Section C PWS.docx

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

C.1 BACKGROUND

The Department of Defense (DoD) established the Joint Improvised Explosive Device Defeat Organization (JIEDDO) in 2006 to lead and coordinate DoD’s efforts to counter and defeat Improvised Explosive Devices (IED). Since that time, the nature, scope, and use of improvised threat devices have both evolved and proliferated over time and space (geography), increasing in accessibility and lethality. These threats now come from state actors, terrorist groups, enemy combatants, and widely divergent improvised threat networks. In 2015, the Deputy Secretary of Defense expanded JIEDDO’s mission from solely countering and defeating IEDs to countering and defeating improvised threats at large. Improvised threats are defined in the Defense Threat Reduction Agency (DTRA) Draft Charter as: “Devices, systems and associated tactics, techniques and procedures designed, fielded, or employed unconventionally that are intended to adversely impact [United States] US forces and partners.”

In response to a 2016 Congressional mandate, the DoD renamed JIEDDO the Joint Improvised- Threat Defeat Organization (JIDO) and placed it under DTRA. Since then, the JIDO functions have been fully integrated with DTRA functions, and the JIDO name has been retired. The DTRA mission statement is provided in Section C.1.2 and recognizes the threat continuum from improvised threats to Weapons of Mass Destruction (WMD).

In 2019, DTRA created the Integrated Mission, Analytics, and Operations (IMAX) acquisition strategy to integrate DTRA’s intelligence, analytics, visualization, and operational support requirements into a focused and responsive capability to counter and deter WMD, improvised threats, and threat networks.

C.1.1 PURPOSE

The purpose of this TO is to provide Planning, Operations, and Advisory Services (POAS) to assist DTRA with countering and deterring WMD, improvised threats, and threat networks. The contractor shall provide subject matter expertise on a multitude of cross-cutting support functions and activities to assist the Government in meeting the desired outcomes identified for each task.

C.1.2 AGENCY MISSION

The DTRA mission enables the DoD, U.S. Government, and international partners to counter and deter WMD and improvised threat networks.

C.2 SCOPE

The POAS TO covers the entire continuum of threats from improvised threats to WMD, including land-based, water-based, and airborne Unmanned Aerial Systems threats. In close coordination with the Government, the contractor shall support the DTRA mission by providing subject matter expertise not readily available in the Government. This expertise will allow Government personnel to focus on DTRA’s core mission to deter and counter WMD, improvised threats, and threat networks, while contractor support personnel process, draft, and update the documentation needed to enable those core functions.

The requirements under the POAS TO will not be used for the performance of inherently governmental functions. The contractor is not authorized, per FAR 7.5, to perform any functions considered inherently governmental. The POAS TO is for non-personal services. The execution of the POAS TO requires special considerations regarding Organizational Conflicts of Interest (OCIs), more information can be found on OCIs in Section H.9 of this TO.

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The place of performance of the POAS TO will be primarily at DTRA facilities located in the NCR and Travis Airforce Base. Unpredictable world events demand that the contractor has the capability to provide support described in the tasks below in any location in the world, including the Continental United States (CONUS), OCONUS, and Hazardous Duty/Combat Zones (HD/CZ). These support requirements are variable in length and may also require short-term (e.g., up to one month) or long-term (e.g., four to six months) rotational deployments. Support requirements and deliverables for the additional support are described in the tasks below and are within the scope of the POAS TO.

The Government intends for the POAS TO to provide DTRA with impartial POAS without OCI. This includes Advisory and Assistance Services (A&AS) in support of the following:

a. Acquisition, program management, and business operations.

b. Operations and operations analytics.

c. Training, exercise, and readiness.

d. Strategic planning and long-range forecasting.

Additionally, the scope of the POAS TO includes Systems Engineering and Technical Assistance (SETA) in support of:

e. Information Technology (IT).

f. Process improvement and organizational effectiveness support.

The support services for POAS are currently performed under multiple TOs. In order to support the requirements under the new POAS TO, transition of tasks for this TO will begin at TO start with a phased transition approach as discussed in TO Section C.5.2.1 below.

C.3 CURRENT ENVIRONMENT

Historically, JIEDDO independently created and implemented service support contracts within three organizational entities. To streamline and simplify the acquisition of contract support services, JIDO integrated these independent and uncoordinated contracting activities and artifacts into the Enterprise Acquisition Strategy Initiative (EASI) consisting of six TOs focused on defeating improvised threats and threat networks. In 2019, DTRA created a new acquisition strategy, called IMAX, to further integrate DTRA’s intelligence, analytics, visualization, and operational support requirements into a focused and responsive capability to counter and deter WMD, improvised threats, and threat networks. This new acquisition strategy consists of three new performance-based TOs and continues to build on the integration started in EASI.

C.4 OBJECTIVES

The overall objective of this TO is to provide DTRA with A&AS and SETA support, without OCI, in a performance-based TO with award fee incentives to reinforce the TO’s mission- focused desired outcomes. DTRA’s mission is to combat a rapidly changing threat. To achieve its mission, DTRA must be agile, flexible, and ready while maximizing the impact of information to assess and respond to internal demands and external inquiries. Worldwide operations are driving DTRA to pursue a more capable execution framework. In order to ensure successful execution of its mission, performance under the POAS TO will ensure DTRA has the necessary mission support subject matter expertise and trained professional services personnel to set the foundation for future mission-critical activities and acquisitions and prepare and implement strategies and plans to meet DTRA’s growing mission requirements.

