HDTRA1-15-R-0052_AMEND01.doc.pdf

J258R17412

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address questions received in response to the release of this RFP. See continuation sheets for further details.

1. CONTRACT ID CODE PAGE OF PAGES

1 52

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Feb-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-15-R-0052

X 9B. DATED (SEE ITEM 11)

21-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2016

CODE

DEFENSE THREAT REDUCTION AGENCY/J4CO

8725 JOHN J. KINGMAN RD.

FT. BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA1-15-R-0052

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0008

This CLIN has been renumbered to CLIN 0007.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JUL-2016 TO

30-JUN-2021

N/A N/A

FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 18-AUG-2016 TO

17-AUG-2021

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 01-JUL-2016 TO

30-JUN-2021

POP 18-AUG-2016 TO

17-AUG-2021

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 01-JUL-2016 TO

30-JUN-2021

POP 18-AUG-2016 TO

17-AUG-2021

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 01-JUL-2016 TO

30-JUN-2021

POP 18-AUG-2016 TO

17-AUG-2021

The following Delivery Schedule item for CLIN 0005 has been changed from:

POP 01-JUL-2016 TO

30-JUN-2021

POP 18-AUG-2016 TO

17-AUG-2021

The following Delivery Schedule item for CLIN 0006 has been changed from:

POP 01-JUL-2016 TO

30-JUN-2021

POP 18-AUG-2016 TO

17-AUG-2021

The following have been modified:

F1. PERIOD OF PERFORMANCE

BASIC CONTRACT ORDERING PERIOD / TASK ORDER(S) PERIOD OF PERFORMANCE

The ordering period of the basic contract shall commence upon receipt of a fully executed contract and continue 60 months after contract award. If exercised, the Option ordering period shall extend the ordering period for an additional 60 months. The period of performance of task orders may extend one year beyond the end of the ordering period of the basic IDIQ contract.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

252.215-9004 KEY PERSONNEL (AUG 2012)

The personnel listed below are considered essential to the work being performed hereunder. Prior to removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. No deviation shall be made by the Contractor without the prior written consent of the Contracting Officer; provided, that the Contracting Officer authorizes in writing the change, such authorization shall constitute the consent of the Contracting Officer required by this paragraph. The personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

Program Manager

Senior Analyst for Intelligence, Plans, and Resources Integration

Additional Key Personnel shall be designated on Individual Task Orders

SECTION I - CONTRACT CLAUSES

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 17 August 2022.

(End of clause)

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 17 August 2022.

(End of clause)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Contract Data

Requirements List (CDRLs), DD 1423

6 22-DEC-2015

Attachment 1 Statement of Objectives

(SOO)

9 04-DEC-2015

Attachment 2 Statement of Work (Task Order 1)

6 22-DEC-2015

Attachment 3 Statement of Work (Task Order 2)

7 22-DEC-2015

Attachment 4 DoD Contract Security Classification Specification, DD 254

4 20-OCT-2015

Attachment 5 Requisitioned Government-Furnished Property

1 08-JAN-2016

Attachment 6 Scheduled Government- Furnished Property

1 08-JAN-2016

Attachment L-1 L-1 Present and Past 3 22-DEC-2015 Attachment L-2 L-2 Present and Past

Performance Questionnaire

5 22-DEC-2015

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Contract Data

Requirements List (CDRLs), DD 1423

6 22-DEC-2015

Attachment 1 Statement of Objectives

(SOO)

9 04-DEC-2015

Attachment 1R1 Statement of Objectives

(SOO) REV 1

08-FEB-2016

Attachment 2 Statement of Work (Task Order 1)

6 22-DEC-2015

Attachment 2R1 Statement of Work (Task Order 1) REV 1

08-FEB-2016

Attachment 3 Statement of Work (Task Order 2)

7 22-DEC-2015

Attachment 3R1 Statement of Work (Task Order 2) REV 1

Attachment 4 DoD Contract Security Classification Specification, DD 254

4 20-OCT-2015

Attachment 5 Requisitioned Government-Furnished Property

1 08-JAN-2016

Attachment 6 Scheduled Government- 1 08-JAN-2016

Furnished Property Attachment 7 Attachment 7_GPAT 16 03-FEB-2016 Attachment L-1 L-1 Present and Past 3 22-DEC-2015 Attachment L-2 L-2 Present and Past

