K-12 PE_Curriculum-Draft_SOW.pdf

Statement of Work

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Physical Education K-12 Curriculum Resources

1.0 Introduction, Background, and Scope

1.1 Agency: The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to about 71,000 students in 163 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In North America, DoDEA has 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 65 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA has 47 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with teaching hubs in the US, Europe, and the Pacific. DoDEA schools have various grade configurations, with the most common being K-5, 6-8, 9-12, and K-12. There are 103 schools that have students in at least three of the grades K-5; 64 schools with at least one grade 6-8; and 41 schools with grades 9-12. Of the 6-8 schools, ten are part of an elementary school and four have only grades 7-8.

1.2 Background: DoDEA is seeking an active contract for K-12 physical education curriculum resources. DoDEA has adopted the national standards for physical education, which may be found at the following URLs: https://www.shapeamerica.org/standards/pe/

DoDEA is seeking a curriculum adopted to the PECAT (Physical Education Curriculum Analysis Tool). The Physical Education Curriculum Analysis Tool (PECAT) is an assessment tool designed to help school districts, schools, and others conduct a clear, complete, and consistent analysis of physical education curricula based on the national physical education standards .

The PECAT may be found at the following URL’s:

• https://www.cdc.gov/healthyschools/pecat/index.htm

1.3 Scope: DoDEA expects to make 1 award for K-12 physical education curriculum resources.

The award is expected to be for a 5-year base period with one option year. System wide K- 12 enrollment is approximately 71,000. DoDEA school configurations vary greatly. The estimated number of schools and enrollment may increase over the course of the contract.

Instruction # Schools

Est. Annual Enrollment

# of Teachers

K-12 Physical Education

161 71,000 320

DoDEA will require Print and Digital Resource Design: Provide instructional resources for students and teachers. Visual design of print and digital instructional https://www.shapeamerica.org/standards/pe/ https://www.cdc.gov/healthyschools/sher/standards/index.htm https://www.cdc.gov/healthyschools/sher/standards/index.htm https://www.cdc.gov/healthyschools/pecat/index.htm

07 Nov 18 2 resources shall be engaging and easy for students and teachers to navigate. Solely digital offerings shall not require each student to possess his/her own digital device during school (a “one-to-one program”) and shall allow for teachers to deliver instruction offline as well (by downloading lessons, printing student work, etc.).

2.0 Requirements

2.1 Standards

2.1.1 All curriculum resources shall be aligned to the national standards and the PECAT cited in Background. SOW 1.2.

2.1.2 The Contractor shall provide digital content and standards alignment correlation that must include the physical education instructional outcomes in the following URL:

https://www.shapeamerica.org/standards/pe/upload/Grade-Level-Outcomes-for-K-12- Physical-Education.pdf

2.2 Curriculum Resources

2.2.1 Student Curriculum Resources—The Contractor shall:

2.2.1.1 Provide print and/or digital resources to accommodate up to 30 students per teacher for elementary school aligned to the national physical education standards as outline above. The print and digital resource design should contain instructional resources for students and teachers. Visual design of print and digital instructional resources shall be engaging and easy for students and teachers to navigate. Solely digital offerings shall not require each student to possess his/her own digital device during school (a “one-to-one program”) and shall allow for teachers to deliver instruction offline as well (by downloading lessons, printing student work, etc.).

2.2.1.2 Provide K-12 curriculum resources, aligned to the PECAT, which outlines content and standards to be included in any physical education curriculum.

2.1.1.3 Provide curriculum resources, aligned to the national physical education standards at all levels that support intentional teaching and purposeful learning.

2.1.1.4 Provide digital and or print resources at all K -12 levels that engage students in activities to promote physical literacy by meeting the critical physical education learning outcome outlined in 2.1.2

2.1.1.5 Ensure instructional materials are cross curricular in nature to include an integrative focus on literacy, math, science, social studies and the humanities throughout the year

2.1.1.6 Ensure instructional materials include the three steps of UbD (Understanding by Design): (1) identifying desired results -the big ideas we want students to understand and use), (2) determining assessment evidence – how we know students understand the big ideas (3) plan https://www.shapeamerica.org/standards/pe/upload/Grade-Level-Outcomes-for-K-12-Physical-Education.pdf https://www.shapeamerica.org/standards/pe/upload/Grade-Level-Outcomes-for-K-12-Physical-Education.pdf

07 Nov 18 3 learning experiences and instruction – learning activities that facilitate understanding of the big ideas.

The UbD steps can be found at the following URL:

http://www.ascd.org/ASCD/pdf/siteASCD/publications/UbD_WhitePaper0312.

pdf

2.1.1.7 Ensure instructional materials are aligned to student needs. Materials should be: (1) culturally responsive – representative of various cultures, ethnicities and races and (2) reflective of the 5 social and emotional learning core competencies (self-awareness, self-management, social awareness, responsible decision-making and relationship skills.

