HDQMWR-19-R-0027_Summer_Reading.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGE

1 42

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE

NUMBER

HDQMWR-19-R-0027

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

COMMANDER, NAVY INSTALLATIONS COMMAND

NAF ACQUISITIONS BRANCH N945

716 SICARD ST. BLDG. 111 STE. 1000

WASHINGTON, DC 20374

POC: CHRISTOPHER SAUNDERS, 202-433-9158

CHRISTOPHER.SAUNDERS@NAVY.MIL

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in See block 7 until 1600 local time 5 June 2019 (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. L-6. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

CHRISTOPHER SAUNDERS

AREA CODE NUMBER EXT.

christopher.saunders@navy.mil 202 433-9158

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 16-23

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2-3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4-11 X J LIST OF ATTACHMENTS 24

D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 X

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 25-27 X F DELIVERIES OR PERFORMANCE 12

X G CONTRACT ADMINISTRATION DATA 12-13 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 28-36

X H SPECIAL CONTRACT REQUIREMENTS 13-15 X M EVALUATION FACTORS FOR AWARD 36-42

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 17) NET 30

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

NON APPROPRIATED FUNDS

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( ) SEE BLOCK 7

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

See Section G

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

PART I, SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 GENERAL: This is a procurement of the Commander, Navy Installations Command (CNIC) Morale, Welfare, and Recreation (MWR) Nonappropriated Funds Instrumentality (NAFI), hereinafter referred to as NAFI.

B-2 TYPE OF CONTRACT: It is anticipated that this solicitation is to be awarded as a Firm-Fixed Price type contract with a Base Year of One (1) year with Four (4) One Year option periods.

B-3 SUPPLIES AND/OR SERVICES PRICE/COST SCHEDULE: Offeror is to fill in the proposed pricing table below.

B-4 AWARD: Upon award of contract, Sections K, L, and M of the solicitation, and the Contractor’s technical proposal, including any revisions will be incorporated by reference subject to Clause 16, Order of Precedence.

Base Period CLINs DESCRIPTION QTY U/I PRICE TOTAL

Marketing and administrative services 1 LT

0002 Summer Reading Program Supplies 1 LT

Cloud-based Reading Program Management System. 1 LT

0004 Shipping and Handling 1 LT

Option Period 1

1002 Summer Reading Program Supplies 1 LT

1004 Shipping and Handling 1 LT

Option Period 2

2002 Summer Reading Program Supplies 1 LT

2004 Shipping and Handling 1 LT

Option Period 3

3002 Summer Reading Program Supplies 1 LT

3004 Shipping and Handling 1 LT

Option Period 4

4002 Summer Reading Program Supplies 1 LT

4004 Shipping and Handling 1 LT

Base Year & All Option Years Total Estimated Price $ ______________

(END OF SECTION B)

PART I, SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PERFORMANCE WORK STATEMENT

C-1. INTRODUCTION. This solicitation is to provide marketing and administrative support, activity guidance, reading incentives, program supplies, Summer Reading Program information website, and a cloud-based reading program management system for the Department of Defense (DOD) Summer Reading Program. The Navy MWR Library Program has been the executor of the Office of the Undersecretary of Defense (OUSD) funded DoD Summer Reading Program since 2010. The Summer Reading Program is designed to promote literacy at any age and a lifelong love of reading. Each Summer Reading Program features an engaging theme with coordinated marketing, graphics, decorative and program supplies, and reading incentives shared by nearly 200 DoD Morale, Welfare and Recreation (MWR) Libraries and recreation centers at installations around the world, reaching over 65,000 readers. Installations hold local Summer Reading Programs for six or more weeks between May and September annually.

C-2. MAIN TASK ORDER OBJECTIVES.

C-2.1. MARKETING SERVICES

C-2.1.1. Develop an engaging reading program theme that could attract readers of all ages.

C-2.1.2. Provide promotional items with theme image(s) and/or logo, including, but not limited to:

a. Posters

b. Bookmarks on card stock

c. 2.5 mil 15”x19” plastic bag made from recycled plastic with 3” gusset handle

d. Stickers

e. No. 2 grade pencils

C-2.1.3. Reading Program themed banner for display on the exterior of facilities.

C-2.1.4. Develop program mascot matching the graphics of the Reading Program children’s book illustrator.

C-2.1.5. Staff t-shirt with “Ask me about Summer Reading” clearly visible and themed graphic.

