is to ensure that military leadership and military families have relevant information to be advocates for their student’s education and to serve as a resource to assist military leadership with an understanding of how they can promote quality educational opportunities. School leaders need to understand the military culture in order to be responsive to the unique issues of their military students and the military community in order to be a more effective partner to best serve the educational and transition challenges military students face.

2.3 DoDEA is committed to support military parents, military leaders and military-connected schools nationwide to ensure that they are responsive to the unique needs of military children, families, and commands.

3.0 SCOPE

3.1 DoDEA requires assistance in the content development, design, production, printing, and shipping of a comprehensive educational guide which will assist military families, military leadership and school leadership in supporting the educational needs of military students. The guide is expected to be 120-150 pages in length.

3.2 For the purpose of this project, the following definitions shall be used:

Military family is an all-inclusive term, representing the parents and school-age children of military members, including active duty National Guard and Reserve members.

Military leadership is an officer or civilian leader of any Military Service who has the responsibility for the quality of life of military families.

School leadership represents local education agencies (LEA), school administrators, superintendents, principals, school board members, counselors, educators and other leadership in the school systems.

3.3 The guide will help military leadership and military parents to increase awareness and knowledge of advocating for quality education.

3.4 DoDEA requires assistance in developing content regarding the US public school systems that military parents and leaders need to know and presenting it in a user friendly manner that is pertinent to the stakeholders addressed in each chapter.

3.4.1 The Government will serve as a facilitator with the military services and act as a resource to provide the Contractor with specific content information related to military matters and the DoDEA school system.

4.0 REQUIREMENTS

4.1 General: The Contractor shall:

4.1.1 Be responsible for the content development of the guide and provide in three media forms: print (soft bound cover), CD-ROM, and in HTML (web-based) format.

4.1.2 Design a comprehensive educational guide in collaboration with DoDEA using educational resource data that contains information that is relevant to each stakeholder:

military leadership, school leadership, and the military parent.

4.1.3 Be responsible for content development, using information that is either recommended by DoDEA or approved by DoDEA prior to inclusion.

4.1.4 Create a guide with a table of contents and four chapters: Military Leadership, School Leadership, Military Parents, and Reference.

While some topics in the first three chapters may be similar and some data may be repetitive, the information for each chapter shall be tailored to meet the needs of the intended audience.

The table of contents shall include the chapter titles and topics within each chapter.

4.1.5 Ensure that the guides have colorful, easy-to-read visuals and graphs and are printed in an easy-to-read font size.

4.1.6 Ensure that content development is overseen by a K-12 educational expert and that design development is overseen by a highly qualified technical expert.

Both experts shall have experience relevant to their roles in this project.

Both experts should serve as the point of contact for DoDEA’s content and technical experts, respectively.

4.2 Military Leadership: This chapter shall:

4.2.1 Serve as a research-based, practical guide to assist military leaders in understanding and engaging LEAs and military parents with the goal of providing military children the best learning opportunities available.

4.2.2 Provide essential background information including an overview of the following:

Roles and responsibilities of the public school system, to include the US Department of Education, state boards of education, LEAs, and local school boards, as well as information on variations of K-12 educational requirements from state to state.

Impact of local control on the US public school system, including how local control affects such topics as educational options, standards, and assessments, between school districts and states.

Implications of the No Child Left Behind (NCLB) Act and the essentials of Adequate Yearly Progress (AYP) and the consequences of not meeting AYP.

Public education funding formulas and pertinent information on school construction.

Funding sources available to military-impacted LEAs, including information on the US Department of Education Impact Aid and Department of Defense Supplement to Impact Aid.

4.2.3 Provide an explanation of the following:

Types of tests and assessments commonly given in K-12 public schools.

Differences in the tests and assessments and how to interpret the results.

How to interpret state report cards as currently required under NCLB.

Interstate Compact on Educational Opportunities for Military Children. Information for this portion will be facilitated by DoDEA and the Department of Defense State Liaison Office (DSLO).