C.5 TASKS

The following describes the services required for each task. The contractor shall provide products and services in a timely and cost-effective manner. An historical estimate of the work by task is provided in Section J, Attachment Z. The following tasks in support of

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this TO are detailed below:

a. Task 1 – Provide Project Management

b. Task 2 – Provide Transition Support

c. Task 3 – Provide Acquisition and Program Management Support

d. Task 4 – Provide Operations A&AS Support

e. Task 5 - Provide IT A&AS and SETA

f. Task 6 – Provide Operational Analysis A&AS Support

g. Task 7 – Provide Training, Exercise, and Readiness Support

h. Task 8 – Provide A&AS Support for Interagency Agreements and International Coordination and Planning

i. Task 9 – Provide DTRA-Wide Process Improvement Support

j. Task 10 – Provide Early Transition Support (Optional)

k. Task 11 – Provide Joint Training Plan (JTP) Joint Training System (JTS) Support (Optional)

C.5.1 TASK 1 – PROVIDE PROJECT MANAGEMENT

For Task 1, the Government desires the contractor to deliver TO performance within cost and schedule constraints.

The contractor shall provide all necessary project management support and contractor personnel resources necessary for this TO. This includes the management and oversight of all activities performed by contractor personnel, including subcontractors, to satisfy the requirements identified in this Performance Work Statement (PWS).

The contractor shall provide a TO Project Manager (TOPM) to serve as the primary interface and Point of Contact (POC) with the COR. The contractor TOPM shall be responsible for managing and overseeing the activities of all contractor personnel as well as subcontractor efforts used in the performance of this effort and contained in this TO.

The contractor shall institute and maintain management and quality processes and methodologies to ensure performance is obtained within cost and schedule constraints of the TO. Should the contractor encounter any technical, financial, personnel, or general managerial problems throughout the TO period of performance, the contractor shall immediately contact the COR.

C.5.1.1 SUBTASK 1.1 – ACCOUNTING FOR SERVICESERVICE CONTRACT REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this TO for DTRA via the secure data collection site in the System for Award Management (SAM) (Section F, Deliverable 1). The contractor shall completely fill in all required data fields using the following web address: https://www.sam.gov.

C.5.1.2 SUBTASK 1.2 – COORDINATE A PROJECT KICK-OFF MEETING

The contractor shall schedule, coordinate, and host a Project Kick-Off Meeting (Section F, Deliverable 2) at the location approved by the Government. The meeting shall provide an introduction between the contractor personnel and Government personnel who will be involved with the TO. The meeting shall provide the opportunity to discuss technical, management, and security issues, and travel authorization and reporting procedures. At a minimum, the attendees shall include the contractor’s Key Personnel, the COR, other relevant Government personnel, the KO, and the COR.

At least three days prior to the Project Kick-Off Meeting, the contractor shall provide a Project Kick-Off Meeting Agenda (Section F, Deliverable 3) for review and approval by HDTRA123F0007 the COR prior to finalizing. The agenda shall include, at a minimum, the following topics/deliverables:

a. POCs for all parties.

b. Personnel discussion (i.e., roles and responsibilities and lines of communication between contractor and Government).

c. Project Staffing Plan and status.

d. Transition-In Plan (Section F, Deliverable 17) and discussion.

e. Security discussion and requirements (i.e., building access, badges, Common Access Cards (CACs)).

f. Financial reporting and invoicing requirements.

g. Quality Management Plan (QMP) (Section F, Deliverable 14).

The Government will provide the contractor with the number of Government participants for the Project Kick-Off Meeting, and the contractor shall provide copies of the presentation for all present.

The contractor shall draft and provide a Project Kick-Off Meeting Minutes Report (Section F, Deliverable 4) documenting the Project Kick-Off Meeting discussion and capturing any action items.

C.5.1.3 SUBTASK 1.3 – PREPARE A MONTHLY STATUS REPORT (MSR)

The contractor shall develop and provide an MSR (Section J, Attachment F) (Section F, Deliverable 6). The MSR shall include the following:

a. Work accomplished, by task, during the reporting period, including specific discussions of each of the goals and objectives projected for the reporting period in the previous MSR.

b. Work, goals, and objectives projected, by task, for the next reporting period.

c. Problems and corrective actions taken. Also include issues or concerns and proposed resolutions to address them.

d. A personnel roster of individuals required for performance of the TO, indicate whether each is a Full-Time Equivalent (FTE) or a fraction of an FTE, and whether each requires physical access to the DTRA facility. Include personnel gains, losses, and status (security clearance, etc.).

e. Government actions required.

f. Schedule (show major tasks, milestones, and deliverables; planned and actual start and completion dates for each).

g. Travel costs previously projected for the month, actual travel costs for the month, planned travel costs for the following month, and referenced Trip Reports for travel completed during the reporting period.

h. Cost incurred by task within the CLIN.

i. Total number of standard hours worked, number of hours worked by task, number of hours worked beyond a forty-hour workweek, overtime costs for the month, and a copy of the overtime authorization by the COR.

j. Accumulated invoiced cost for each CLIN up to the previous month.

k. Projected cost of each CLIN for the current month.

l. Estimated total cost at completion of the TO period and total TO.