C-2.1.6. Digital graphics (in jpg and eps for editing) produced for Reading

Program theme, licensed for installations to use in producing their own local Reading Program marketing materials. Artwork shall be licensed for perpetual use by Installation. Graphics will be distributed through CD or allow installation staff to download graphics through the DoD Summer Reading Program website.

Library/recreation centers may include their own paid-sponsor or partner logos in the local marketing and program materials created by the installation staff.

Graphics include:

a. Digital banner for display on social media sites and cloud-based reading program management system Minimum of 4: one for Pre-Reader, Child, Young Adult, and Adult)

b. “Clip art” graphics (Minimum of 44: 10 per Pre-Reader, Child, Young Adult, and Adult; 4 military without service branch logos)

c. Posters (Minimum of 5: one for Military, Pre-Reader, Child, Young Adult, and Adult) digital on CD and printed 22”x34” and 11”x17” option for installations to include in supply order

d. 10 graphics for reading achievement levels in the cloud-based reading program management system Minimum 40: 10 per Pre-Reader, Child, Young Adult, and Adult)

C-2.1.7. Marketing Plan, due by March 1 for each option period (30 days after award for the base period) to Contracting Officer’s Representative (COR).

Including at a minimum:

a. Advertisements in Military Times online publications (min 2 per publication) and Star and Stripes website (www.stripes.com) from June - August

b. Print advertisements in Military Times publications (min 2 per publication) & Star and Stripes (min. 6) from June – August

c. Advertisement graphic to post on social media and military websites for the overall Program theme, general information on participation, and imaging for service branches.

d. Planned updates for the DoD Summer Reading Program information website (see section C 2.2.3) to be completed by April 1.Social media plan for libraries/recreation centers posting on social media sites at the local installation level. Include 6 Facebook postings with graphic and sample text for libraries to post to local installation Facebook pages.

e. Search engine optimization strategy, including Google and Bing, to enhance user awareness of and access to the DoD Summer Reading Program website.

C-2.2. ADMINISTRATIVE SERVICES

C-2.2.1. Resource Guide (shipped in January)

a. Guidance for managing a program (publicity/promotion, registration, structuring the program, outreach)

b. Activities/events plans (minimum 10 plans per age group) for

i) Pre-readers: Story Time plans including decorations, music, activities, and reproducible templates

ii) Children: Decorations/displays, programs, contests, games, reproducible handouts, and crafts

iii) Young adults: Book discussions, programs, decoration/displays, contests, games, and crafts

iv) Adults: Book discussions, programs, decoration/displays, games, and

Maker/DIY projects

c. Military section with additional marketing, activities, bibliography, and planning guidance specific to the military community developed in consultation with Contracting Officer’s Representative http://www.stripes.com/

d. Bibliography of recommended books and videos for each age group (pre-reader, child, young adult, adult)

e. Reproducible reading log(s) that counts time intervals not book titles

f. Reproducible program completion certificate

g. Installations may choose between a printed Guide with Graphics disc (see C

2.1.7) included or pdf format Guide included on the Graphics disc

C-2.2.2. Annual Report in digital (pdf) and print formats

a. Highlighting the purpose and growth of the DoD Summer Reading Program since its conception (minimum 2 pages)

b. Sections for Navy, Marines, Air Force, and Army with images and anecdotes from each service branches’ libraries (minimum 4 pages per section)

c. Statistical data for current Program

d. Page with previous years’ themes and next year’s theme

e. Printed and mailed to each service branch Library Program Office address (up to

200 printed Annual Reports in color)

C-2.2.3. Contractor will provide and maintain throughout performance period a DoD Summer Reading Program information website, updated annually, for the current year’s theme and graphics and includes:

a Information for readers on how readers can find a local program (list of links to installation reading program management system websites), the purpose of summer reading, past program Annual Reports (in pdf format) and the current year’s theme.

b Information for installation staff on the current year’s children’s books illustrator(s) profile(s) and graphics if being delivered through the website instead of or in addition to the Graphics CD (see C 2.1.6), bibliography of recommended books for current year’s theme, current social media plan, and next year’s program theme. The website does not contain personally identifiable information or require a login.

C-2.2.4. Theme mascot based on one of the children’s book illustrator graphics for the Reading Program

C-2.2.5. Customer service

a. Designate one customer service representative designated as the point of contact for marketing and program administrative support.

b. Available by phone or email Monday – Friday 8:00 a.m. to 5:00 p.m. ET

c. Customer service will respond to email and voicemail inquiries within two business days

d. Customer service will provide a shipment tracking list for the Resource Guide, supplies/incentives, and Annual Report shipments

e. Shipments will include APO and FPO addresses for installations worldwide

C-2.2.6. Samples of print program marketing and supplies shall be provided for review each option period 10 business days prior to the April meeting of the Joint

Library Services Forum. Samples for the base year should be provided with the proposal.