Performance Questionnaire

5 22-DEC-2015

Attachment S-1 S-1_Socio Economic Commitment Template

1 03-FEB-2016

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L 1.0 GENERAL INSTRUCTIONS

Section L - Instructions, Conditions and Notices to Bidders

FAR 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil End of Provision

FAR 52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004 FAR 52.215-16 Facilities Capital Cost of Money JUN 2003 FAR 52.215-20 ALT IV Requirements for Certified Cost or Pricing Data and OCT 2010

Data Other Than Certified Cost or Pricing Data FAR 52.222-24 Preaward On-Site Equal Opportunity Compliance FEB 1999 Evaluation FAR 52.237-10 Identification of Uncompensated Overtime OCT 1997 FAR 52.216-1 Type of Contract APR 1984

The Government contemplates award of an indefinite-delivery/indefinite-quantity (IDIQ) contract with Cost-Plus-Fixed-Fee (CPFF) and Firm-Fixed-Price (FFP) task orders.

FAR 52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Defense Threat Reduction Agency Attn: J4COO/Tabitha Everly 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007 Addresses in the National Capital Region (NCR)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215- 1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted; therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Attn: J4COO/Tabitha Everly 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Attn: J4COO/Tabitha Everly 6200 Meade Road Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, Offerors are cautioned to allow 2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom.

This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

* Mail sent without an office symbol may be misdirected within DTRA. Please use the most current office symbol assigned. If an office symbol changes during the term of this contract, the contracting officer may advise of this change via letter in lieu of a contract modification.

252.215-9013 QUESTIONS CONCERNING THIS SOLICITATION (OCT 1998)

Any and all questions concerning this RFP, including technical questions, shall be submitted in writing to the Contract Specialist, dtra.belvoir.J2-5-8R.mbx.j258raasacquisition@mail.mil. All DTRA technical personnel have been strictly prohibited from discussing this requirement with any contractor personnel.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contract Specialist (CS) is the primary point of contact for this acquisition.

The CS for this acquisition is:

Arlene Warren Defense Threat Reduction Agency ATTN: DTRA Contracts, J4COO Phone: (703) 767-2047

The Contracting Officer (CO) for this acquisition is:

Tabitha Everly

ATTN: DTRA Contracts, J4COO Phone #: (703) 767-4789

Offerors are instructed to address all questions or concerns regarding this solicitation via email to dtra.belvoir.J2-5-8R.mbx.j258raasacquisition@mail.mil, with the subject line “Questions Concerning HDTRA1-15-R-0052.” Questions regarding this solicitation must be received no later than February 01, 2016 12:00 P.M. Eastern Standard Time (EST). All DTRA technical personnel have been strictly prohibited from discussing this requirement with any contractor personnel. Responses to questions will be posted on the FedBizOpps (http://www.fbo.gov) web site.

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Requirement Discrepancies and Discussions

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.1.4 Teaming Arrangements

The Offeror and its first-tier subcontractor(s) will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its first-tier subcontractor(s) are not considered a “Team” and will not be evaluated as such.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below.

The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table 1-2 – Proposal Organization

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I

I PROPOSAL

DOCUMENTATION

5 – Copies

1 – Electronic

Unlimited

II

II MISSION CAPABILITY

5 – Copies

1 – Electronic

40 Total

Subfactor A: Management Approach

Staffing Plan

Transition Approach

Key Personnel

Resumes*

(Does not include resumes)

**2 pages for each resume

Subfactor B: Technical Approach

20 Total

(10 for each Tab)

Tab 1: Technical Approach – Sample Task Order 1

Tab 2: Technical Approach – Sample Task Order 2

III

III PAST PERFORMANCE

1 – Electronic

25 Total (does not include references)

DESCRIPTION OF TEAM 10

Present and Past Performance References

4 pages per reference

(Narrative and Attachment

L-1)

ORGANIZATIONAL

STRUCTURE CHANGE

HISTORY

IV

IV COST

Tab 1: Sample TO 1 Tab 2: Sample TO 2

1 – Electronic

25 Total

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided electronically in accordance with L.1.3.8.

b. As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L).

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS

CONTAINED IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The Offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in paper and electronic copies.

Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages using full page, do not use two columns. Except for the lettering that is within a graphic, the font size shall be Times New Roman and no less than 10 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 8 point. Margins on all four edges of each sheet will be at least one-inch.

Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The excess pages will also be deleted from the electronic copy of the proposal. All standard size pages (8.5 x 11), as referenced in L.1.3.5.1 shall be double sided and each side of the page counts towards the page limit. All foldouts, as referenced in L.1.3.7 shall be single sided. In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

Cover pages RFP cross-reference matrix Teaming arrangements Letters of commitment Past performance consent letters Past Performance Questionnaires Past performance questionnaire point of contact list Client authorization letters Tables of contents Revision matrix Small Business Subcontracting Plan Socio Economic Commitment Template Glossaries Lists of figures, tables, or drawings Tabs Dividers Blank pages Labor Category Table Organization Chart Exceptions to terms and conditions Resumes for Key Personnel (2 pages per resume) Government Product/Service Accessibility Template (GPAT)

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size.

Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 9.0

- Microsoft Office Excel 2010*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format. The printed copies shall be an exact duplicate of the “original” electronic proposal. If there are discrepancies between the “original” electronic proposal and the “copy” paper proposal, the “original” electronic proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

All text must be searchable Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients Keep embedded graphics as simple as possible; large graphic files are discouraged

Minimize the use of scanned images (except for Adobe Acrobat requirements) Use of self-extracting archive files (e.g., ZIP files) is allowed No linking to resources outside the submission of the CD-ROM will be allowed

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in the Proposal Documentation and Contract Cost Volumes, Volumes I and V IV respectively. All labor rates shall be rounded to the nearest penny All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.10 Volume Designation/Minimum Cross

Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Teaming Arrangements, Letters of Commitment, Socio-Economic Commitment information and Organizational Conflicts of Interest assertions submitted in Volume I may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes. All acronyms shall be spelled out in the text the first time they are used in each volume.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.16

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer

(ACO). The aforementioned information also applies to the prime contractor and major subcontractors/teaming partners for which there is a teaming arrangement.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE

DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation for the prime contractor and all subcontractors/teaming partners.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment accompanied by appropriate explanation of the legal relationship. Paragraph L.1.1.4 applies.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to Offeror’s facility clearance and the contact information for the Offeror security office. Information relative to subcontractor security requirements shall also be included. The Offeror shall complete the contractor information blocks on the DD254.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017

IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE

RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including Sample Task Order 1 and Sample Task Order 2, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

This information shall be provided in the format and content of Table 2.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.9 – Solicitation Exceptions

Solicitation Document

Paragraph/Page Requirement/Portion Rationale

Statement of Objectives (SOO), or Statement of Work, Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on

Solicitation Section, Attachment, Sample Tasks, etc.

contract

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFEROR(S) (SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the System for Award Management https://www.sam.gov.

L.2.11 SMALL BUSINESS SUBCONTRACTING PLAN

IAW FAR 19.704 and DFARS 219.704, other than small business Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003.

L.2.12 SOCIO-ECONOMIC COMMITMENT

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All Offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. For Socio-Economic Commitment evaluation purposes, the Total Contract Value Proposed is considered to be the $70M contract ceiling for the five year ordering period as intended under this solicitation. DTRA will use the System for Award Management website data to verify proposed small business entities meet the assigned RFP NAICS (541990 -- All Other Professional, Scientific, and Technical Services) small business size standard ($15 million annual revenue).

Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of awarding at least 25% of the total contract value proposed to Small Business, of which at least 5% of the total contract is subcontracted to Service Disabled Veteran Owned Small Business (SDVOSB). The SDVOSB percentage equates to 5% of the total contract value proposed.

Offeror’s socio-economic commitment will be evaluated relative to meeting both the total 25% Small Business and the 5% SDVOSB subcontracting requirements. The SDVOSB subcontractors may be counted as part of the Small Business subcontracting percentage. Alaska Native Corporation (ANC) and Indian tribe subcontractors may be counted as part of the Small Business subcontracting percentage in accordance with FAR 19.703(c).

Small business prime contractors may include the cost of work self-performed toward meeting the 25% Small Business requirement.