C.5.1.4 SUBTASK 1.4 – PROVIDE INTEGRATED PROGRAM REVIEWS (IPRs)

The contractor shall provide monthly IPRs to the Government (Section F, Deliverable 7). During the monthly IPRs, the contractor shall provide TO status to the COR, KO, CS, and other identified Government stakeholders. The contractor shall provide briefings to describe specific initiatives, both ongoing and completed, throughout the period of

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performance and the financial status of the TO.

C.5.1.5 SUBTASK 1.5 – PREPARE AND UPDATE A PROJECT MANAGEMENT PLAN (PMP)

The contractor shall document all support requirements in a PMP and provide it to the Government (Section F, Deliverable 9).

The PMP shall:

a. Describe the proposed management approach.

b. Provide an Integrated Master Schedule (IMS) including the milestones, tasks, and subtasks required in this TO.

c. Provide for an overall Work Breakdown Structure (WBS) with a minimum of three levels and associated responsibilities and partnerships between Government organizations.

d. Describe in detail the contractor’s approach to risk management under this TO.

e. Describe in detail the contractor’s approach to communications, including processes, procedures, format, and other rules of engagement between the contractor and the Government.

f. Include the contractor’s QMP.

g. Include a change log.

The PMP is an evolutionary document that shall be updated annually, at a minimum, and as project changes occur. The contractor shall work from the latest Government-approved version of the PMP.

C.5.1.6 SUBTASK 1.6 – CONDUCT PROJECT MANAGEMENT MEETINGS

The contractor shall schedule and conduct TO-related Project Meetings in accordance with the PMP (Section F, Deliverable 10). The contractor shall provide Project Briefings, on technical and management issues related to the requirements of the TO to the COR and other Government stakeholders as needed and as approved by the COR.

C.5.1.7 SUBTASK 1.7 – PARTICIPATE IN TECHNICAL MEETINGS

The contractor shall participate in technical working groups, interchange meetings, program management reviews, and technical requirements review meetings throughout the period of performance. The contractor shall invite Government technical leads as deemed necessary by the Government. The contractor shall also develop briefing/presentation materials, reports, and plans in accordance with Section C.5.1.11, to communicate TO status and issues to DTRA and other Government stakeholders as appropriate. The contractor shall provide technical meeting minutes (Section F, Deliverable 8). Government attendance normally includes functional representatives, Program Management Office (PMO) members, and agency Subject Matter Experts (SMEs).

C.5.1.8 SUBTASK 1.8 – PREPARE TRIP REPORTS

The Government will identify the need for a Trip Report when the request for travel is submitted (Section F, Deliverable 12). The contractor shall keep a summary of all long-distance travel including, but not limited to, the name of the employee, location of travel, duration of trip, and POC at travel location. Trip reports shall also contain Government approval authority, total cost of the trip, a detailed description of the purpose of the trip, and any knowledge gained. At a minimum, Trip Reports shall be prepared with the information provided in Section J, Attachment G. The contractor shall reconcile the Trip Reports with each invoice so they can be matched month by month.

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C.5.1.9 SUBTASK 1.9 – TO PROCESS IMPROVEMENT

The contractor shall provide continuous process improvement for the TO, with the objective of reducing costs while improving quality and mission effectiveness. Efficiencies that are accompanied with demonstrated quality improvements will be rewarded in accordance with the AFDP.

The contractor shall identify and propose discrete Innovation Projects (IPs). Each IP shall include the following information at a minimum:

a. Estimated cost savings or cost avoidance.

b. Expected and measurable improvements to quality or mission effectiveness.

c. Timeline for implementation.

d. Government-provided material, information, assistance, and funding (if needed).

For each Government-approved IP, the contractor shall prepare and submit a detailed TO Plan of Action and Milestones (POA&M) (Section F, Deliverable 13). The Government will prioritize the IPs and authorize a start date for each. The contractor shall track and report estimated and actual/realized cost savings or cost avoidance as well as realized quality and mission effectiveness changes (positive or negative) for each Government-approved IP.

C.5.1.10 SUBTASK 1.10 – PROVIDE QUALITY MANAGEMENT

The contractor shall identify and implement its approach for providing and ensuring quality throughout its solution to meet the requirements of the TO. The contractor shall provide a QMP and maintain and update it as changes in the program processes are identified (Section F, Deliverable 14). The contractor’s QMP shall describe the application of the appropriate methodology (i.e., quality control and/or quality assurance) for accomplishing TO performance expectations and objectives. The QMP shall describe how the appropriate methodology integrates with the Government’s requirements.

C.5.1.11 SUBTASK 1.11 – PREPARE AND UPDATE TECHNICAL REPORTS

The contractor shall prepare and update Technical Reports (Section F, Deliverable 15). The Technical Reports will be used to document work output in areas including, but not limited to:

a. Briefings.

b. POA&Ms.

c. Courses of Action (COAs).

d. Feasibility Studies.

e. Cost Analysis.

f. Decision support analyses and recommendations.