C-2.2.7. Program supplies (C-2.3) will be sent to libraries no later than 15 March.

Broken or missing items will be replaced at the vendor’s expense

C-2.2.8. Installations may separately purchase additional program supplies for their own program use by contacting the Customer Service Representative or using the contractor’s online store if available. Installations are responsible for invoices if purchasing additional items.

C-2.3. Program Supplies: The installations may select from options. The contractor will provide a digital catalog with images of supplies and spreadsheet order form. The Contracting Officer’s Representative will set installation budgets, electronically distribute the catalog and order form, compile orders, and submit as a single order.

Supplies will be sent directly to installation points of contact. The catalog will be provided with sufficient time for installations to have three weeks to review the catalog and order supplies to be shipped in March.

C-2.3.1. Reading incentives (Shipped by 15 March)

a. Follow program theme

b. Minimum incentive options: 6 for Pre-reader, 8 for children, 8 for Young adults, 5 adults

i) Pre-reader prizes will be rated as child-safe for 3 years and younger

ii) Short sleeve t-shirts with theme image in 4 gender neutral options:

Pre-reader (toddler sizes 2 – 6), child (child small-large), young adult (adult size small-large), adult (adult size small-3XL)

iii) Metal challenge coin with theme mascot (see C 2.2.4)

iv) Print books for Pre-readers to 12th grade (no objectionable content for juveniles such as sex, drugs, suicide, graphic violence, profuse profanity, or anti-military sentiment). Contractor will provide Contracting Officer’s Representative with a print or digital sample prior to selecting the book to be in the catalog order.

v) One style of plush toy matching mascot (see C 2.2.4)

vi) No incentive will have a value greater than $20

vii) Preference for some prizes to be better quality, more durable, particularly for young adults and adults, such as:

1) Canvas bag with theme image

2) Blanket with theme image

3) Towel with theme image

4) Bluetooth speaker

5) Metal travel tumbler with theme image

6) Mobile device rechargeable battery

7) Mobile device charging cable compatible with multiple devices

C-2.3.2. Themed décor for the Summer Reading Program and associated events held during the Program such as

a. Window cling

b. Garland

c. Center piece

d. Backdrop

e. Printed posters

C-2.3.3. Program and activity supplies

a. Craft and/or STEM (science, technology, engineering, mathematics) kits coordinated with theme (minimum 4 options)

b. Printed timed reading log with stickers

c. Photo booth props following the Summer Reading Program theme

C-2.4. CLOUD-BASED READING PROGRAM MANAGEMENT SYSTEM

C-2.4.1. The contractor will provide each installation Reading Program with a customizable cloud-based reading program management system website with URL including the installation or library name as designated by the COR and no nonsensical characters or numbers URL shortening or redirecting services will be used in order to ensure the site is accessible on military networks.

C-2.4.2. Readers can self-register and staff can register users. User records include only:

a. First and last name

b. Account creator email

c. Affiliated branch of service (Air Force, Navy, Marine, Army)

d. Reading and activity logs

e. Library/recreation center facility name if a website is shared by multiple facilities under one installation

C-2.4.3. Reading log counts minutes, not books C-2.4.4. User account access privileges

a. Admin account: full access & ability to make changes to programs and accounts

b. Staff account: Can register, edit, log time, delete, and award prizes to user accounts

c. User account creator: Can register self & family members, log time in associated accounts, view prizes earned, edit user’s account

d. Teacher account creator: Can register self & class members, log time in associated accounts, view prizes earned, edit user’s account

e. Reader: (associated with an account creator or teacher account) Can log reading time or activities completed and edit reader’s account

C-2.4.5. Installation Program Administrators website setup is expected to be simple and user-friendly; it does not require html or other programming knowledge

C-2.4.6. Readers will have the option of writing a book review when logging reading time

C-2.4.7. Accounts can be individual, family with attached family members, or class with students and time logged can be added to all accounts at once

C-2.4.8. Libraries can bulk delete all user accounts associated with a reading program

C-2.4.9. Mobile application for reader Summer Reading Program self-registration and logging reading time

C-2.4.10. Readers and staff can log minutes for a date without adding other book information

C-2.4.11. Libraries can disable logging reading when there is not an ongoing program