Goals and objectives of the Department of Defense- Department of Education (DoD- ED) Memorandum of Understanding.

4.2.4 Identify resources or ideas that military leadership can use to:

Support school leadership’s effort to obtain signed Impact Aid forms from parents.

Support and or strengthen programs such as Partners in Education (PIE) and Adopt a School.

Facilitate academic support for a child with special needs/gifted to inform military leadership of policies, legislation and current educational practices for diverse student populations.

Facilitate academic support for children who are home schooled or attend private school to inform military leadership of policies, legislation and current educational practices.

Communicate support services available to military children, such as afterschool programs, counseling support, tutoring opportunities and homework and technology centers

4.2.5 Provide information on the DoDEA school system to include but not limited to: structure, policies, curriculum standards, school calendars, grading and assessments. (The Government will provide the information about DoDEA.)

4.3 Military Parents: Topics shall include, but not be limited to, the ones below. This chapter shall:

4.3.1 Provide an overview of the following:

Roles and responsibilities of the public school system, to include the US Department of Education, state boards of education, LEAs, and local school boards.

Impact of local control on the US public school system, including how local control affects such topics as educational options, standards, and assessments, between school districts and states.

Implications of the No Child Left Behind (NCLB) Act and the essentials of Adequate Yearly Progress (AYP) and the consequences of not meeting AYP.

Public education funding formulas and pertinent information on school construction and funding sources available to military-impacted LEAs, including information on the US Department of Education Impact Aid.

Family Educational Rights and Privacy Act.

4.3.2 Provide an overview of the following DoD initiatives:

US Department of Education Impact Aid and the Department of Defense Supplement to Impact Aid and the importance of completing the required forms.

Interstate Compact on Educational Opportunities for Military Children pertinent to military families. This section will be coordinated with Department of Defense State Liaison Office (DSLO).

Goals and objectives of the Department of Defense-Department of Education (DoD- ED) Memorandum of Understanding.

4.3.3 Provide assessment and educational requirements information on the following:

Types of assessments commonly given in K-12 public schools, including an explanation of the differences in the assessments and how to interpret the results.

How to interpret state report cards as currently required under NCLB.

Variations of K-12 educational requirements from state to state.

4.3.4 Summarize and explain the following:

Differences in school calendars/schedules and the effects of these differences have on the transitioning student.

Variances of grading systems and the effects of these differences have on the transitioning student.

4.3.5 Provide information on the following:

Educational options, such as homeschooling, virtual schools, charter schools, magnet schools and private schools.

How parents can best advocate for their child’s education by focusing on parental involvement, attendance, communicating with teachers, and parent-teacher conferences.

Terminology, definitions, current trends and issues relevant in K-12 education that military parents should know.

How parents can best advocate for their children’s education to include children with special needs or those who are gifted and talented.

Parental rights of children with special needs under the Individuals with Disabilities Education Act (IDEA).

School liaison’s role in helping military parents in advocacy for quality education.

4.3.6 Provide information on the DoDEA school system to include but not limited to:

structure, policies, curriculum standards, school calendars, grading, and assessments. (The Government will provide the information about DoDEA.)

4.4 School Leadership: The Government will provide relevant information schools leaders need to know about the military and collaborate with the vendor on related content issues. The vendor shall format the information: This chapter shall:

4.4.1 Provide an overview of the following:

The military structure and culture, to Service-specific information on the Army, Navy, Air Force, Marines, National Guard, and Reserves.

Protocols about communicating effectively with local commands.

Interstate Compact on Educational Opportunities for Military Children and how it impacts military families. This section will need to be coordinated with Department of Defense State Liaison Office (DSLO).

Goals and objectives of the US Department of Defense – US Department of Education Memorandum of Understanding.

Academic and social emotional challenges military students face due to the high-mobility rates of military families and frequent deployments.

School liaison officer’s roles and duties.

4.4.2 Provide school leaders the following:

Ways to ease/mitigate the academic risks associated with transitions.