2.1.1.8 Provide consumable materials for the life of the contract to be delivered and received at each school no later than 30 May of the previous school year.

2.2.2 Teacher Curriculum Resources—The Contractor shall:

2.2.2.1 Provide print and/or digital resources for teachers including a teacher’s guide, teacher’s instructional pack, classroom kits and tools. The teacher’s guide may include: (1) strategies to promote rigorous instruction, (2) strategies to deal with potential challenges, and (3) tailoring/differentiating instruction to meet the needs of all learners. The teacher’s guide must include additional physical education resources (websites, online toolkits etc) for teachers’ to reference to support physical education instruction. The teacher’s guide should also include modified/adapted activities for students who: (1) are unable to engage in a particular activities for various reasons (religious, physical limitations) and (2) who need and/or require differentiation due to limited mobility and/or abilities that are physically and cognitively different than the general population.

2.2.2.2 Provide a 9-week, 18-week and 36-week instructional sequence pacing guide for each level of instruction—grades K- 12, that incorporates both the national standards and the physical education learning outcomes outlined in

2.1.2. The curriculum guide should include a sample outline of which topics and standards should be taught in a sequence for a unit and the amount of time that should be allocated to teach that topic/standard.

2.2.2.3 Provide an accessible, digital and downloadable introduction letter for parents, educators and administrators regarding the curriculum materials, including what students will learn from the curriculum, how it meets the national standards and, how it promotes physical literacy.

2.3 Assessments—The Contractor shall:

2.3.1 Provide unbiased formative assessments that will enable students and teachers to monitor progress in meeting the standards. Formative assessments may include rubrics, checklists, brief constructed responses, multiple choice, matching items, skill http://www.ascd.org/ASCD/pdf/siteASCD/publications/UbD_WhitePaper0312.pdf http://www.ascd.org/ASCD/pdf/siteASCD/publications/UbD_WhitePaper0312.pdf

07 Nov 18 4 performance assessments, video analysis of skill performance and other methods to evaluate student learning of intended outcomes.

2.3.2 Ensure that all assessments are accessible to all students and provide teachers with a range of data driven strategies to inform instruction.

2.4 Virtual Professional Learning—The Contractor shall:

2.4.1 Provide six hours of virtual professional learning for grades K-12, five times during the school year during normal school hours based on the time zone of the DoDEA schools-US, Europe and Pacific to: (1) help teachers learn how to use the curriculum resources, (2) explain to teachers how to teach content, (including how program materials are aligned to the national standards) (3) answer clarifying questions teachers have on curriculum materials (4) provide any troubleshooting tips and/or strategies to support curriculum implementation and (5) specifically train PE administrators in a train the trainer course in order to

The professional learning should be conducted as follows:

• Year 1: 6 hours of professional learning with one session per region (Americas, Europe and the Pacific). Three hours should be a live webinar and 3 hours should be pre-recorded training modules to include the following information for the first session. All other session topics to be determined by COR in collaboration with vendor.

o Introduce teachers to the curriculum o Review the national physical education standards o Explain curriculum resources and instruction as it relates to the national physical educations standards o Provide a question/answer method to address teacher questions o Provide a demonstration of curriculum lessons

• Year 2: 6 hours of professional learning with 2 per region (Americas, Europe, and the Pacific). Three of the hours should be live webinars based on the time zone of each region. Three hours should be pre-recorded training modules.

Both the live webinar and pre-recorded training module should: Topics to be determined by COR in collaboration with vendor. May include:

o Review the physical education standards o Provide a question/answer method to address teacher questions o Explain cross curricular connections between physical education and the core subjects of literacy, math, social studies and science o Explain strategies for differentiated instruction and meeting the needs of diverse learners including students with varying physical abilities, limitations and challenges

• Year 3 and 4: 3 hours of professional learning in module. The module should:

07 Nov 18 5 o Explain physical education curriculum updates o Review best practices for physical education instruction based on the national standards o Review physical education resources, strategies and toolkits that promote physical literacy and emphasize physical education learning outcomes outlined in 2.1.2

2.4.2 Provide the virtual learning in either digital modules or synchronous webinars .

2.4.2.1 Webinar Option: Provide live webinars during normal school hours based on the time zone of the DoDEA schools—US, Europe, and Pacific. The Contractor shall record each webinar, provide it to DoDEA and make it accessible for placement on our current learning management system (Cornerstone) and future learning management system for later use by DoDEA staff throughout the life of the contract.