C-2.4.12. Readers can be transferred between installation websites C-2.4.13. Readers can pre-register before a program beginning in May C-2.4.14. The system will include a “Prize Drawing” function that installations may use to manage random drawings determined by installation-selected criteria such as minimum number of minutes read

C-2.4.15. System allows staff to manage incentives earned and awarded to individual readers and notifies users when logged into their reader account of a prize earned

C-2.4.16. After logging in, readers will see a dashboard displaying how many reading intervals they have completed and how many remain to reach the program goal, events (if the installation has populated events in the system), and a help page with website customer service support contact information. Reader inquiries sent through this support service will go to the email addresses designated by the installation and to the contractor’s customer service representative.

C-2.4.17. Libraries/recreation centers can customize program dates, reading prize levels, what prize is earned for each prize level, registration form custom questions in addition to the information in C.2.4.2, e-mail messages sent to users for registration, landing page text and images, and program titles. The Reading Program will not be live for reader registration until the installation system administrator sets the Program status tool within the setup parameters as being ready for registration.

C-2.4.18. Reports (individual level and cumulative for program) for registration, logging, and prizes earned can be downloaded directly from website by an installation’s system administrator

C-2.4.19. Live-data roll-up report of all installation programs’ cumulative readers and time logged within selected dates broken out by military service branch and installation for online viewing and downloading by the Contracting Officer’s Representative

C-2.4.20. Libraries/recreation centers may advertise their events within their website C-2.4.21. Libraries/recreation centers may include a sponsor or partner logo on the landing page by either contacting the customer service representative to load the logo or including a tool in the system setup that allows library/recreation center system administrator to upload the logo(s)

C-2.4.22. System includes reader communications (including email message after registration, in-site notice for prizes earned, and advertising events, with ability to opt out of e-mail communications)

C-2.4.23. Contractor will load every installation website with pre-made template matching Reading Program theme and graphics for each age group (pre-reader, child, young adult, and adult) by March 1

C-2.4.24. Contractor will provide the installation system administrator with login credentials by March 1. The COR will provide a list of administrators to the contractor with the supply order and notify the contractor when administrators points of contact (POC) list changes. The COR will be provided with a system administrator account for each installation websites.

C-2.4.25. Contractor will provide a support website for installation system administrators to search for documentation on how to use system features and customize the installation website

C-2.4.26. Contractor will review each installation’s website by no later than April 15 and check that updates have been made to: program dates, designated installation email address for reader help inquiries, and program status indicates it is live for registration. Contractor will check that each installation reading program parameters continue to include all ages of readers, count minutes for the reading log, Contractor will provide the COR with a spreadsheet list indicating their findings for each website.

C-2.4.27. Available for use throughout contract performance period C-2.4.28. Contractor will supply system security documentation if requested. The cloud-based reading program management system data and data transmission will be encrypted and backed up daily. System upgrades and maintenance will be done on weekends to ensure minimal impact to installation Reading Programs and the COR will be notified one week prior to a planned downtime.

C-2.4.29. Comply with the Children’s Online Privacy Protection Act and European Union General Data Protection Regulation

C-2.4.30. Customer Support

a. Two custom live-training sessions for administrators and two for installation staff system users will be held virtually and recorded for access by installation staff and program administrators

b. A single point of contact is assigned as the Customer Service Representative

c. Installation POC may request technical assistance either by placing a help desk ticket request through the contractor’s support website or by email. COR will be copied on e-mail communications and notified of help desk tickets.

d. Customer service representative is available by email or phone for COR technical support inquiries.

e. Customer service representative will respond within 2 business days by email or phone

C-3. APPLICABLE DOCUMENTS AND REFERENCES – NOT USED

C-4. TASK REQUIREMENTS: Contractor shall track by service and individual installations, and make available Excel spreadsheet format reports that can be run on demand.

C-5. DELIVERABLES AND ACCEPTANCE: The following shall be provided for government review and acceptance. (All dates for base period shall be within 30 days after award).

C-5.1. Supplies C-5.1.1. Reading Supplies and Incentives – Shipped No later than (NLT) 15 March C-5.1.2. Resource Guides - NLT 27 February

C-5.2. Marketing plan – NLT 1 March C-5.3. Design of print ads – 60 days after request from COR.

C-5.4. Weekly delivery of statistics to the government Navy General Library POC identified in H.1 C-5.5. Cloud-based reading program management system – Program template loaded to each installation website NLT 1 March

C-6. QUALITY CONTROL AND CONFLICTS OF INTEREST – Quality control for shipping/order accuracy and the website security and availability (e.g.: intrusion report, accounts compromised report, downtime report, shipping tracking, task completion report.)