SDVOSB prime contractors may include the cost of work self-performed toward meeting both the 25% Small Business and 5% SDVOSB requirements.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business and SDVOSB concerns Figure L.2.1

L.2.13 Small Business Commitment Template

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as Attachment S-1 of the RFP. This attachment will be used by all Offerors to document the proposed Small Business participation as required in paragraph L.2.12.

Attachment S-1 will be compared to the Offeror’s cost proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the Offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an Offeror meets the criteria as specified in paragraph L.2.12 and through discussions provides a Final Proposal Revision (FPR), the criteria for paragraph L.2.12 must be met and the Offeror must resubmit the SB calculation attachment.

L.2.14 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST (OCI’s) and OCI Mitigation Plan

a. The Government has determined that this contract may give rise to potential conflicts of interest. The successful offeror for this requirement will have unique access, beyond that which is typically afforded to commercial and academic entities, to the J2/5/8R Directorate. The successful offeror will be exposed to Government-sensitive and contractor-sensitive / proprietary data as well as to Government employees, equipment, installations and property. The awardee will have access to information that could potentially provide an unfair competitive advantage for future contracts. Moreover, the nature of the work required by this contract could place the awardee in situations where its ability to render impartial advice to the Government could be impaired due to other interests of the awardee. Offerors are advised to review FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. Because of this unique access, the Government has determined that the A&AS contractor must function in this role as its trusted agent.

(1) With the trusted agent approach, the prime contractor is precluded from participating as a contractor, subcontractor or consultant on future non-A&AS contracts for J2/5/8R or SJFHQ-E. The prime contractor may participate as a contractor, subcontractor or consultant on future non-A&AS contracts for other directorates, except for J/2/5/8R and SJFHQ-E. The prime contractor may be a prime contractor or subcontractor on other A&AS contracts for other DTRA Directorates so long as it doesn’t create an OCI. If there is a potential conflict an OCI plan must be submitted.

(2) Subcontractors providing A&AS support to a specific J2/5/8R Department /Staff Office will be ineligible to compete for work in the same Department/Staff Office, but may be allowed to compete for performer work in other Agency/Center departments where it provides no A&AS support, provided that it does not create an OCI. This restriction will terminate one year after final payment on the contract.

Restrictions upon use of Government information and the requirement to protect proprietary information are permanent.

c. Each offeror must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential OCI relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the offeror or a proposed contractor or consultant has a possible OCI.

d. To implement the requirements of clause 252.209-9000 and H.1 of this contract, each Offeror also must include an OCI Mitigation Plan in Volume I of its proposal describing the offeror’s approach to ensuring the objectivity of its advisory and assistance services, prevention of unfair competitive advantage, and protection of contractor proprietary and government sensitive information. The Mitigation Plan shall also ensure that an advantage is not gained by any relationship the offeror may have with current performers of any DTRA Programs. The written mitigation plan will be incorporated into the resultant contract. At a minimum, the Mitigation Plan shall address the following elements:

Definition of terms used Identify the lead person(s) responsible for OCI compliance within the company, and his/her role within the company Organizational, physical and financial separation (such as corporate firewalls for business units, etc.)

Processes and procedures for identifying OCIs (this includes processes for notification and review of Potential bids by any business unit within the proposed team to identify potential

OCI issues) Processes and procedures for corporate review and adjudication of OCIs in a timely manner (this includes discussion of potential types of OCI situations and mitigation techniques for resolving them, and the extent of insight provided to DTRA during the OCI adjudication process)

Access to, use and protection of government sensitive and proprietary information (hardcopy and electronic)

Personnel assignments in and transitions out of firewalled units and separation from the company

Prime offeror management, monitoring and enforcement of OCI requirements at the subcontractor level

OCI training/awareness for employees and subcontractors Nondisclosure agreements Contractor self-audits DTRA access to records Reporting and remedies for accidental and intentional OCIs.

Mitigation approach for potential OCIs or perceived OCIs for current performer contracts in which J2-5-8R is the requiring and/or funding activity (i.e., contracts awarded prior to the RFP response date) (reference L.2.14c(2))

e. In addition to the OCI Mitigation Plan, offerors shall submit the following information separately from the Plan:

(1) A detailed organizational chart that depicts the hierarchal structure of the offeror’s

(and subcontractors’) organization from the “top down,” which identifies the various business units and the interrelationships among the various business units. The chart should depict where the business unit(s) which will be responsible for A&AS support fit within the hierarchal structure.