Ways to support and enhance the educational opportunities of students of active duty National Guard and Reserve members.

Ways to be responsive to the unique educational issues faced by military families and students.

Ways to increase emotional and behavioral support for students affected by deployment. Include specific information on deployments to inform school leaders of the ways educators could help support military students.

4.5 Reference: This chapter shall:

Have a comprehensive list of existing resources and website addresses that are tailored to the needs of military leadership, school leadership, and military parents.

Be designed so each group of stakeholders can easily access the research data pertinent to their roles in the education of military children.

4.6 Production: The Contractor shall:

Print copies of the guide in a bound, soft covered format, per delivery orders.

Produce CD-ROMs, per delivery orders.

Provide the guide in HTML (web-based) format to be hosted by DoDEA.

4.7 Printing and Shipping: The Contractor shall be responsible for the printing and the publishing of the guide and for shipping print and CD-ROM copies to Moore Wallace North America (RR Donnelly) and DoDEA Headquarters, per delivery orders from DoDEA.

Moore Wallace North America, Inc (R R Donnelley) 100 Wallace Street

Metter, GA 30439-3919

ATTN: Receiving/Joey Wright

4.8 Orders: The Government estimates the number of orders as shown below:

Categories Base Year

Each Option Year

1,000Comprehensive Educational Guide: Print Version 5,000

2,500

1,000Comprehensive Educational Guide: CD-ROMs 5,000

2,500

4.9 Design: The guide shall be free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias and shall present a balanced coverage of a variety of cultures accurately and authentically, avoiding stereotypes.

4.10 508 Compliance: All delivered CD-ROMS and HTML (web-based) version of the Comprehensive Educational Guide shall be Section 508 compliant (www.Section508.gov) to include text equivalents for all Flash interactive elements, and display or presentation of alternate text presentation or audio description for all videos.

4.11 Title: The Contractor shall recommend a title for the guide that will capture the attention of the stakeholders and its intent. DoDEA will approve the title in writing.

5.0 TECHNICAL REQUIREMENTS

5.1 All windows, fly-out menus, etc. must work from within an environment that blocks popup windows. Additionally, all web-based software shall not require the use of streaming videos or downloads, such as Java Applets.

5.2 Documents shall be organized so they may be read without style sheets. For example, when an HTML document is rendered without associated style sheets, it shall still be possible to read the document.

5.3 Screen colors used shall ensure that foreground and background color combinations provide sufficient contrast when viewed by someone having color deficits or when viewed on a black and white screen.

5.4 The guide and all content within the guide will be deemed “works”, as that term is defined in Defense Federal Acquisition Regulation Supplement (DFARS) 252.227- 7020. Further, the Contractor shall be bound by all the obligations and shall provide the Government with the all of the rights and licenses set forth in Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7020, “Rights in Special Works”.

6.0 DELIVERABLES: The Contractor shall:

6.1 Participate in a Post-Award Teleconference to discuss the contract terms, conditions, and spiral evaluation process. Regarding the spiral evaluation process, the Government will:

Collaborate with the Contractor in the development of the guide’s content and design This collaboration will include informal phone conversations and email exchanges, as well as the two formal face-to-face meetings.

Provide written feedback to the Contractor based on the submissions it receives to include the face-to-face meetings.

Review the Contractor’s revisions and provide written approval prior to finalization.

6.2 Face-to-Face Meeting #1: Present the initial draft for content and design approval.

Contractor shall make revisions within 30 days based on written feedback from DoDEA.

6.3 Face-to-Face Meeting #2: Present the final draft for approval content and design approval. Contractor shall make revisions within 30 days based on written feedback from DoDEA.

6.4 Final Guide: DoDEA provides written feedback to Contractor approving the final guide’s design and content in all three formats: print, CD-ROM, and HTML.

6.5 Ship print copies and CD-ROMs, per PWS 4.7.

6.6 Deliver the HTML (web-based) format to DoDEA.

6.7 Deliver completed guidebook by January 7, 2010 per the requirements and timeline listed in this performance work statement. Upon delivery of the guidebook, Contractor shall grant DoDEA with all of the licenses and rights set forth in the “Rights in Special Works” clause at DFARS 252.227-7020, and agree to indemnify DoDEA as described therein.