C-7. PERFORMANCE CRITERIA

Operational Hours. The normal duty schedule is between the hours of 0800 - 1700. The duty schedule is subject to change based on government requirements.

C-7.1. Federal Holidays - The U.S. Government recognizes the following Legal

Holidays established by Federal Statute:

• New Year’s Day – January 1

• Martin Luther King Jr. Day – Third Monday in January

• President’s Day – Third Monday in February

• Memorial Day – Last Monday in May

• Independence Day – July 4

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veteran’s Day – November 11

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – December 25

C-7.2. When one of the above designated legal holidays falls on a Sunday, the following

Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. The list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination or Collective Bargaining Agreement regarding applicable paid holidays.

C-7.3. In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by a Presidential Proclamation

C-7.4. It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance or entitlement of compensation except as set forth within the task order. In the event the contractor’s personnel work during a holiday or other day observed by the Government employees (see above holiday listing), the contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed by the Government, either as a direct or indirect cost, other than their normal compensation for the time worked.

C-7.5. When the Department of Defense grants excused absence to its employees, the contractor agrees to continue sufficient personnel to perform critical tasks already in operation or scheduled, and the contractor shall be guided by the instructions issued by the Contracting Officer or the Contracting Officer’s Representative

(COR).

C-7.6. If Government personnel are furloughed, the contractor shall contact the

Contracting Officer or the COR to receive direction. It is the Government’s decision as to whether contract support will be affected as a result of Government shutdown and/or furloughed Government employees.

C-7.7. Nothing in this section abrogates the rights and responsibilities of the parties relating to any “stop work” clause or provision included in other sections of the contract.

C-7.8. Overtime is not authorized under this contract.

C-8. GOVERNMENT/NAFI FURNISHED EQUIPMENT – NOT USED

C-9. EDUCATION AND EXPERIENCE – NOT USED

C-10. KEY PERSONNEL – NOT USED

C-11. SECURITY. The contractor and its deliverables shall comply with all applicable

Department of Defense (DoD) security regulations and procedures during the performance of this contract. The contractor shall not disclose and must safeguard sensitive information, computer systems and data, privacy act data, and Government and contracted personnel work products that are obtained or generated in the performance of this contract.

C-11.1. The contractor is responsible for safeguarding information of a sensitive nature.

Failure to safeguard any privileged information which may involve the contractor or the contractor's personnel or to which they may have access may subject the contractor and/or the contractor's employees to criminal liability under Title 18, section 793 and 7908 of the United States Code.

C-11.2. Clearances. All contractor employees supporting this project require a minimum of a National Agency Check and Inquiries (NACI) clearance.

C-12. CONFIDENTIALITY. This project and all materials provided to the Contractor by the Government and results, conclusions and recommendations obtained thereof shall be considered confidential in nature and treated with the same level of care that the Contractor treats its own confidential business information. The information shall not be disclosed, copied, modified, used (except in the completion of this project) or otherwise disseminated to any other person or entity at any time to include, but not limited to inclusion in any database external to the Government without the Government’s express consent.

C-13. INTELLECTUAL PROPERTY RIGHTS. No data provided to, or developed by, the contractor shall be used for any purpose other than this contract and subsequent task orders. All information (data files and hard copy) become the property of the government and the contractor shall return them to the designated program manager and or COR, at the completion of the task.

C-14. PRIVACY ACT. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. Any information reported, summarized, or otherwise considered procurement sensitive that comes about through the work performed will not be distributed or discussed outside the framework of the Data Layer Optimization Project. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the security requirements of the installation. The Government will retain rights to all intellectual property produced in the course of performing the tasks in this PWS.

(End of Section C)

PART I, SECTION D: PACKAGING AND MARKING- NOT APPLICABLE

(End of Section D)

PART I, SECTION E: INSPECTION AND ACCEPTANCE

E.1 SURVEILLANCE, INSPECTIONS, AND ACCEPTANCE

All solutions, products, manuals, reports and deliverables must be approved by Technical Representative as applicable, then delivered to the COR for final approval as necessary.

The contractor is responsible for the overall quality of contract performance and for the management of its own workforce. The COR may clarify contractor responsibilities within the requirements of the PWS. All work to be performed under this contract is subject to Government surveillance and inspection per NAFI Clause 10 & 39

(End of Section E)

PART I, SECTION F: DELIVERIES OR PERFORMANCE

F.1 Period of Performance

Date of contract award with a base year of one (1) year, and four (4) one (1) year option periods.