C.5.2 TASK 2 – PROVIDE TRANSITION SUPPORT

The contractor shall ensure a smooth transition of support services with no degradation in capabilities during transitions. The contractor shall plan for all contingencies from gradual to immediate staffing. The Government may accelerate Full Operating Capability (FOC) Dates Table (Section J, Attachment Y) dates to meet evolving operational needs with 60 calendar days advance notice.

Staffing for this TO shall be phased in over time as existing legacy contracts expire or as world events drive the need for optional, as-needed support. Staffing and transition flexibility is the key to successful implementation of this TO. Historical staffing levels are provided for reference in Section J, Attachment Z.

C.5.2.1 SUBTASK 2.1 – TRANSITION-IN

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Transition-in shall begin immediately at time of Project Start (PS) and/or minimally 30 days before the dates indicated in the FOC dates table (Section J, Attachment Y). Transition-out shall be planned and managed efficiently and effectively.

The contractor shall prepare a Transition-In Plan that includes a Time-Phased Labor Mix (TPLM) for Government approval within seven calendar days of the PS date (Section F, Deliverable 17). The contractor shall use the following Initial Operating Capability (IOC) and FOC definitions when preparing the Transition-In Plan.

a. IOC is defined as follows: 1. All required staffing to accomplish transition activities are in place.

2. The initial baseline TPLM has been submitted to the Government and required staffing in-processing activities are in progress.

3. Coordination efforts are established and synchronized with legacy contractors for their transition-out activities (facilitated by the Government).

4. Contractor is in full control of transition activities in coordination with DTRA POCs.

5. For tasks starting concurrently with PS, IOC is achieved when items one through four above have been accomplished, but no later than 14 calendar days after TOA.

6. For tasks starting after PS, IOC is achieved 30 calendar days. before the FOC dates in Section J, Attachment Y.

b. FOC is defined as follows: 1. All tasks are fully staffed with fully qualified and trained personnel.

2. Contractor assumes full responsibility for management of all TO requirements.

3. All TO performance measures are in force and enforced.

During transition-in the contractor shall conduct weekly Operational Readiness Reviews (ORRs) to review the Transition-In Plan and TPLM (Section F, Deliverable 18). The Transition-In Plan shall include measurable milestones and decision gates (with entrance and exit criteria) for Government review. For all personnel transitioning to the TO, the TPLM shall identify their positions, date of transfer, and role. The Government will review and accept this TPLM as the initial baseline. Within five workdays after Government acceptance of the baseline TPLM, the contractor shall provide a roster of all current TO personnel in the format required by the COR. The contractor shall maintain a current roster and update information within five business days of any changes (Section F, Deliverable 19). In addition, the contractor shall ensure all personnel information is updated in the Global Address List (GAL).

C.5.2.2 SUBTASK 2.2 – TRANSITION-OUT

The contractor shall provide a Transition-Out Plan for transitioning and delivering all material and information from this TO to the Government as well as providing full cooperation in providing the necessary operational knowledge transfer to any incoming contractor (Section F, Deliverable 20). The Transition-Out Plan shall identify all Government-Furnished and Contractor-Furnished Material (GFM/CFM) as well as information and material developed during the TO that was used in the execution of this TO. A Transition-Out Plan shall be submitted for Government approval 120 calendar days prior to the end of the Base Period and updated as required. When directed by the Government, the contractor shall follow the Transition-Out Plan to transfer all material, information, and rights thereto to the Government and incoming contractor.

The Transition-Out Plan shall document the status of all ongoing efforts and projects, including copies of all plans, policies, procedures, POCs, and other information required by the Government. The transition-out shall ensure no disruption to the contractor provided

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support to vital Government business. All documentation shall be provided to Government personnel. During transition-out, the contractor shall:

a. Perform project management processes.

b. Identify POCs.

c. Provide the location of technical and project management documentation.

d. Provide status of ongoing technical initiatives.

e. Establish contractor-to-contractor coordination with Government oversight to ensure a seamless transition.

f. Perform transition of Key Personnel functions and information.

g. Identify schedule tasks and milestones.

h. Identify actions required of the Government.

The contractor shall also establish and maintain effective communication with the incoming contractor/Government personnel for the period of the transition via weekly status meetings

C.5.3 TASK 3 – PROVIDE ACQUISITION AND PROGRAM MANAGEMENT SUPPORT

For Task 3, the contractor shall provide acquisition and program management services in support of the following desired outcomes:

a. The contractor shall provide advice to assist the Government to achieve maximum effectiveness in the operations of the DTRA EASI, IMAX, and other assigned services contract portfolios. The contractor shall provide opinions, special knowledge and skills specifically applicable to DTRA to aid Government personnel in the successful administration of its Contracts/TOs. This support will help Government personnel to meet DTRA’s mission needs while maintaining compliance with law, regulations, policy, and guidance.

b. IMAX integrates DTRA’s intelligence, analytics, visualization, and operational support requirements into a focused and responsive capability to counter and deter WMD, emerging threats, and threat networks.

The contractor shall assist DTRA in operating the IMAX Acquisition Program Management Office (APMO). The APMO is DTRA’s one-stop-shop for acquisition, management, and operations of the IMAX, and other assigned services contract portfolios. The APMO is DTRA’s SME for GSA’s “Best in Class” contracts, including Multiple Award Schedules (MAS) contracts, Governmentwide Acquisition Contracts (GWACs), and Multi- Agency Contracts (MACs).

C.5.3.1 SUBTASK 3.1 – PROVIDE ACQUISITION AND BUSINESS OPERATIONS SUPPORT

The contractor shall provide advice to Government personnel supporting acquisition and business operations in the DTRA APMO. The contractor shall provide outside points of view and advice regarding developments in industry and academia specifically related to the DTRA mission. The contractor shall provide this advice to assist the DTRA APMO in managing contracts that support DTRA. The contractor shall provide expert assistance, understanding of acquisition processes, and specific domain knowledge to assist the Government in drafting acquisition and contracting documentation required to successfully compete, award, and execute multiple support contracts through the use of organic contracts, the GSA MAS program, and other GWACs or MACs (Section F, Deliverable 21). The contractor shall prepare draft documents that reflect technical and operational requirements for Government approval. The contractor shall provide advisory and assistance support throughout the acquisition lifecycle. The contractor shall provide expertise to Government members of the APMO that will improve the operations and

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efficiency of DTRA and enhance DTRA employees’ ability to develop and provide solutions to complex problems and deliver acquisition and business solutions.

C.5.3.1.1 ACQUISITION PLANNING SUPPORT

The contractor shall provide advisory and assistance support to the Government in performing acquisition planning. The contractor shall provide advice to Government personnel preparing acquisition strategies and plans, assist in drafting market research strategies and market research inquiries, assist in analyzing market research results, and assist in preparing draft market research reports. Market research includes surveying industry for supplier information as well as surveying other Federal agencies for acquisition best practices.

C.5.3.1.2 PRE-AWARD DOCUMENTATION SUPPORT

The contractor shall assist with preparing draft pre-award documentation including Statements of Work (SOWs) and PWSs, Independent Government Cost Estimates (IGCEs), Quality Assurance Surveillance Plans (QASPs), results-oriented performance measures and Acceptable Quality Levels (AQLs), Justifications and Approvals (J&As), Determination and Findings (D&Fs), Source Selection Plans (SSPs), Requests for Proposals (RFPs), Requests for Quotations (RFQs), Task Order Requests (TORs), business clearances, and other pre-award documentation. The contractor shall draft documents capable of supporting the full spectrum of contracting types.

The contractor shall support the Government personnel, as necessary, to prepare for peer and management oversight reviews. Specifically, the contractor shall:

a. Provide administrative and logistical supports to the Government to prepare for, conduct, and follow up on Due Diligence sessions with prospective offerors.

b. Provide preliminary documents that reflect technical and operational requirements for Government approval. This includes preparing proposed labor category descriptions that reflect specific duties that shall be performed, skills required, clearance levels, and years of experience in sufficient detail to accurately define procurement labor categories.

c. Draft limited competition memos and documents such as use of non-DoD contract vehicles, sole-source justifications, and directed procurements.

d. Adapt and utilize templates and forms developed for DTRA and other Federal agencies to enhance understanding of acquisition policies and facilitate preparation of procurement packages.

e. Provide independent review to ensure the SOW/PWS, Instructions to Offerors, evaluation criteria, and SSPs are all in alignment to minimize the risk of protest resulting from confusing or conflicting solicitations.

f. Provide review and administrative support to assist Government personnel in maintaining an up-to-date integrated contract file in accordance with FAR Part 4.803.

C.5.3.1.3 SOURCE SELECTION PROCESS SUPPORT

The contractor shall provide technical and administrative source selection process support. The contractor shall not participate as a voting member on any source selection boards. Allowable source selection activities include but are not limited to the following. The contractor shall:

a. Provide advisory support to recommend source selection tools (or no tool) for source selections.

b. Support the development of source selection templates and forms, for Government approval, that will facilitate the evaluation process.

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c. Provide expert analysis of the source selection process and clarify technical information to provide insight to Government evaluators.

d. Perform administrative and logistical support for proposal evaluations.

C.5.3.1.4 POST-AWARD SUPPORT

The contractor shall provide services for post-award support including, but not limited to, the following:

a. Support the Government in the post-award contract phase by preparing monthly status updates and tracking the status of deliverables, funds expended to-date, progress toward contract ceilings, and variance analyses intended to highlight any significant issues requiring Government action.

b. Assist the Government in reviewing and tracking all contract invoices.

c. Maintain an invoice record and track when invoices are expected, received, and paid.

d. Track active contracts and advise the Government on potential upcoming contract actions such as modifications and the exercise of options.

e. Track contract funding and expenditures and advise the Government when incremental funding is needed. Track contractual terms and conditions and advise the Government when contract modifications and option exercises are needed.

f. Collate relevant technical and contract information to provide to Government personnel engaged in the Award Fee Evaluation Board (AFEB) process.

C.5.3.1.5 CONTRACT CLOSEOUT SUPPORT

The contractor shall provide services for contract closeout support including, but not limited to, the following:

a. Assist the Government in closing out contracts and TOs in accordance with FAR 4.804 and the drafting of associated closeout documentation.

b. Assist the Government in updating standardized closeout guides to make the final closeout process more efficient and productive (including closeout procedures for normal contract closeouts as well as terminations).

c. Advise the Government on the use of the Quick Closeout procedures in FAR 42.708 to reduce administrative costs and enable deobligation of excess funds.

