19Q0033RFQ_LETTER_FUEL.docx

HDQMWR-19-Q-0033

Commander Naval Installations Command Acquisitions Branch N945 5720 Integrity Drive, Building 457 Millington TN 38055

HDQMWR-19-Q-0033

Subject: REQUEST FOR QUOTATION (RFQ) HDQMWR-19-Q-0033

Dear Prospective Offeror:

This request for quote is to provide pickup and delivery of cylinder fuel for Naval Submarine Base in Gorton, Connecticut. Please provide a quotation based on your GSA contract via GSA eBuy or Open Market via email to the undersigned in accordance with the attached enclosures. If the items are not available on your GSA contract, please quote Open Market.

Requests for clarifications and the submission of questions in reference to this request for quote are due no later than 5:00 PM CST on Thursday, 21 February 2019. The quotation due date is no later than 5:00 PM CST on Thursday, 28 February 2019. Requests for clarifications and/or questions and quotations must be emailed to janice.kelly@navy.mil. Please advise as soon as possible if you will not be able to submit a quote.

This request for quote is to provide a description for the below listed items:

Respectfully, Janice L. Kelly, Contracting Officer

Enclosures: (1) Line Item and Package Information Page (Page 2)

(2) Quotation Response & Award Information (Pages 3-4)

(4) Past Performance Questionnaire (Pages 4-6)

Quotation Response and Award

a. Quote a firm fixed price for each line item listed on page 2.

b. provide the company DUNS number if the contractor is registered in System Award Management (SAM).

c. Payment Methods: Electronic funds transfer payments are available for processing invoices for this contract in accordance with the prompt payment act via the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association or via credit card procedures with Single Use Account (SUA). Single-Use Account (SUA) is an electronic payment tool that eliminates the need for a physical credit card. SUA provides a single electronic card for each payment. A 16-digit virtual account is provided for each payment and the credit limit is set for the specific payment amount. Electronic funds transfer ACH payments will be processed on a Net 30 day basis or less if a payment discounted is offered, e.g. 2% 10 days. SUA payments will be processed in 10 days or less. Prospective contractors shall include their desired payment method in their proposal/quote.

d. Evaluation and Award Factors: The contract resulting from this request for quotation will be awarded to the responsible offeror whose offer conforms to the request, and is the most advantageous to the NAFI, price and non-cost factors considered (best value) presenting the best overall value to the NAFI. The following non-cost factors along with price, listed in descending order of importance will be used to evaluate offers:

· Factor No. 1 – Technical Technical capability will be evaluated based on the items offered meeting the same specifications as the items listed on page 2.

· Sub Factor (a) Approach and Methodology for meeting the requirements of the items listed on page 2.

· Factor No. 2 – Past Performance Evaluation of Past Performance will be accomplished by evaluating the Past Performance Questionnaires (PPQ) submitted by the references that were provided by the offeror(s), and the Offeror’s work experience. NAFI will evaluate the information from the questionnaires as well as information obtained from other sources.

e. In order to be considered for award, offerors must provide the following:

· Line item page with a firm fixed price for each line item listed.

· A specification sheet for any “equal to” items offered

· Proposed delivery date ARO

f. The source selected may not be the lowest price, but will be the most advantageous to the NAFI, price and other non-cost factors considered, presenting the best overall value to the NAFI. This will be determined by comparing differences in the value of non-cost features with differences in cost to the NAFI.

g. The NAFI may decide not to evaluate the technical proposal of an offeror, whose proposed cost is higher than the realistic cost of another offer rated acceptable or higher and the Contracting Officer determines that any possible technical superiority of the offeror’s technical submission would not warrant the cost premium of the offeror’s proposal and that, therefore, the offeror’s quotation could not be the best value.

h. A written notice of award or acceptance of an offer e-mailed or otherwise furnished to the successful offeror shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the NAFI may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Past Performance Questionnaire

Contract Performance Customer Questionnaire

1. Please complete this questionnaire. Handwritten responses are sufficient. If you need more space than that provided, please attach additional pages or write on the back. Responses will be treated as source selection sensitive information and will be sent directly to the Contract Specialist. This information is not to be released to the offeror. Completed questionnaires may be emailed to:

Commander Navy Installation Command Attn: Janice Kelly, Contracting Officer 5720 Integrity Drive, BLDG 457 Millington, TN 38055 Phone: (901) 874-6640 | Email: janice.kelly@navy.mil

2. Please complete:

Company/Contractor Requesting Reference

Agency/Company Name Providing Reference

Company/Contractor Name

Agency/Company Name

Point of Contact Name

Point of Contact Name

Phone #

POC E-mail / Phone #

E-mail address

Period of Performance

Fax Number

Supply/Service Provided

PAST PERFORMANCE RATING GUIDELINES

Summarize Contractor Performance in each of the rating areas. Assign each area a rating of Unsatisfactory, Poor, Fair, Good, or Excellent. Use the following instructions as guidance in making these evaluations. Note: There is no corresponding guidance for “Customer Satisfaction”. Please use the comments area on the preceding form to justify the rating given “Customer Satisfaction” N/A APPLICABLE -Unable to provide a score. Performance in this area not applicable to effort assessed.

Ratings Quality of Services -Compliance w/contract requirements -Technical excellence -Within budget -Relationship of negotiated costs to actual Quality of Delivery Methods -Supplies received in same condition as sent.

-Current, accurate, complete billings -Cost effective Timeliness of Delivery -Met interim milestones -Reliable -Delivery Schedule achieved Overall Customer Satisfaction -Effective Mgmt -Businesslike correspondence -Responsive to contract reqmnts -Prompt notification of problems -Reasonable/cooperative -Flexible -Pro-active

are comprising the achievement of contract reqmnts

require major agency resources to ensure achievement of contract reqmnts

achievement of contract reqmnts

do not impact achievement of contract reqmnts

PAST PERFORMANCE QUESTIONNAIRE

7. Period of Performance:

8. Overall Contract Value: $

9. Title of Contract:

10. Description of Contract Service:

11. Complexity of Work: Difficult: __________ Routine: ____________

a. Quality of Services

b. Quality of Delivery Methods

c. Timeliness of Delivery

d. Overall Customer Satisfaction

15. Would you select this company/contractor again? Please explain. (Attach additional sheet if necessary.)

16. Name & Date:

17. Title:

NOTE: Please use adjectival ratings from attached sheet.

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