Synopsis SOW.doc

DESCRIPTION. Sources are sought as part of a market survey being conducted to identify firms able to furnish Facility Construction, Facility Maintenance, and Test Support for DTRA Permanent High Explosives Test Site (PHETS), White Sands Missile Range, NM, and DTRA Test Sites, Kirtland Air Force Base, NM. An Indefinite Delivery/Indefinite Quantity contract with a mixture of FFP CLINs is contemplated. Performance period will be five years from the contract award date. Projects will be issued by task orders. Cumulative amounts of all task orders are not expected to exceed $30M for the 5 year period. See attached Statement of Work (SOW) for a complete description of services required. Any questions regarding the SOW or other technical issues should be addressed to DTRA/CXTFC, Jerry Nieto, 1680 Texas St SE, Kirtland AFB, NM 87117, Phone 505.846.6606, or emailed to jerry.nieto@abq.dtra.mil.

STATEMENT OF QUALIFICATIONS (SOQ). Contractors are invited to submit an SOQ that includes their business size, management experience on projects of similar size and scope, experience, and resumes of key personnel proposed for the project. Included in the list of key personnel DTRA specifically requires resumes of key personnel; project manager, on-site field supervisor, quality control manager, and site safety manager. If any of these positions are not currently on staff, the contractor shall demonstrate how these and other specialized skills will be obtained, and how they would qualify for the work that is contemplated under this contract. The contractor shall also list any work elements to be accomplished by subcontract, and the subcontract business size, experience, etc. The SOQ shall be no more than 20 pages in length, including attachments. Submit written questions or concerns to Denise Farris at denise.farris@abq.dtra.mil, phone 505.846.8830. NAICS CODE 236210, SIZE STANDARD $31M. Responding firms must state whether they are a Small Business (SB), Small Disadvantaged Business (SDB), Woman-owned Small Business (WOSB), 8(a) firm, Native American firms, HUBZone Firm, or large business based on the size standard above. The government reserves the right to set this acquisition aside for HUBZone, 8(a), or SB firms based on the responses received. In order to be useful for program planning decisions, inputs including the SOQ need to be received NLT 01 Jun 2007. All inputs should be mailed to Defense Threat Reduction Agency, CXTFC/Jerry Nieto, 1680 Texas St SE, Kirtland AFB, NM 87117, or emailed to jerry.nieto@abq.dtra.mil. In accordance with DFARS 252.204-7004, Required Central Contractor Registration (CCR), contractors must be registered in CCR prior to award. Registration may be accomplished at http://www.ccr.gov/ or 1.888.CCR...2423, fax 1.269.961.7243. The information contained herein is for planning purposes and does not constitute an invitation for bids or a request for proposal. The government does not intend to award a contract on the basis of this notification or otherwise pay for the information provided.

DRAFT STATEMENT OF WORK-Construction Services Support Contract

1. SCOPE/BACKGROUND. Furnish Facility Construction, Facility Maintenance, and Test Support for DTRA Permanent High Explosives Test Site (PHETS), White Sands Missile Range, NM, and DTRA Test Sites, Kirtland Air Force Base, NM. This work supports the mission of the Defense Threat Reduction Agency's (DTRA) series of high explosive test events designed to simulate weapons effects. Experiments, test beds, and facilities construction, maintenance, and support shall be primarily at the Whites Sands Missile Range (WSMR) facility known as the Permanent High Explosives Test Site (PHETS) located in the northern section of WSMR. However, construction, maintenance, and support extend to other DTRA specific test sites and facilities including the Large Blast and Thermal Simulator (LB/TS) at WSMR, the Seismic Hardrock Instu-Source Test (SHIST) and Alternate SHIST sites at WSMR, Capitol Peak at WSMR, the Chestnut and Giant Reusable Air Blast Simulator (GRABS) sites at Kirtland Air Force Base, Building Facilities occupied by DTRA or Contract personnel, and other DTRA test sites within the state of New Mexico. The current PHETS facility includes a Large Scale Test bed (19,000 acres) for detonations up to 8 KT; an Intermediate Test bed (220 acres) for detonations up to 24 tons; a Phenomenology Test bed (160 acres) for detonations not exceeding 3,000 pounds; an Administrative park area; a DTRA owned and operated concrete batch plant; and various instrumentation structures.

2. OBJECTIVE. DTRA requires support to fully construct new test beds and structures; new support facilities, repair or refit existing test beds and structures; excavate and recover test articles; maintain, operate and repair the supporting infrastructure; maintain the administrative infrastructure at PHETS and test sites at KAFB; and, support experiment and demonstration execution on the test beds. The contractor of this work shall provide all required labor, equipment, tools and materials, supervision, quality control, safety management, and project management to complete each project or task. A list of GFM/E will be provided in this contract. Whenever Government Furnished Material/Equipment (GFM/E) is not available to complete each project or task, the contractor shall include rental equipment costs in their cost to complete project or task. Work under this contract will be completed either on time and material task orders or through firm-fixed price delivery orders.

3. REQUIREMENTS.

a. PHETS VEHICLE AND EQUIPMENT MAINTENANCE AND REPAIR SUPPORT. The contractor shall provide all labor, materials, tools, and equipment (except as noted) required to provide scheduled maintenance and repairs on Government automotive and engineer equipment assets identified in Section J (this list is for planning purposes and is subject to change during the period of performance).

(1) The contractor shall provide a certified mechanic experienced in the maintenance and repair of engineer equipment for 2,000 man-hours per year. The contractor shall also provide a certified mechanic's helper for 1,000 man-hours per year. The Mechanic will report to the PHETS manager daily at 0630 (or upon arrival after a block) for daily instructions or coordination of work efforts. The Mechanic will be released by the PHETS manager at 1700 hrs daily.

(a) The following are the minimum qualifications for the mechanic.

- Certification. National Institute for Automotive Service Excellence (ASE) certification as a Medium/Heavy Truck Series Service Professionals. The mechanic must obtain the ASE certification within one-year from the date of hire on the contract and maintain this certification for the duration of the contract and complete any continuing education at no cost to the government. In addition to the ASE certification, the Mechanic must obtain and maintain a New Mexico State Class “A” CDL with Tanker endorsement while employed as the Mechanic on the contract.

- Experience. Must have at least 2 years experience in heavy duty equipment repair. High school, vocational or trade school, or community or junior college training in gasoline or diesel engine repair may substitute for 1-year experience. Service in the Armed Forces, of 2 or more years, as a diesel engine or heavy equipment mechanic will qualify as the 2 years experience, if the individual can provide documentation to support this experience.

(b) The assistant mechanic must be qualified and able to execute the following tasks:

- Certification. Hold a certificate as having passed Engineer Repair which is one of several tests the ASE Service Professional certification in the Auto/Light Truck Series. Other ASE certifications may be helpful but at a minimum he/she must be certified in engine repair.

- Experience. Must have at least 2 years experience in gasoline engine repair. High school, vocational or trade school, or community or junior college training in engine repair may substitute for 1-year experience. Service in the Armed Forces, of 2 or more years, as a mechanic will qualify as the 2 years experience, if the individual can provide documentation to support this experience.

(2) The contractor shall establish a preventative maintenance program and accomplish scheduled maintenance on those items identified in the Government Furnished Automotive and Engineer Equipment Inventory included in Section J in accordance with the manufacturer’s specifications for each item. The preventive maintenance program shall be submitted to the PHETS Manager/COR for review and approval prior to implementation within 30 calendar days of award of the contract. If the manufacture's specifications are not available for a piece of equipment, then the contractor will coordinate with the PHETS Manager/COR to use manufacturer’s maintenance schedule from a similar piece of equipment. Preventative maintenance includes, but is not limited to periodic maintenance service, lubrication, inspection, trouble shooting, component replacement, and adjustments to ensure proper operation. The contractor shall within 5 working days prior to the scheduled requirement provide a list of items (e.g., lubricants, replacement parts, etc.) that need to be purchased to the COR. As determined by the COR, the contractor shall purchase the lubricants and/or spare and repair parts not provided by the Government and charge the costs to the contract materials line item.

(3) The contractor shall maintain a service log on each vehicle and piece of equipment. The service log shall include the following information: vehicle make and model, vehicle ID or registration number, current odometer reading (miles/hours), service dates and odometer reading (last, present and future), and type of services performed (routine maintenance, repair, overhaul, etc.). The contractor shall keep the service log updated and current and posted in the vehicle maintenance shop for review by the PHETS Manager/COR. The contractor shall provide a summary report on the first of each month reflecting the services completed in the prior month and services projected to be accomplished in the upcoming month.

(4) The contractor shall accomplish repairs on the identified Government automotive and engineer equipment assets as required by equipment failures and as directed by the PHETS Manager/COR. Such repairs may include vehicle and equipment recovery as required. The contractor shall within one day provide a list of immediately required items to the COR. As determined by the COR, the contractor shall purchase the lubricants and/or spare and repair parts not provided by the Government and charge the costs to the contract materials line item.

(5) Should the contractor not have the capability for repairs to the identified government furnished equipment, the contractor shall obtain quotes for the repairs and provide the quotes to the PHETS Manager/COR. As determined by the PHETS Manager/COR, the contractor shall direct the contractor on how to proceed with the repairs. Repairs of this type will be charged to the established equipment repair CLIN.

(6) The contractor shall be responsible for all Government provided tools and equipment provided for the mechanic's sole use. The PHETS Manager will issue an initial inventory of tools to the mechanic. The contractor shall sign for the hand receipt for this inventory of tools and equipment. Tools damaged because of the contractor’s abuse and negligence shall be replaced by the contractor at no additional cost to the government. Tools purchased under the contract with DTRA funds will become government property and will be added to the tool inventory

(7) The contractor shall be responsible for verifying the equipment operator possesses the appropriate driver's license and has completed the requisite safety check ride prior to allowing them to operate Government furnished automotive and engineer equipment (GFE) assets identified in Section J. In coordination with the PHETS Manager, the contractor shall be responsible for dispatching and tracking use of this GFE.

(a) Licensing and training requirements:

- For trucks, sedans or vans: The operator must possess a valid and current driver's license.

- For construction equipment: The operator must possess a valid and current commercial driver's license.

- For all GFE: The operator must pass a safety check ride to demonstrate the operator is capable of safely operating and performing operator maintenance of the equipment.

(b) The contractor shall designate a qualified individual to conduct the safety check rides and maintain a log documenting completion of safety check rides for all operators of contractor maintained GFE. The contractor shall submit the qualifications and certifications of the qualified individual for review and approval prior to assigning the individual.

(c ) In coordination with the PHETS Manager, the contractor shall be responsible for dispatching and tracking Government automotive and engineer equipment assets identified in Section J as to be maintained by the construction services contractor. All other GFE will be dispatched and tracked by the PHETS Manager. The contractor will not dispatch GFE to any operator who does not possess the appropriate license or has not satisfactorily completed a safety check ride. The contractor will track dispatches documenting who is operating the GFE, at what site the GFE will be operating, and annotating maintenance and repair requirements. The contractor shall generate a monthly dispatch and maintenance report to be provided to the PHETS Manager/COR. Should the contractor’s tracking and dispatching system prove to be unsuccessful; the PHETS Manager will assume tracking and dispatching duties until the contractor’s system is corrected.

b. PHETS WAREHOUSE MANAGEMENT SUPPORT. The contractor shall provide all labor, materials, tools, and equipment (except as noted) required to provide management support of the logistics warehouses, including the outside storage areas, such as the equipment accessories area and the material yard, located adjacent to the landfill.

(1) The contractor shall provide a warehouse worker experienced in materiel inventory control and warehouse operations for 1,000 man-hours per year.

(2) The contractor shall receive materials and store in accordance with manufacturer's recommendations, control Government provided materials, tools, and equipment, and manage the PHETS warehouse operations in accordance with DTRA policy and PHETS Supply Technician’s instructions.

(3) The contractor may, with prior written approval from the PHETS Manager, use the PHETS warehouse or storage containers to store and secure materials, tools and equipment provided by the contractor.

(4) The warehouse worker must be qualified or able to execute the following tasks:

(a) Operate a forklift up to 18,000 pounds and a 5-ton truck.

(b) Hand receipt for all durable construction support items. Maintain accountability and keep items and equipment clean and in serviceable condition. Prepare and submit work orders for repair and service as required.

(c) Maintain Material Safety Data Sheet IAW OSHA standards for all hazardous materials maintained in the PHETS warehouse inventory.

(d) Manage the POL products including inventory control, issuing the products, and replenishing the products to maintain sufficient quantities on site.

c. PHETS FACILITY MAINTENANCE SUPPORT. The contractor shall provide all labor, materials, tools, and equipment (except as noted) required to provide scheduled maintenance and repairs of the PHETS administrative park and supporting infrastructure. Government facilities and infrastructure assets are identified in Section J (this list is for planning purposes and is subject to change during the period of performance).

(1) The contractor shall provide skilled journeymen (e.g., carpenters, electrician, plumbers, painters, HVAC mechanic, equipment operators, common laborers), and other skilled tradesmen as necessary to accomplish routine and periodic maintenance and repairs of the facilities and infrastructure located at the PHETS compound and throughout the test beds at WSMR. A breakdown of the trades and format for calculating maintenance support costs is provided in Section J. The contractor shall provide an average of 1,000 man-hours of support per year.

(2) The PHETS Manager/COR shall provide a quarterly list of projected facility maintenance and repair requirements utilizing the maintenance request form provided in Section J. If the contractor discovers that additional repair work is required after commencing a scheduled task, the contractor shall provide written notification to the PHETS Manager/COR identifying the additional maintenance and repair work not included in the original task and obtain approval before proceeding with the work.

(3) The contractor shall within 5 working days prior to the scheduled requirement provide a list of required materials and replacement parts to the PHETS Manager/COR. As determined by the PHETS Manager/COR, the contractor shall purchase the necessary materials and repair parts not provided by the Government and charge the costs to the Delivery Order 0001 contract materials line item.

d. GENERAL TEST SUPPORT. The contractor shall provide all labor, materials, tools, and equipment (except as noted) required to support approximately ten to fifteen annual test events on the PHETS test beds and approximately three annual test events on the Chestnut test beds. A typical test event may require the following work effort:

(1) Survey of test bed conditions including locations of experiments, test articles, cameras, camera panels, target panels, bunkers, sampling equipment, instrumentation equipment, and other items required to support the test. Efforts include pre- and post-test surveys and preparation of pre- and post-test reports summarizing the survey data for others to prepare test bed drawings and as-built condition drawings. Area of survey typically measures three acres.

(2) Fabricate and erect reference panels in accordance with camera layout plans and test article positioning plans. The typical panel is 4'x4'x0.75" plywood with a black and white hourglass type pattern painted on one face, mounted on free-standing 2"x4" frames up to 10' high. An average of twelve (12) reference panels need to be positioned per test event. The painting specifications are provided in Section J.

(3) Fabricate and place target panels in accordance with target positioning plans. The typical panel consists of two 4'x8'x0.75" plywood sheets with a black and white hourglass type pattern painted on one face, laid on the ground or on the roof of a structure. Typically, one (1) target panel needs to be positioned per test event. The painting specifications are provided in Section J.

(4) Erect and/or position government furnished scaffolding and/or towers in accordance with camera layout and instrumentation plans. Work efforts include assembling metal modular scaffolding and support systems ranging from 20' to 60' in height or repositioning metal towers that are 20' tall. An average of 4 towers need to be positioned per test event, half of which are the scaffold type.

(5) Perform general cleaning, removal of construction debris and weed control prior to test date.

(6) Paint walls, ceiling, floors, concrete burster slabs, and roofs in accordance with the test execution plans. Interior painting of structures shall support photographic operations and shall be a flat white paint with a greater than 90% level of reflectance. Surfaces requiring paint represent an average of 2,000 square feet per test event. The painting specifications are provided in Section J.

(7) Excavate trenches in type II soils to support instrumentation and test requirements. Backfill and compact trenches to 80% minimum of optimum density after cables are installed (cables to be provided and installed by others). Typically, an average of three 650 foot long by one foot wide by two feet deep trenches are required for each test event. Excavation, trenching and backfilling specifications are provided in Section J.

(8) Relocate, position, connect, operate and fuel four to eight GFE trailer mounted, 60KW generator units per test event. Generators may be operated for up to twelve hours per day for a two-week period prior to and after the test event.

(9) Assist with post-test efforts to include placement of ventilation fans and temporary portable lighting, removal of debris and concrete rubble, installation of safety barricades around craters and holes, and recovery of test articles.

(10) Provide general support to include experiment/test article loading, transport and unloading, positioning experiments and test articles in accordance with test execution plans, handling and positioning instrumentation and camera vaults and bunkers, and assisting experimenters as required by the test execution plan.

(11) The contractor shall provide skilled journeymen (e.g., foreman, carpenters, electrician, painters, welders, equipment operators, truck drivers, common laborers, surveyor, survey roadman), and other skilled tradesmen as necessary to accomplish the necessary test support requirements. The format for calculating test support costs is provided in Section J. The contractor shall provide approximately 100 to 400 hours of support per test event depending on the complexity and objectives of the test event. The contractor shall provide an average of 4,000 man-hours of support per year.

e. EXCAVATION / EARTHWORK SUPPORT. The contractor shall provide equipment and equipment operators to accomplish earthmoving, excavation in soil and rock, and penetrator recovery support. Should GFE not have the capacity to complete the requirement, the contractor shall submit the total cost for the rental equipment for approval by the COR prior to renting.