7.0 DELIVERY SCHEUDLE

7.1 The Contractor shall perform all services in accordance with the following delivery schedule:

Description Ref. Delivery Date

Post-award teleconference 6.1 Five days after issuance of a delivery order

Face-to-face meeting #1 6.2 60 days after teleconference

Face-to-face meeting #2 6.3 30 days after receiving written feedback from DoDEA

Final guide 6.4 30 days after receiving written feedback from DoDEA

Shipping print and CD-ROMs 6.5 Delivery to locations within 14 days of receiving delivery orders

Deliver HTML version 6.6 Delivery to DoDEA within seven days of receiving written approval of the final version

8.0 CONTRACTOR TRAVEL

Contractor costs for Government authorized travel are included in this contract. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized). Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g., airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. The failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

9.0 DATA RIGHTS

Data contained within the guide and all content within the guide whiter it is in print, CD-ROM and HTML is subject the “Rights in Special Works” Clause at (DFARS) 252.227-7020.

Administrative Information

A. Points of Contact:

Contracting Officer: TBA at contract award 4040 N. Fairfax Drive Arlington, VA Telephone: 703-588-XXXX

FAX: 703-588-XXXX

Contract Specialist: Summerlin Walker 4040 N. Fairfax Drive

Arlington, VA Telephone: 703-588-3622

FAX: 703-588-3713

Summerlin.Walker@hq.dodea.edu

Contracting Officer's Representative: TBA at contract award (COR) 4040 N. Fairfax Drive

Arlington, VA Telephone: 703-588-XXXX

FAX: 703-588-XXXX

The COR is not authorized to make commitments or changes that will affect price, quality, quantity, delivery or any other term or condition of the contract. Reference Clause 252.201-7000 (Contracting Officer’s Representative).

B. ADMINISTRATION, ACCOUNTING, AND APPROPRIATION DATA

The Administration Office and Accounting & Appropriation Data will be entered at time of award.

Payment will be made by Electronic Funds Transfer (EFT) to the account registered in the Central Contractor Registration (CCR) database.

C. INVOICE SUBMISSION

1. Payment shall be based on receipt of a proper invoice and satisfactory contract performance (as indicated on the respective Receiving Report completed by the COR). The Contractor shall comply with the content of invoice requirements specified at FAR 32.905, "Payment Documentation and Process," and at FAR Clause 52.212-4, paragraph (g) "Invoices." Failure to provide a proper invoice can result in return of invoice for correction and delay of payment.

2. The Contractor shall submit an original invoice to:

Mail: DoDEA PROCUREMENT DIVISION

ATTN: INVOICE PROCESSING

4040 N FAIRFAX DRIVE

ARLINGTON VA 22203-1635

Fax: 703-588-3713

D. Tax Exemption Status. DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statues.

DoDEA Federal Tax Identification Number: 53-0207336.

E. Contract Type. Contract award type shall be a Firm-Fixed Price Requirements Contract. The period of performance shall be for one 12 month base period with the Government’s option to extend performance for up to four 12-month option periods in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

F. Commercial Provision - Section 508 - IT Requirement. All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov

Section III - CONTRACT CLAUSES

INSTRUCTIONS TO OFFERORS - (Jan 2005)(FAR 52.212-1)(TAILORED)

1. Proposal Preparation: Fill out Standard Form (SF) 1449 Supplies/Services without deviation.

Offerors' proposal submissions shall include:

a. Signed copy of the SF1449, with blocks 17 and 30 completed.

b. Price. Price proposals shall reflect per unit pricing by CLIN. A price must be entered for each

CLIN.

c. Completed Certifications and Representations: FAR Clauses 52.212-3 and DFARS Clause 252.212- 7000.