F.2 Deliverables – Each US Military Service can run on-demand reports on the platforms solution.

(End of Section F)

PART I, SECTION G: CONTRACT ADMINISTRATION DATA

G.1 Invoicing

NAF Clause #12 “Invoices.” An invoice is a written request for payment under the contract for supplies/equipment delivered or for services rendered. In order to be proper, an invoice must include (and in order to support the payment of interest penalties) the following:

a. Invoice Date;

b. Name of contractor;

c. Contract number (include order number, if any), contract description of supplies or services, quantity, contract unit of measure, unit price, and extended total;

d. Shipment number and date of shipment;

e. Name and address to which payment is to be sent (name must be the same as that in the contract or on a proper notice of assignment);

f. Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice; and

g. Any other information or documentation required by other provisions of the contract (such as evidence of shipment).

Invoices shall be prepared and submitted to the point of contact identified in the following section (G-2). Invoices shall be submitted by the Contractor on a monthly basis for the monthly service and will be paid in arrears. The NAFI will not make a payment for deliverables that have not been inspected and accepted by the Contracting Officer’s Representative.

G.2 Submit Invoices To:

The COR will be identified by separate letter at contract award. Invoices are forwarded to the contracting office and the COR for acceptance and approval. Invoices will be paid upon approval and acceptance by the Government COR.

G.3 Accounting Classification

ACCOUNTING AND APPROPRIATION DATA: NONAPPROPRIATED FUNDS

Company Code: 6520 Cost Center: 19487 GL Account: 783000

No appropriated funds of the United States will be obligated, due or payable to a contractor as a result of this solicitation and, if awarded, any resulting contract.

(End of Section G)

PART I, SECTION H: SPECIAL CONTRACT REQUIREMENTS

H-1. PRIVACY ACT NOTIFICATION (Jan 2008) The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

H-1.1. PRIVACY ACT (Apr 1984)

(a) The Contractor agrees to --

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies --

(i) The systems of records; and

(ii) The design, development, or operation work that the contractor is to perform;

(2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and

(3) Include this clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

(c)

(1) “Operation of a system of records,” as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

(2) “Record,” as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(3) “System of records on individuals,” as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

H.2. APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

(a) The following NAFI employee is appointed as the Contracting Officer’s Representative

(COR):

The COR will be identified by separate letter at contract award.

(b) The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or performance work statement, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the performance work statement in the contract.

(c) It is emphasized that only a Contracting officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the contracting officer in writing. No action shall be taken by the contractor under such direction unless the contracting officer has issued a contractual change or otherwise resolved the issue.

H-3. PROTECTION OF PERSONAL IDENTIFIABLE INFORMATION (PII).

The On-Line program offered must adhere to Department of Defense (DoD) mandates and best practices for securing and safeguarding Personally Identifiable Information (PII). PII policies are outlined in OMB-M-06-16 and are available from:

www.whitehouse.gov/omb/memoranda/fy2006/m06-16.pdf; OMB-M-06-19 is available from:

www.whitehouse.gov/omb/memoranda/fy2006/m06-19.pdf; and DOD instruction 8500.2. , which is available from: www.dtic.mil/whs/directives/corres/pdf850002p.pfd.

These mandates and best practices are included in the SECNAV Instruction 5211.5E or CNIC Instruction 5211.1 and are available from: http://doni.daps.dla.mil/Directives/ .../5211.5e, or review in the Department of the Navy Personally Identifiable Information (PII) training module at www.dcnc10.navy.mil/productsaspx.

The Online system is to include servers that must comply with DoDI 8500.2 which is available from: http://www.dtic.mil/whs/directives/corres/pdf/850002p.pdf .

With these responsibilities contractors should ensure that their employees:

Safeguard DON information to which their employees have access at all times. Obtain DON management's written approval prior to taking any DON sensitive information away from the office. The DON manager's approval must identify the business necessity for removing such information from the DON facility.

H-4. SECTION 508 COMPLIANCE. Section 508 is a part of the Rehabilitation Act of 1973 which requires that electronic and information technology (EIT) developed, procured, maintained, or used by the Federal government be accessible to people with disabilities. On August 7, 1998, the President signed into law the Workforce Investment Act of 1998, which includes the Rehabilitation Act Amendments of 1998. Section 508 was originally added to the Rehabilitation Act in 1986; the 1998 amendments significantly expand and strengthen the technology access requirements in Section 508.