(1) The labor rates in the basic contract for equipment operators will be used for these earthmoving and excavation efforts.

(2) The minimum amount of time for an equipment operator will be one ten-hour day. This includes travel time to and from the different test sites, actual equipment operation time, and standby time.

(3) Equipment will be required in either weekly or monthly increments, depending on the expected duration of earthmoving and/or excavation and penetrator recovery support.

(4) The Government will pay for mobilization and demobilization as required.

(5) Fuel costs will be paid based on the rates for each type of equipment. On days when the equipment is idle, the Government will not pay fuel or operator costs.

(6) The contractor is responsible for maintenance and repair of the equipment. The only maintenance costs incurred by the Government are the costs of lubricants and the time the operator is performing periodic maintenance.

(7) The contractor will insure that equipment has new wear items (e.g., bucket teeth) or that the current condition of wear items is documented and verified by the construction inspector upon arrival of the equipment. The Government will compensate the contractor for replacement of wear items only when the requirement to replace the wear item is due to operations in support of this contract. Installation of the wear items is the responsibility of the contractor. The unit price rates for wear items are to be annotated separately in the equipment costs.

(8) If the required equipment is on-site at WSMR or Kirtland and is available to support the task, the contractor shall be given 1 working day advance notification prior to commencing operations. If the required equipment is not on-site or is not available, the contractor shall be given 3 working days advance notification to allow for mobilization of the equipment.

(9) The contractor will track the hours at the work site for the Government. The contractor must notify the construction inspector/PHETS Manager when starting and stopping work.

(10) The contractor will provide the construction inspector with a weekly summary of labor, material, and equipment usage for verification and prior to submitting monthly invoices. Use the forms at Section J for test support to document equipment and operator usage hours, fuel consumption rates, condition of wear items, and standby hours.

f.

FIXED PRICE CONSTRUCTION SUPPORT DELIVERY ORDERS.

The contractor shall provide all labor, materials, and equipment (minus available GFE) to accomplish construction activities as described in the Statement of Work issued with fixed price delivery orders.

4. CONTRACTOR QUALITY CONTROL PROGRAM (CQC). The Contractor shall prepare a CQC Program IAW the Quality Control Procedures provided in Section J.

a. Implementation of the CQC Program will be the responsibility of the CQC Manager. Depending on the contractor’s workload, the COR may allow the contractor’s Site Superintendent to perform the combined duties of the CQC Manager with the superintendent duties. Should the COR deem that the combined duties are not working to the government’s benefit, the contractor will be required to staff both a CQC Manager and Site Superintendent.

b. The CQC Manager shall have a minimum of two years construction experience on construction similar to this contract. The CQC Manager shall also have completed training in concrete placement and inspection, concrete field sampling, earth compaction testing, and general construction inspection; courses typically offered by the American Concrete Institute, the Portland Cement Association, or other comparable agencies. Certificates or proof of successful course completion shall be included in the CQC Manager's resume.

c. An alternate for the CQC Manager will be identified in the plan to serve in the event of the CQC Manager's absence. The requirements and qualifications for the alternate will be the same as for the designated CQC Manager.

5. SAFETY REQUIREMENTS. All contractor operations shall be performed IAW the latest revisions of applicable portions of Title 29, Code of Federal Regulations, parts 1910 and 1926; with the latest revision of the U.S. Army Corps of Engineers, Safety and Health Requirements Manual, EM-385-1; and with the Safety, Health and Emergency specifications provided in Section J.

a. The contractor's primary and alternate Site Safety and Health Managers, the Site Superintendent, and all Foremen shall have completed the OSHA Basic Construction Safety course or 40 hours of comparable Construction Safety training taught by a certified instructor. Training shall be completed within three months after contract award or within 90 days of employment under this contract.

b. The 's primary and alternate Site Safety and Health Managers shall have also completed the OSHA Excavation and Trenching course and an additional 40 hours of OSHA Safety training courses. Training shall be completed within three months after contract award or within 90 days of employment under this contract.

6. SAMPLE TASKS. The three sample tasks are to be planned as if they will be executed simultaneously. Additional information on the sample tasks is provided in Section J.

a.Sample Task to Construct an Administrative Support Building b.Sample Task to Reconfigure Burster Slabs at Large Test Structure 2 c.Sample Task to Provide Excavation Support