C.5.3.2 SUBTASK 3.2 – PROVIDE PROGRAM MANAGEMENT SUPPORT

The contractor shall provide services for program management support including, but not limited to, the following:

a. Assist the Government in the acquisition and implementation of contract solutions to counter and deter WMD, improvised threats, and threat networks within schedule and budget constraints.

b. Assist the Government in preparing project budgets and schedules.

c. Assist the Government with travel and deployment operations including rotational schedules, pre-deployment work up, Government-Furnished Property (GFP) and Government-Furnished Information (GFI) arrangements, and drafting Letters of Authorization (LOAs) for Government signature, incident tracking, and logistics

d. Draft Planning, Programming, Budgeting, and Execution (PPBE) and other reports for internal and external budgetary planning and execution activities and compliance related to DTRA contract portfolios. (Section F, Deliverable 22).

e. Monitor internal and external financial resources and participate in technical and administrative reviews.

f. Draft and monitor program-related financial documentation (e.g., Military Interdepartmental Purchase Request (MIPR)) (Section F, Deliverable 47).

g. Prepare, coordinate, and brief presentations and ensure the accurate and timely collection, organization, maintenance, and analysis of cost-, performance-, and schedule-related data.

h. Maintain continuous awareness of cost and budget information on all assigned projects and initiatives.

i. Prepare program-related documentation, as directed, and prepare, coordinate, and brief budget-related information.

j. Provide acquisition training on DTRA processes at the novice level and refresher training at the journeyman level. The training shall be modularized to enable the user to select the needed training without having to repeat areas of proficiency. The training materials shall be kept current as changes to policies or best practices are identified. The training shall consist of self-help capabilities and desk-side and classroom instruction.

k. Provide a full range of project management activities, including executive briefings, MSRs, quality risk management, and configuration management for result-oriented project management. This shall include: 1. Analyzing adherence to established, integrated program management schedules for operational activities that support DTRA leadership.

2. Providing independent assessment and analysis of potential solutions to fill capability needs and reviewing operational/contingency plans.

3. Providing technical analysis, program management tools, decision support tools, and training and education materials on these tools to analyze requirements to support technical customer systems engineering and analysis.

4. Contributing to technical working groups and interchange meetings, program management reviews, and requirements review meetings.

C.5.4 TASK 4 – PROVIDE OPERATIONS A&AS SUPPORT

For Task 4, the contractor shall provide Operation A&AS in support of the following desired outcomes:

a. All operational activities enable, focus, and coordinate the joint common operational picture of the worldwide effort to counter and deter WMD, emerging threats, and threat networks to inform DTRA decision making and enable Combatant Command (CCMD) support.

b. Strategy, materiel and non-materiel requirements, and initiatives are defined and developed to counter and deter WMD, emerging threats, and threat networks.

c. The operations expertise provided assists in the ability to be proactive to emerging countering WMD, improvised threats, and threat networks or assist in disrupting them.

d. Performance measures are meaningful, accurate, and timely indications of DTRA’s performance, and DTRA efficiency and effectiveness continues to improve over the life of the TO.

DTRA requires support to maintain situational awareness of global threat events, trends, and the full range of DTRA’s activities to counter and deter WMD, improvised threats, and threat networks. The contractor shall provide services for Operations A&AS support including, but not limited to, the following:

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e. Draft and implement an Operating Model to enable DTRA to continue to evolve as an asset to counter and deter WMD and be responsive to multiple stakeholders within, and external to, the DTRA organization (Section F, Deliverable 23).

f. Draft POA&Ms (Section C.5.1.11) to assist in the implementation and execution of strategic initiatives across DTRA.

g. Draft and refine a future-focused capability to rapidly identify and integrate emerging information and technologies as enablers of DTRA’s ability to counter and deter WMD, improvised threats, and threat networks.

C.5.4.1 SUBTASK 4.1 – PROVIDE DTRA-WIDE OPERATIONS SUPPORT

The contractor shall assist DTRA-wide operations by coordinating, facilitating, and leading studies, assessments, research, and other such actions. This may require the participation of multiple DTRA divisions. The contractor shall assist DTRA in conducting direct coordination with agencies to ensure that all members deploying from DTRA are prepared for their assigned mission. The contractor shall coordinate and provide a full spectrum of logistics and administrative support to DTRA personnel to assist them in carrying out the mission. The contractor shall provide DTRA-wide operations support to include, but not limited to, the following:

a. Support DTRA operations integration, including collecting and integrating information and preparing Situation Reports (SITREPs) (Section F, Deliverable 48), coordinating and deconflicting DTRA-sponsored events, and maintaining the DTRA Operations Portal.

b. Perform engineering, technical, and analytical services in the form of advice, assistance, training, or administrative support to DTRA operations organizations.

c. Assist operations organizations by coordinating support for the Joint Operational Requirements Advisory Board (JORAB) or replacement forums, Operations Update, Operations Support Meetings, Operations, Intelligence Update, and other DTRA Battle Rhythm events as required.