Section 508 requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they shall ensure that the electronic and information technology allows Federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

Offerors are required to self-certify that their products or services are in compliance with Section 508 technical standards. Therefore, the offeror is required to submit with its offer a designated area on its website that outlines the Voluntary Product Accessibility Template (VPAT) or equivalent qualification, which ultimately becomes the Government Product Accessibility Template (GPAT). The purpose of the VPAT is to assist Federal contracting officials and other buyers in making preliminary assessments regarding the availability of commercial EIT products and services with features that support accessibility.

The offeror must comply with all required Federal or agency standards as specified in the scope of Work for each Task Order. Section 508, the Federal Information Technology Accessibility Initiative (36 CFR 1194), is incorporated into and made a part of this solicitation. Compliance with the applicable Section 508 standards is a material requirement of this solicitation.

All EIT deliverables resulting from task orders placed against this solicitation, inclusive of electronic documents, must meet all minimum accessibility requirements as well as Section 508 technical standards at a minimum. The offeror must reference the Section 508 technical standards below as a resource for meeting compliance of deliverables:

1194.21 Software applications and operating systems

1194.22 Web-based Intranet and Internet Information and Applications

1194.23 Telecommunications Products

1194.24 Video and multimedia products

1194.25 Self-contained, closed products

1194.26 Desktop and portable computers

1194.31 Functional Performance Criteria

1194.41 Information, Documentation and Support

World Wide Web Consortium (W3C) www.w3c.org

(End of Section H)

PART II –SECTION I CONTRACT CLAUSES

I.1 NONAPPROPRIATED FUND CONTRACT CLAUSES

TABLE OF CONTENTS

CLAUSES MADE INAPPLICABLE BY THE TYPE OF ORDER OR CONTRACT ARE

SELF-DELETING.

1. DEFINITIONS

2. ADVERTISEMENTS

3. ASSIGNMENT

4. COMMERCIAL WARRANTY

5. DISCOUNTS FOR PROMPT PAYMENT

6. DISPUTES

7. EXAMINATION OF RECORDS

8. GRATUITIES

9. HOLD AND SAVE HARMLESS

10. INSPECTION

11. INSURANCE

12. INVOICES

13. LAW GOVERNING CONTRACTS

14. LEGAL STATUS

15. MODIFICATIONS

16. ORDER OF PRECEDENCE

17. PAYMENTS

18. PROOF OF SHIPMENT

19. TAXES

20. TERMINATION FOR CONVENIENCE

21. TERMINATION FOR DEFAULT

22. VARIATION IN QUANTITY

23. PROTESTS

(Incorporated by Reference)

24. COVENANT AGAINST CONTINGENT FEES

25. WALSH-HEALEY PUBLIC CONTRACTS ACT

26. EQUAL OPPORTUNITY

27. AFFIRMATIVE ACTION – VETERANS

28. AFFIRMATIVE ACTION – HANDICAPPED WORKERS

29. EMPLOYMENT REPORTS – VETERAN

30. RESTRICTIONSON CERTAIN FOREIGN PURCHASES

31. EXTRAS

32. CHANGES - FIXED PRICE

33. CONTRACTOR INSPECTOR REQUIREMENTS

34. RESPONSIBILITY FOR SUPPLIES

35. CLEARANCE AND DOCUMENT – SHIPMENTS

36. CONVICT LABOR

37. CONTRACT WORK HOURS & SAFETY STANDARDS ACT

38. SERVICE CONTRACT ACT OF 1965 (AS AMENDED)

39. INSPECTION OF SERVICES – FIXED PRICE

PART II, SECTION I – NON APPROPRIATED FUND CLAUSES continue

1. Definitions. As used throughout this contract, the following terms and abbreviations have the meaning set forth below:

a. The term “Contract” means this agreement or order and any modifications hereto.

b. The abbreviation “NAFI” means Nonappropriated Fund Instrumentality of the United

States Government.

c. The term “Contracting Officer” means the person executing or responsible for administering this contract on behalf of the NAFI which is a party hereto, or his successor or successors.

d. The term “Contractor” means the party responsible for providing supplies/equipment and/or services at a certain price or rate to the NAFI under this contract.

e. The term “Contracting Officer’s Representative” (COR) means a person appointed by the contracting officer to monitor performance and act as a liaison between the contractor and the contracting officer.

2. Advertisements. The contractor agrees that none of its, nor its agent’s, advertisements to include publications, merchandise, promotions, coupons, sweepstakes, contests, sales brochures, etc., shall state, infer, or imply that the contractor’s products or services are approved, promoted, or endorsed by the NAFI. Any advertisement, including cents off coupons, which refers to a NAFI, will contain a statement that the advertisement is neither paid for nor sponsored, in whole or in part, by that particular activity.

3. Assignment. A contractor may not assign their rights or delegate their obligations under this contract without prior written consent of the contracting officer.

4. Commercial Warranty. The contractor agrees that the supplies/equipment or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies/equipment or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the NAFI by any other clause of this contract. The printed terms and conditions of such warranty will be provided to the NAFI with the delivery of any supplies/equipment or services covered.

5. Discounts for Prompt Payment. In connection with any prompt payment discount offered, time will be computed from the date of the contractor’s invoice. Payment is deemed to have been made as of the date on the payment check or date on which electronic funds transfer is made.

6. Disputes. Except as otherwise provided in this contract, any dispute or claim concerning this contract, which is not disposed of by agreement, shall be decided by the contracting officer, who shall state their decision in writing, and mail or otherwise furnish a copy of it to the contractor.

Within 90 days from date of receipt of such copy, the contractor may appeal by mailing or otherwise furnishing to the contracting officer a written appeal addressed to the Immediate Superior In Command (ISIC) of the Command one level above the contracting officer's Command. The decision of this authority shall be final and conclusive. If no such appeal is filed, the decision of the contracting officer shall be final and conclusive. The contractor shall be afforded an opportunity to be heard and to offer evidence in support of any appeal under this clause. Pending final decision on such a dispute, the contractor shall proceed diligently with the performance of the contract and according to the decision of the contracting officer, unless directed to do otherwise by the contracting officer.

7. Examination of Records

a. The clause is applicable if the amount of this contract exceeds $10,000 and the contract was entered into by means of negotiation. The contractor agrees that the contracting officer or their duly authorized representative shall have the right to examine and audit the books and records of the contractor directly pertaining to the contract during the period of the contract and up to 3 years after contract expiration date and final payment.

b. The contractor agrees to include the clause in paragraph 7a above in all subcontracts there-under which exceeds $10,000.

8. Gratuities

a. The NAFI may, by written notice to the contractor, terminate the right of the contractor to proceed under this contract if it is found, after notice and hearing by the Contracting Officer that gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the contractor, or any agent or representative of the contractor, to any officer or employee of the government or the NAFI with a view toward securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such contract. The Contracting Officer must coordinate with and receive approval from N94 on all matters arising under this section.

b. In the event this contract is terminated as provided in paragraph 8a above, the NAFI shall be entitled (1) to pursue the same remedies against the contractor as it would pursue in the event of a breach of contract by the contractor, and (2) as a penalty in addition to any other damages to which it may be entitled by law, to exemplary damages in an amount (as determined by the Contracting Officer, which shall not be less than three nor more than ten times the cost incurred by the contractor in providing any such gratuities to any such officer or employee.

c. The rights and remedies of the NAFI provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

9. Hold and Save Harmless. The contractor shall indemnify, save harmless, and defend the NAFI, its outlets, and customers from any liability, claimed or established, for violation or infringement of any patent, copyright, or trademark right asserted by any third party with respect to goods hereby ordered or any part thereof. Contractor further agrees to hold the NAFI harmless from all claims or judgments for damages resulting from the use of products listed in this contract, except for such claims or damages caused by or resulting from negligence of NAFI customers, employees, agents, or representatives. Also, the contractor shall at all times hold and save harmless the NAFI, its agents, representatives, and employees from any and all suits and expenses which arise out of acts or omissions of the contractor, its agents, representatives, or employees.

10. Inspection. Unless otherwise provided herein, inspection shall be made after receipt of the supplies/equipment by the ordering activity or after completion of services by the contractor.

Inspection and acceptance shall not be conclusive, with respect to latent defects or fraud, or with respect to the NAFI’s rights under the proof of shipment provisions contained herein. In case any supplies/equipment or services are defective in material or workmanship, or are otherwise not in conformity with the requirements of this contract, the NAFI shall have the right to reject such supplies or services, or to require replacement or correction. Rejected supplies/equipment shall be removed by and at the expense of the contractor promptly after notice. If required by the NAFI, the contractor, after notice of defect or non-conformance, shall, in a timely manner, correct or replace the defective or non-conforming supplies/equipment or services, or any part thereof.