2.4.2.2 Module Option: Provide the equivalent of three hours of digital modules, which include video clips of actual instruction. Package and deliver all online content for publishing and reusability in Sharable Content Object Reference Model® (SCORM®) packages. Note: Department of Defense Instruction (DoDI) 1322.26 mandates that electronic courseware shall be developed in compliance with the latest possible version of the SCORM packages (www.dtic.mil/whs/directives/corres/pdf/132226p.pdf).

2.5 General

2.5.1 Participate in a post-award conference with DoDEA. The Contractor shall record minutes of the meeting and provide them to DoDEA’s Contracting Officer’s Representative.

2.5.2 Make all resources available throughout the duration of the period of performance and assure that the copyright dates of these resources remain current, no later than January 2018.

2.5.3 Provide resources with the most recent copyright date, but not earlier than 2018.

The copyright preference applies only to student and teacher resources (e.g., student textbook, teacher’s editions, etc.). If an updated version of resources is available, it must be provided. The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to 2018.

2.5.4 Provide resources free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic and gender bias, and shall present a balanced coverage of multi-cultural contributions and representation, where appropriate.

2.5.4 Provide any technology integration through one roster sign-on and/or the DoDEA LMS system (Cornerstone) to support teacher and student access of current resources by providing a plan on how the teachers and students will access digital resources from year to year to ensure access to learning resources for the entire school year.

http://www.dtic.mil/whs/directives/corres/pdf/132226p.pdf

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2.5.6 Section 508 Compliance—Contractor resources, wherever applicable, shall meet the following requirements:

IT Requirement: All electronic hardware and software procured under this contract/ purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of EIT. Section 508 must be considered a requirement under this acquisition for the outputs/deliverables including functional performance, information, documentation, and support requirements to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/deliverables should not adversely affect accessibility features of existing EIT technologies.

Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions that are identified as applicable in the Government Product/Service Accessibility Template (GPAT), per (Attachment 1).

2.5.7 OCR Requirement: Provide, upon request, two digital Optical Character Resolution (OCR) copies of all print resources. A digital copy of these resources shall be provided in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Resources.

Accessibility Standard (NIMAS) with cascading style sheet.

Hypertext Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document

2.5.8 Privacy

Ensure that individual user accounts require have unique usernames and passwords, and that user accounts do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor. Note: Prior to award, it will be completed and signed by DoDEA officials.

2.5.9 Technical Support: Provide industry-standard technical support for its digital resources throughout the life of the contract to include, but not limited to providing assistance with service problems, product setup, upgrades, and troubleshooting via telephone or email within one business day from the initial contact.

http://www.section508.gov/

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3.0 TECHNICAL EXHBIT - TECHNICAL REQUIREMENTS

3.1 Software and Cloud Security Requirements – The Contractor shall:

3.1.1 Ensure all online resources, cloud-based services and instructional software shall meet Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Software, cloud services and associated websites shall undergo comprehensive and rigorous testing to ensure that they pose no security risk to the DoDEA infrastructure.

3.1.2 Ensure on-premises software resources shall support post-installation integration of Department of Defense Application, System and Database Security Technical Implementation Guides (STIGs) for applicable systems and applications, which can be viewed at https://public.cyber.mil/stigs/downloads. Systems and applicatiosn include: Microsoft Windows Server 2016, Microsoft Windows 10, Microsoft SQL Server 2014 Database, Microsoft SQL Server 2014 Instance, and Microsoft IIS

8.5 Server, and Microsoft IIS 8.5 Site. SQL Server 2015 and IIS 8.5 guides are used for SQL 2016 and IIS 10, respectively, as outlined in section 1.1.1. These STIGs can be downloaded from http://iase.disa.mil/stigs/Pages/a-z.aspx and viewed using the STIG Viewer at http://iasecontent.disa.mil/stigs/zip/U_STIGViewer-2.6.1.zip.

3.1.3 Comply with the Cloud Services questionnaire that was submitted as part of proposal submission and provide copies of or access to any software in the proposed solution

3.1.4 Ensure that the on-premises software—which will be subject to static and dynamic analysis testing—pose no risk to DoDEA systems and users. Note: This testing may include reverse engineering analysis. Also, software products will be assessed for compatibility with existing system configurations and software.

3.1.5 Submit a completed copy of the required Cloud Services Questionnaire, which will include details of the proposed cloud service environment addressing the following seven areas:

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms Note: In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor.

3.2 System Requirements: - The contractor shall:

https://public.cyber.mil/stigs/downloads http://iasecontent.disa.mil/stigs/zip/U_STIGViewer-2.6.1.zip

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3.2.1 Ensure software installed and/or accessed in a DoDEA system—network, stand-alone or web-based—is compatible with the standards cited herein.

3.2.2 Ensure, per Section 3.1 (above), any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, is compatible with standards cited herein.

3.2.3 Ensure all software shall be completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Also all software shall be compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10 Browser Environment Chrome; Edge; IE 10 or higher

3.2.4 Provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

3.3 Data Management Requirements – The Contractor shall:

3.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts; staff accounts; courses; and class rosters.

3.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to:

roster template files (i.e. comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON);

and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

3.3.3 Provide a single point of contact to support DoDEA in performing required data integration activities within the Contractor’s system.

3.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 164 schools, which includes the Virtual High School.

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3.3.5 Set up and participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

3.4 DoDEA Software License Keys: The Contractor shall:

3.4.1 Provide license keys and electronic downloads for software required under this Contract to the DoDEA Contractor Officer’s Representative (COR).

3.4.2 Provide software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.3.5

DoDEA Information Assurance Supporting Elements / Requirements – The Contractor shall:

3.5.1 Comply with the same Federal law and DoD policy and guidance to which

DoDEA is subject. These requirements include but are not limited to the information assurance requirements defined in::

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

3.5.2 Provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Any deviations from this requirement will be approved in writing by the DoDEA Chief Technology Officer.

3.5.3 Ensure all software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Note: Older 16-bit software will be automatically denied per this requirement.

3.5.4 Ensure any portion of the Contractor's solution that:

3.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L.

106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat.

2763, 2763A-335.

3.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. See http://www.archives.gov/about/laws/privacy-act-1974.html.

http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf http://iase.disa.mil/stigs/Pages/index.aspx

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3.5.4.3 Collect information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

3.5.5.4 Ensure that the contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

3.5.5.5 Ensure all Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

3.6 Section 508 Compliance: EIT Requirement: All electronic hardware and software shall comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

4.0 Deliverables

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Base Year- Year 4

Deliverable Frequency # of Copies Medium / Format Submit To

Deliverable #1 - Post-Award Conferences, SOW 2.5.1 Five days after award

Meeting minutes – 1 copy to COR

Word/Excel or PDF COR

Deliverable #2 - IT Meeting, SOW, 3.3.5 Ten days after award

Meeting minutes – 1 copy to COR

Word/Excel or PDF COR

Deliverable #3 - Digital Access to Student and Teacher Resources, SOW 2.2

Two business days after receipt of a delivery order

1 copy PDF - MS Word COR

Deliverable #4 - Web-based Professional Learning Resources, SOW 2.4.

Two business days after receipt of a delivery order

N/A N/A COR notification

Deliverable #5 - Standards Alignment Correlation, SOW 2.5.8

Two weeks after post-award meeting 1 copy PDF - MS

Word COR

Deliverable #6 - Delivery of Print Materials, if required, and Classroom Kits, SOW 2.1.21

After receipt of delivery order, 30 days for US schools and 45 days for overseas schools

1 copy of tracking information

PDF - MS

Word COR

Deliverable #7 - Technical Support, SOW 2.6.7

Ongoing after digital component delivery N/A N/A COR notification

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Deliverable #8 - Professional Learning, SOW 2.4

Digital: Ongoing after receipt of first digital component delivery order Face-to-Face: To be determined based on pre-award discussions

N/A N/A COR notification

Option Year

Deliverable #1 - Access to All Digital Resources, SOW 2.1.19 Ongoing N/A N/A N/A

Deliverable #2 - Delivery of Print Materials and Classroom Kits, SOW 2.2.2.1

After receipt of delivery order 30 days for US schools and 45 days for overseas schools

1 copy of tracking information

PDF - MS

Word COR

Deliverable #3 - Web-based Professional Learning Resources, SOW 2.4.1

Ongoing N/A N/A COR notification

Deliverable #4 - Technical Support, SOW 2.5.8

Ongoing after digital component delivery N/A N/A COR notification

Deliverable #5 - Professional Learning, SOW 2.4

Digital: Ongoing Face-to-Face: If required

N/A N/A COR notification