d. Provide operational and technical expertise to assist operations organizations in defining capability gaps and evaluating solutions to fill the gaps.

e. Perform risk assessments of DTRA operations, including the identification of risk areas, assessment of risk factors, identification of resources necessary to reduce risk, identification and analysis of alternative actions available, identification of the most promising alternatives, and planning for risk reduction implementation.

f. Support Staff Action Control Officers (SACOs) by monitoring action trackers, the Enterprise Information System (EIS), and other action tracking systems. The contractor shall distribute and track DTRA’s action items to appropriate program and departmental elements.

g. Facilitate the flow of classified and unclassified correspondence in accordance with DoD classification guidance.

h. Assist DTRA in conducting direct coordination with agencies to ensure that all members deploying from DTRA are prepared to conduct their assigned mission.

i. Assist operations organizations in reviewing, screening, controlling, maintaining records, and coordinating responses on incoming correspondence.

j. Provide assistance in preparing Interagency meetings or conferences and setting up teleconferences and videoconferences.

k. Perform writing, editorial and layout services, and all other steps necessary to provide digital output for brochures or other publications.

l. Perform a full spectrum of administrative and manpower support of all assigned and attached personnel within DTRA-wide operations in order to

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enable the mission.

m. Provide support in processing Freedom of Information Act (FOIA) requests.

n. Provide support in responding to Inspector General (IG) reports.

o. Perform legislative analysis for Government review, tracking, and administrative support to facilitate DTRA’s programmatic activities.

p. Review and edit transcripts, prepare various briefing materials and books, and develop reports and analytical tools including side-by-side comparisons and summary documents.

q. Provide support for the management and oversight of all matters relating to DTRA internal training support, both live and electronic, including recordkeeping of all internal training matters within DTRA Headquarters (HQ) and satellite offices.

r. Coordinate, validate, and collect certificates and training materials for deploying members of the DTRA organization.

C.5.4.2 SUBTASK 4.2 – SUPPORT DTRA PLANNING AND THE DEVELOPMENT OF PLANS

The contractor shall provide services in support of DTRA planning efforts including, but not limited to, the following:

a. Work in close coordination with operations organizations and higher HQ (e.g., DTRA HQ, Office of the Secretary of Defense (OSD)) to draft and implement plans to further strategic aims.

b. Assist in the operational planning, initiative development, unit engagements and support planning, Interagency planning, policy, and strategic development.

c. Assist in the coordination of internal DTRA planning and planning with external agencies.

d. Coordinate engagement with external audiences including DoD, inter-agency, industry, and academic partners; provide processes for and inputs to policy development and strategic planning; assess performance and employing Measures of Effectiveness (MOEs); and coordinate staff tasks involving multiple divisions.

e. Coordinate initial mission analysis and planning in order to provide timely and accurate information to DTRA leadership to counter and deter WMD, improvised threats, and threat networks.

f. Provide CONUS and OCONUS counter threat mission analysis and planning support. This support includes coordinating and synchronizing staff support to CONUS and OCONUS CCMD Integrators and their teams.

g. Provide continuity between DTRA planning organizations and DTRA-wide operations by assisting with the production of military orders and planning documents based on both the functional and the contingency planning developed by DTRA.

h. Collect, collate, analyze, and assimilate information; assist in modifications for future plans based on the current situation; and draft the appropriate orders for DTRA approval and publication.

i. Conduct initial mission analysis and planning for short notice DTRA requirements by ensuring integration of DTRA staff, driving critical planning actions through orders publication, and providing recommendations to DTRA leadership.

j. Support the initiation and operations of Joint Planning Teams (JPTs), as identified, in response to urgent demands, taskings, or sudden unexpected operational changes.

k. Identify issues that impact future operations and consequential COAs, and

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advise the DTRA COR, senior DTRA leadership, and other entities as necessary.

l. Support Crisis Action Teams (CATs), as directed, in response to urgent demands, taskings, or sudden unexpected operational changes.

m. The contractor shall support strategic planning efforts including, but not limited to, the following: 1. Provide input and coordination for DTRA strategic planning.

2. Maintain and update the DTRA missions included in the DTRA Operational Functions Guide with responsibilities broken down by each DTRA division.

3. Coordinate and synchronize unit input to DTRA strategic documents and processes, including the Annual Operations Order and Execution Plan. The contractor shall support the deliberate planning efforts of operations organizations including, but not be limited to, the following: i. Participate in weekly Operational Planning Teams (OPT) with representatives from each division to facilitate Military Decision-Making Process (MDMP) planning.

ii. Draft Operations Plans in response to, in coordination with, and in support of DTRA HQ, Secretary of Defense (SECDEF), OSD, Unified Combatant Commands (UCCs), Allied and Coalition commands, and other Government organizations.

n. The contractor shall support the contingency planning efforts including, but not limited to, the following: 1. Draft contingency plans in response to evolving world and national events.

2. Collect, process, and analyze data and information in support of DTRA management systems, including analyses of quantitative and qualitative survey data.