2. Submission Instructions: The original copy of the completed solicitation package shall be received not later than July 30, 2009 at 2:00PM, Eastern Standard Time (EST) at the following address:

DoDEA Procurement Division 4040 N. Fairfax Drive, 4th Floor ATTN: Summerlin Walker Arlington, VA 22203-1635

3. Formal Communications:

a) Formal communications such as requests for clarifications and/or information concerning this solicitation must be submitted in writing by fax (703) 588-3713 or e-mail to Summerlin Walker, Contract Specialist at Summerlin.Walker@hq.dodea.edu.

b) No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. Inquiries will be answered and provided to all potential offerors via amendment to the solicitation.

c) No inquiries will be considered if received more than twenty (20) calendar days after the issue date of this solicitation.

(End of Addendum)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 Central Contractor Registration APR 2008 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

SEP 2006

52.212-1 Instructions to Offerors--Commercial Items JUN 2008 52.212-4 Contract Terms and Conditions--Commercial Items MAR 2009 52.219-8 Utilization of Small Business Concerns MAY 2004 52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2008 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-36 Affirmative Action For Workers With Disabilities JUN 1998 52.222-37 Employment Reports On Special Disabled Veterans, Veterans

Of The Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-50 Combating Trafficking in Persons FEB 2009 52.233-3 Protest After Award AUG 1996 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to make award without discussions, but reserves the right to hold discussions before award.

The following factors shall be used to evaluate offers: Technical, Past Performance and Price.

See Attachment A

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2009)

ALTERNATE I (APR 2002)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision.

(a) Definitions. As used in this provision:

"Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

(2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ----------.

(Offeror to identify the applicable paragraphs at (c) through (m) of this provision that the offeror has completed for the purposes of this solicitation only, if any.)

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, for general statistical purposes, that it ( ) is, ( ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, ( ) is not a women-owned small business concern.

Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ) is, a women-owned business concern.

(7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. (Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.)

(i) (Complete only for solicitations indicated in an addendum as being set-aside for emerging small businesses in one of the designated industry groups (DIGs).) The offeror represents as part of its offer that it ( ) is, ( ) is not an emerging small business.

(ii) (Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICs) or designated industry groups (DIGs).) Offeror represents as follows:

(A) Offeror's number of employees for the past 12 months (check the Employees column if size standard stated in the solicitation is expressed in terms of number of employees); or

(B) Offeror's average annual gross revenue for the last 3 fiscal years (check the Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts).

(Check one of the following):

Average Annual

Number of Employees Gross Revenues

___ 50 or fewer ___ $1 million or less

___ 51 - 100 ___ $1,000,001 - $2 million

___ 101 - 250 ___ $2,000,001 - $3.5 million

___ 251 - 500 ___ $3,500,001 - $5 million

___ 501 - 750 ___ $5,000,001 - $10 million

___ 751 - 1,000 ___ $10,000,001 - $17 million

___ Over 1,000 ___ Over $17 million

(9) (Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns or FAR 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.)

(i) General. The offeror represents that either--

(A) It ( ) is, ( ) is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the database maintained by the Small Business Administration (PRO-Net), and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or

(B) It ( ) has, ( )( has not submitted a completed application to the Small Business Administration or a Private Certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted.

(ii) Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents, as part of its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002(f) and that the representation in paragraph (c)(9)(i) of this provision is accurate for the small disadvantaged business concern that is participating in the joint venture. (The offeror shall enter the name of the small disadvantaged business concern that is participating in the joint venture: ____________.)

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It ( ) is, ( ) is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and

(ii) It ( ) is, ( ) is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. (The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture:____________.) Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation.

(11) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(4) or (c)(9) of this provision.)

(The offeror shall check the category in which its ownership falls):

____Black American.

____Hispanic American.

____Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians).

____Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru).

____Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal).

____Individual/concern, other than one of the preceding.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ) has, ( ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and

(ii) It ( ) has, ( ) has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that--

(i) It ( ) has developed and has on file, ( ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or

(ii) It ( ) has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $100,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract.