21-R-16 Questions..docx

HDQMWR-21-R-16 QUESTIONS

1. The due date in the RFP is currently August 1st which is a Sunday. Is Monday, August 2nd acceptable to CNIC? The due date is August 8th.

1. Can we create an Appendix tab for Reps/Certs and any amendments issued, so they are not included in the 50 page limitation? Or would you prefer those be emailed as separate files as requested for “Contract for Services” and “Business Associate Agreement”? An appendix tab is acceptable.

1. What are the anticipated dates for contract award and contract start? What is the plan year effective date for the insurance policies? The contract start date is 9/1/2021 and the insurance plan start date is 1/1/2022.

1. Are any of the current plans self-funded and if so, which? No, all plans included in RFP are fully funded.

1. Has CNIC identified any specific service areas which currently fall below expectations and if so, please describe. No areas have fallen below expectations.

1. Is there a requirement to evaluate/market some or all of the insurance policies annually? If so, which ones? All HMO plans are negotiated annually. Life/LTD and EAP are marketed every 4-5 years, depending on the current contract.

1. Are supplemental/voluntary plans currently offered to employees? If so, which ones? Optional, spouse and dependent life are currently offered.

1. Are the sample reports included in the 50 page proposal limit? Can we attach sample reports/narratives (per page 40 letter g.) in an Appendix in a separate tab? Sample reports are not included in the 50 page proposal. An appendix in a separate tab is acceptable.

1. Insurance Requirements of the contractor- on page 22 of 46 its states ‘are included as named insured’ and want to clarify if the status for NAFI and the United States is to be an additional insured (which means defended and covered vicariously for the activities and actions of the contractor versus a named insured is coverage for NAFI and the United States for any actions of its business not relating to solely of the activities and actions of the Contractor. Suggest this wording be amended from ‘named insured’ to ‘additional insured’. The insurance requirement applies if the contractor will perform work on a government installation, and if so, the clause as written applies.

1. Insurance Requirements- on page 22 or 46, Professional Liability and/or Errors and omissions liability insurance not stated but is a factor on page 41 of 46. Suggest this be added to track it as a factor to the requirements. Standard minimum limits is $1M. The insurance requirement applies if the contractor will perform work on a government installation, and if so, the clause as written applies.

10. Is this solicitation for services a new contract for services that have not been provided before, or will this replace a contract that is about to expire? If a replacement, who is the incumbent and what is the contract number? Replacement contract

11. Will surveys of the covered groups, with existing coverages be provided? Yes

12. Are the groups to be covered based on location or will consolidation to one headquartered location be used to obtain best group ratings and pricing? Based on location.

13. What was the historical activity on insurance placements? Premiums paid?

Premiums are negotiated annually.

14. Do all insurance policies expire at the same time of the year?

Yes

15. Any restrictions on carriers selected beyond licensing and admittance to a given area to serve?

Yes. Must select HMO carriers based on DoD regulations.

16. How much time before a policy will lapse is allowed to place and have new coverage in force?

Renewals requested 6 months in advance.