Sole_Source_Memo_DTRA_Updated_Nuc__Sur__Program_Guidebook_redacted_Redacted_1.pdf

defense Threat Reduction Agency

8725 John J. Kingman Road, Stop 6201

Fort Belvoir, VA 22060-6201

SOLE SOURCE DETERMINATION

1. Description of Supplies/Services to Acquire

In 1993, DNA published a document named the “Program Management Handbook on Nuclear

Survivability” (PM Handbook) or DNA-H-93-52. The purpose of the document was to assist program managers and their staffs with the development, acquisition and testing of nuclear survivable systems. This document was intended to inform large Program Management Offices on the necessity and “how to” harden the systems that were being developed and “how to” make the system survivable throughout the total life cycle of the system. New strategic level documents and guidance need to be integrated into the PM Handbook in order to ensure consistency with current policy, acquisition, operations, roles and responsibilities of the

Combatant Commands, JCS, and other operators .

In March 2013, Defense Group Inc. (DGI) briefed DTRA on the critical need within the WMD effects community, policy, and materiel acquisition communities that an update of the PM

Handbook was needed. Military Doctrine, Policies, the Acquisition System, and JCIDS have radically changed or did not exist in 1994 with respect to Nuclear Survivability. Many governing regulations and military policy documents either expired or were changed.

In May 2013, DTRA decided to fund the effort to produce a new “DTRA Nuclear Survivablity

Program Guidebook” from the old PM Handbook through the DTRIAC under TAT 220. It was determined by Exelis (the prime at the time) and DTRA that the expertise still resides with DGI and that their expertise from the past would be non-severable and required in order to successfully accomplish TAT 220. Exelis contracted DGI as its subcontractor on 16 September

2013. The contract number was DTRA01-03-D-022/0123/TAT 220. The period of performance was 16 September 2013 to 13 September 2014. Exelis’ responsibilities included overall program management oversight, contract oversight, and submissions of monthly progress reports along with financial data to DTRA. On a monthly basis, DGI provided monthly progress and financial data to the Prime. 100% of all technical effort that produced the DTRA Nuclear Survivability

Program Guidebook was performed by DGI. Approximately 90% of the entire contract value was performed by DGI and their technical experts.

In September 2014, DTRA then wanted more work done on the Guidebook by 1) including a new Chapter 4 titled “Roles of Combatant Commanders, CJCS, and Their Staffs”; 2) soliciting a wider review by the DoD CSOG-N working group; 3) adding a new appendix titled “DoD/DOE

Nuclear Weapon Acquisition and Life-Cycle Responsibilities”; and 4) the integration of all the comments from the CSOG-N and DTRA. This was considered new work, so DTRA executed a simplified acquisition (HDTRA1-14-C-0001) through Exelis to DGI because DGI has unique expertise and personnel in the areas of nuclear policy, program and acquisition management, and physics experts. Again, approximately 90% of the entire contract value was performed by DGI and their technical experts. The new DTRA Nuclear Survivablity Program Guidebook was completed on 27 February 2015 and published in March 2015.

Due to the CSOG T&E recommendation for additional coordination efforts with various system

Operators and Program Managers to review and feedback, DTRA has desired support and make appropriate comments from the field to DTRA for consideration with limited funding and timeframe to get this project completed. Therefore, DTRA requires to have a separate contracting action to obtain the services and have the same team of experts to deliver this updated DTRA Nuclear Survivablity Program Guidebook in timely fashion.

2. Estimated Value

The anticipated cost of this contract action to the Government is $99,800.

3. Basis for this Action

The current DTRA Nuclear Survivability Program Guidebook was developed by DGI under two contracts DTRA01-03-D-022/0123/TAT 220 and HDTRA2-14-C-0001 that were executed through DTRA’s DTRIAC/Exelis and was completed in 27 February 2015. Exelis contracted

DGI as its subcontractor, approximately 90% of the entire contracts values were performed by

DGI and their technical experts . Exelis’ responsibilities included overall program management oversight, contract oversight, and submissions of monthly progress reports along with financial data to DTRA. DGI’s personnel are recognized experts, most of who have worked at DTRA or its predecessor organizations and/or were SME’s on past publications. For example, is recognized as the premier Acquisition Level III program manager on WMD matters for

28 years while at DTRA and its legacy organizations; has been on the

Nuclear EMP Commission since inception and is a recognized expert on radiation effects on space systems; provided all the technical integration and was the author for all three

Radiation Effects Testing handbooks as described above; is an SME physicist and technical expert to DNDO and FEMA; is a nationally recognized scientific and policy expert on nuclear hardening and was an EMP commission member as well as being the past Assistant to ATSD(NCB); is DGI’s Strategic Capabilities

Program Manager and is a DoD policy and acquisition expert; finally, (consultant) rounds out the DGI technical experts and he provides expertise in nuclear weapon effects, the survivability of DoD systems/infrastructure to nuclear effects, and served as a staff member to the ASD(NCB/Nuclear Matters).

As the author of the Guidebook, and therefore the organization most familiar with its detailed structure and contents, DGI is uniquely qualified to work with the government to determine what comments should be integrated into the document. Any other contractor would be required to expend duplicative efforts to review and comprehend what has been done to date, and then prepare the new document in the same style and format as the remainder of the Guidebook. This would result in additional time and costs. Only one source (DGI) is capable of efficiently providing the services required at the level of quality required, within the shortest amount of time, because the services must be compatible with the existing document style and format. DGI already have the necessary search tools, repository, and distribution methods (SAFE) established.

Additionally, the company has established working relationships with the DTRA personnel as well as the DTRA Stakeholders for this project. This eliminates any need to “spin up” a new contractor to accomplish this final review and update of the Guidebook, allowing a more compressed schedule and a more efficient use of available funds.

4. Actions to Take

DTRA/NTS does not anticipate additional changes/updates needed to the Guidebook at this time.

If in the future a complete rewrite for substantial changes are required, DTRA has the

Guidebooks delivered in such a format that DTRA will be able to compete the requirement.

Technical Certification

I certify that the data and information forming the basis for this determination are accurate and complete to the best of my knowledge and belief.

Project Manager Date

Contracting Officer Certification

I determine that the above circumstances of this contact action deem only one source reasonably available to satisfy the Government’s requirement.

ALBRECHT.DEBRA.A.11

70882195

Digitally signed by ALBRECHT.DEBRA.A.1170882195 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DTRA, cn=ALBRECHT.DEBRA.A.1170882195 Date: 2015.04.21 10:13:39 -04'00'

Contracting Officer (<SAT) Date