3. Assist DTRA with infrastructure contingency planning for Continuity of Operations Plan (COOP).

4. Draft and sustain the DTRA COOP and related documents (Section F, Deliverable 25).

C.5.4.3 SUBTASK 4.3 – ASSIST IN PREPARATION OF OPERATIONS ORDERS (OPORDs)

The contractor shall support the preparation of OPORDs including, but not limited to, the following:

a. Assist operations organizations in researching, preparing, coordinating, and issuing DTRA Warning Orders (WARNOs) (if appropriate) and annual OPORDs.

b. Prepare the OPORDs (Section F, Deliverable 24) in the standard format consisting of the following five sections: Situation, Mission, Execution, Administration and Logistics, and Command and Signal.

c. Assist in the preparation of Fragmentary Orders (FRAGOs) to describe exactly how the situation and/or mission has been changed and what shall be done to make up for the change.

d. Draft and analyze COAs and provide recommendations with rationale to the DTRA COR.

C.5.4.4 SUBTASK 4.4 – SUPPORT CURRENT AND FUTURE OPERATIONS

The contractor shall assist DTRA operations organizations in focusing and coordinating all operational activities to assist DTRA in developing the joint common operational picture of the worldwide WMD and improvised threat fight to inform DTRA decision making and

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enable theater support. The contractor shall support the definition and development of requirements, strategy, and initiatives to counter and deter WMD, improvised threats, and threat networks.

a. The contractor shall assist DTRA by providing the following current operations support including, but not limited to, the following: 1. Synchronize DTRA operations by sustaining awareness of the Countering Weapons of Mass Destruction (CWMD) and improvised threats, trends, and all counter-threat capabilities, gaps, efforts, and DTRA activities.

2. Coordinate and maintain the DTRA WMD and improvised threat Common Operating Picture (COP) to enable further resource decision recommendations to supported CCMDs.

3. Provide a common platform to share DTRA activities and analysis for the implementation and execution of DTRA priorities.

4. Maintain awareness of DTRA activities and internal materiel and non-materiel efforts across DTRA directorates, operating arms, and staff elements.

5. Maintain awareness of DTRA engagement activities.

6. Conduct initial mission analysis and coordinate staff actions in support of DTRA mission areas, processes, and emerging operations.

7. Distribute the COP through established IT infrastructure and other distribution methods to DTRA stakeholders. Coordinate information requirements from internal and external organizations to facilitate relevancy of DTRA programs and initiatives.

8. Ensure dissemination of operational feedback, informal assessments, potential threats, requirements, input, and After Action Reports (AAR) from deployed units.

9. Support units and battle staffs, in coordination with DTRA leadership, in preparing for and conducting operations to counter and deter WMD, improvised threats, and threat networks.

10. Evaluate, integrate, analyze, and interpret information in conjunction with other DTRA elements.

11. Conduct initial mission analysis and planning for short notice DTRA requirements by ensuring integration of DTRA staff, driving critical planning actions through orders publication, and providing recommendations to DTRA leadership.

12. Initiate JPTs, as directed, in response to urgent demands, taskings, or sudden unexpected operational changes.

b. The contractor shall also assist DTRA by providing future operations support including, but not limited to, the following: 1. Coordinate initial mission analysis and planning in order to provide timely and accurate information to DTRA leadership to counter and deter WMD, improvised threats, and threat networks. The contractor shall ensure actions are transferred to, and coordinated with, appropriate DTRA entities for action.

2. Assist DTRA in the MDMP and subsequent plans.

3. Provide continuity between the operations and strategic planning entities of DTRA by producing WARNOs, OPORDs, and FRAGOs based on both the functional and contingency planning developed by DTRA.

4. Collect, collate, analyze, and assimilate information received from DTRA.

5. Modify the future plan based on the current situation and draft the

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appropriate orders for DTRA publication.

6. Conduct initial mission analysis and planning for short-notice DTRA requirements by ensuring integration of DTRA staff, driving critical planning actions through orders publication, and providing recommendations to DTRA leadership.

7. Initiate JPTs, as directed, in response to urgent demands, taskings, or sudden unexpected operational changes.

8. Identify issues that impact future operations and recommend consequential COAs, advising the DTRA COR, senior DTRA leadership, and other entities, as necessary.

9. Update and sustain DTRA COOP documents and plans.

10. Coordinate and synchronize operations input to DTRA strategic documents and processes, including the Annual OPORD and Execution Plan.

11. Update the DTRA Organization and Function Guide.

12. Support the CATs, as directed, in response to urgent demands, taskings, or sudden unexpected operational changes.

13. Produce the monthly Global Counter Improvised Threat Situational Awareness (GCSA) report (Section F, Deliverable 26).

14. Support the Global Counter IED Action Review (GCAR). The GCAR normally occurs on a monthly basis.

C.5.4.5 SUBTASK 4.5 – PROVIDE SUPPORT FOR DTRA-DEPLOYED OPERATIONS

The contractor shall provide centralized deployment management support for all deploying and deployed DTRA personnel, including military, civilian, and contractors. The contractor shall provide support for DTRA-deployed operations including, but not limited to, the following:

a. Support the preparation of FRAGOs in support of DTRA-deployed operations required to execute the mission.

b. Support the management, tracking, and reporting of deploying and redeploying DTRA personnel in coordination with DTRA Field Teams.

c. Support the management of embedding DTRA personnel with units preparing for combat deployments.

d. Maintain an existing database of deployment needs and fulfillment that includes deployment projections at least six months into the…