(2) Identification of the business units (other than the unit(s) that will provide A&AS support) that provide non-A&AS products and/or services to DTRA, and a brief description of those activities for the prime offeror and its subcontractors and their affiliates.

(3) A list of active DTRA contracts and orders (and contracts/orders completed within the last two years), performed either as a prime or a subcontractor. The list should include active and completed contracts for the prime offeror and its proposed subcontractors and consultants. This includes contracts/orders issued by another Government agency on behalf of DTRA, where DTRA provides funding plus primary oversight, technical direction and performance evaluation of for the contracted effort. The list must identify the prime contract number, the name of the prime contractor (if the firm is/was a subcontractor or consultant), and the DTRA directorate/branch or other Government agency office responsible for program management of the contract.

f. The Contracting Officer may require further relevant information from an offeror and may, at his/her discretion, permit an offeror to clarify errors or omissions in relevant information or in a statement required by (a) above. Refusal to provide a statement required by (a) above, refusal to provide further relevant information required by the Contracting Officer, or the misrepresentation of any relevant information will result in disqualification of an offeror from further consideration for award of a contract under this solicitation.

g. Relevant information regarding possible OCI will not be treated like a separate evaluation factor, however, it will be addressed during the evaluation of proposals. Relevant information regarding each offeror will be analyzed by the Contracting Officer in accordance with FAR 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

h. The Contracting Officer will use all relevant information submitted by the offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the Contracting Officer determines that a potential conflict exists, the conflict must be avoided or otherwise resolved through appropriate means in order for the Offeror to be eligible for award.

i. The OCI Mitigation Plan will be addressed during the evaluation of proposals, but it will not be treated like a separate evaluation factor.

L.2.15 REVISION MATRIX

If it is determined to be in the best interest of the Government to hold discussions, and Final Proposal Revisions (FPRs) are submitted, the contractor shall submit a revision matrix after the table of contents in each volume where revisions have been made. This matrix must include the following:

Location of change: At a minimum the page number, but more specific indicators (section, paragraph, etc.) are strongly encouraged

Change: A very brief summary of what changed

L.2.16 SECTION 508 COMPLIANCE

L.2.16.1 Section 508 Program Need

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

794d) are determined to be relevant for the following program need: Advisory & Assistance Service (A&AS) to the Defense Threat Reduction Agency (DTRA) Intelligence, Plans, and Resource Integration Directorate and Standing Joint Forces Headquarters-Elimination.

L.2.16.2 Section 508 Product Requirements

Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for Electronic and Information Technology (EIT) deliverables meet at least those information, documentation, and support requirements identified as applicable in the attached Government Product/Service Accessibility Template

(GPAT).

L.2.16.3 Section 508 Service Requirements

The anticipated information content deliverable includes topics that address EIT products or EIT-related services. Delivered information content must include data and/or knowledge appropriate and responsive to the functional performance criteria detailed in 36 CFR part 1194 Subpart C, as well as any technical provisions of 36 CFR part 1194 Subpart B applicable to the specific type of EIT addressed in the delivered information content. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

The anticipated information content deliverable is intended to be posted to a website. Delivered information content must consider the specific Section 508 accessibility requirements detailed in 36 CFR part 1194.22 and the functional performance criteria detailed in 36 CFR 1194 Subpart C.

Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

The anticipated information content deliverable is intended to be made available in a multimedia format. Delivered information content must consider the specific Section 508 accessibility requirements detailed in 36 CFR part 1194.24 and the functional performance criteria detailed in 36 CFR 1194 Subpart C. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

L.2.16.4 Section 508 Evaluation Factors

Offerors shall submit adequate information to document their responsiveness to the Section 508 requirements (i.e. a completed GPAT or VPAT or equivalent). DTRA’s assessment of each offeror’s responsiveness to the Section 508 requirements will be included as part of the Factor 1, Mission Capability Sub Factor 1A evaluation rating.

If the deliverable proposed in response to this solicitation includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support. The accessibility of these additional features and functions should be described in the completed GPAT, VPAT or equivalent supporting information.

L.2.16.5 Section 508 Acceptance Criteria

Supplies or services delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility.

If the deliverable includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support.

L.3.0 VOLUME II – FACTOR I - MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements…