17-R-0022_Amend_-_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0001 2017 Jun 16

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDER NAVY INSTALLATIONS COMMAND

FACILITIES AND ACQUISITIONS BRANCH N944

5720 INTEGRITY DRIVE, LASSEN BUILDING 457

MILLINGTON, TN 38055-6500

POC: John Wolfslau COMM: 901/874-6902 FAX: 901/874-2073 EMAIL: john.wolfslau@navy.mil

SAME AS BLOCK 6

8. NAME AND ADDRESS OF CONTRACTOR No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

HDQMWR-17-R-0022

X 9B. DATED (SEE ITEM 11)

9MAY2017

10A. MODIFICATION OF CONTRACT/ORDER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning ONE (1) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer Submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OFOFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (if required) NO APPROPRIATED FUNDS OF THE UNITED STATES SHALL BECOME DUE OR PAID A CONTRACTOR BY REASON OF THIS DELIVERY ORDER.

NONAPPROPRIATED FUNDS

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment to Solicitation HDQMWR-17-R-0002 is being issued to provide answers to the questions received.

Questions and Responses – are hereby included into the solicitation.

A) The Due Date for receipt of proposals is extended to July 6, 2017. The same location and same time

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

HDQMWR-17-R-0022 - Amendment 0001

B) This amendment provides the Answers to Questions submitted towards the solicitation HDQMWR-17-R-0022

1) How many total participants have an account balance, including active and terminated.

CNIC Response: Approximately 5,500

2) Does the plan currently offer loans? If so, please provide the total number of loans outstanding as well as the total number of loans issued in 2016.

CNIC Response: No. The current plan does not offer loans, but would be interested to gather information to possibly offer to our participant’s in the future.

3) Please indicate the current process for submitting loan payments. Is it done through a payroll file or directly with a participant bank account (ACH)?

CNIC Response: None offered.

4) Are there any main campuses with a large concentration of employees? If so, where are they?

CNIC Response: The CNIC Organization is comprised of eight (8) Regional Locations and Headquarters (HQ). Our HQ has two locations (Washington DC and Millington, TN) and each regional location may comprise of 5 – 15 individual locations. All the facilities are located on Naval Bases.

5) How is your current provider communicating with various non-centralized employees? What improvements would you like to see on that?

CNIC Response: We currently issue both electronic and paper communication to all of our employees/eligible participant’s

6) Please provide information on the fixed fund in the plan today. What is the current crediting rate?

CNIC Response: It is a stable value pooled fund.

7) What are the expense ratios? Are there any termination provisions or liquidity restrictions (i.e. MVA, 12 month put, etc.)?

CNIC Response: Stable Return Fund requires a 12-month notice from plan sponsors for withdrawal of the plan's assets from the Fund.

8) What is the preferred date for transfer of assets? What is the preferred date for contract start date?

9) Can you please provide a projected timeline with the target dates for the evaluation of the proposal and finalists presentations?

10) What is the anticipated plan implementation date if the plan were to transition to a new provider?

CNIC Response: It is preferred that performance begin on 1JAN2018, with full transfer in APR or MAY of 2018. (Ans. item 10) The answer totally depends on the proposal received, but CNIC is targeting mid calendar year 2018.

11) Do any of the funds in the lineup currently produce revenue share? Is this revenue share retained by the recordkeeper, or returned to the participants or plan?

CNIC Response: Yes, and returned to the Participants

12) Please provide a list of any ancillary fees that are currently being charged to the plan and or its participants. i.e.

QDRO’s, financial advice, etc.

CNIC Response: QDRO issues are court mandated and the customer’s responsibility.

13) Does the plan currently have managed account programs? If so, please provide the total assets in the program today.

CNIC Response: No

14) Does the plan currently utilize a self-directed brokerage option? If so, please provide the company being used as well as the total assets in the program today

15) Please clarify the DODI Portability of Benefits program and how it works? How do eligible participants currently submit their contribution?

CNIC Response: Within the Federal Government each agency maintains their individual Retirement System; Defined Benefit and Defined Contribution Programs. In accordance with Department of Defense regulations, an employee of one agency, if they meet all the criteria, may elect to continue participation in a prior Federal Government agency retirement system, while actively employed by another Federal Government agency. This is considered a Portability Election and occurs only once in a Federal Government employee’s career. Contributions are received either by check or EFT from the employing federal agency by their Payroll department; deductions will follow all normal Plan requirements. These funds will not be on the standard upload/transfer process for our active employees since our Personnel System will note these participant’s as Separated. This may require a manual upload and may occur on multiple occurrences since each federal agency may have a different pay period cycle.

16) How many former employees participate in the DODI Portability of Benefits program?

CNIC Response: Approx. 50 employees

17) Are the four evaluation criteria weighted equally? If not, please provide the weighting.

CNIC Response: The solicitation in Sections L and Section M contain the evaluation criteria and the weighing of each factor and SubFactor.

18) Beyond the listed evaluation criteria, what are the key factors the CNIC is looking for when selecting a new provider?

CNIC Response: The solicitation in Sections L and Section M contain the evaluation criteria and the weighing of each factor and SubFactor.

19) Regarding installment distributions for terminated accounts over $1,000, would the Plan consider current DOL best practices described in the de minimis safe harbor guidelines?

CNIC Response: CNIC would accept information in relation to DOL best practices described in the de minimis safe harbor guidelines for installment distributions for terminated accounts over $1,000 for consideration in future Plan.

20) Please verify the due date for submission, is it July 1 or July 3rd?

CNIC Response: The proposal due date has been extended to 6 July 2017

21) Are participant contributions remitted in percentage or flat dollar or both?

CNIC Response: Percentage

22) Who is your payroll contractor?

CNIC Response: ADP

23) How many participants today are utilizing the DODI Portability of Benefits program?

CNIC Response: Approx. 50

24) Regarding the DODI Portability program, are contributions from these participants centralized through the Command’s payroll then submitted to the recordkeeper or is it separate payroll and data feeds from the other agencies?

CNIC Response: Contributions for participants under Portability are received via check or EFT from other agency payroll department. These funds are then manually uploaded to the record-keeper directly.

25) Please provide clarification if the Command is utilizing an Individual Plan Document or Volume Submitter for their Plan?

CNIC Response: Individual Plan Document

26) If unable to provide the current investment menu and asset breakdown, can you provide the percentage of total assets allocated to the stable value/fixed account investment option?

CNIC Response: 13%

27) How many employees will be eligible for the plan?

CNIC Response: Per the RFP as of 4/1/17 there are 7,369 employees eligible

28) Does the 100 page limitation include the referenced attachments or strictly the Q & A from the Technical Proposal?

CNIC Response: The technical proposal shall not exceed 100 pages (excluding past performance, resumes, PMP, QCP, and price proposal). Unnecessarily elaborate proposals beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror's lack of cost consciousness.

29) Are loans allowed on the plan? If so can you provide the number of loans and the balance in loans that are outstanding?

CNIC Response: No, currently Loans are not allowed under the plan

30) Please clarify what is meant by fixed firm price? Should price be stated as a flat dollar, per head dollar or basis points?

CNIC Response: Basis points

31) Confirm that RFP Attachment 1, Contract Performance Customer Questionnaire page 47 is a required form for our Client References to complete?

CNIC Response: The attached performance questionnaire is the correct form to be supplied to the firm’s references.

32) Can more description be provided regarding the requirement that “Each proposal part shall begin with an executive summary.” Found on page 38 L-6 i.?

CNIC Response: The executive summary should be a comprehensive statement of the overall proposal.

33) Can you please provide details about your stable value product (general account, separate account, pooled fund, etc.) and product information?

CNIC Response: It is a stable value pooled fund.

34) Are there any contract restrictions if the sponsor were to terminate their current contracts?

CNIC Response: No, not if the contract is terminated on its termination date

35) Is there any contingent deferred sales charge (CDSC)? If so what percentage and dollar amount (or schedule)?

36) Are there any restrictions on the transition of the Stable Value/Fixed Account assets:

CNIC Response:

• CDSC – percentage (%) and/or dollars ($)

• Spread payout option – termination payments over a period of time (example, 5 payments over 5 years)?

• Market Value Adjustment contractual formula or market value payout? If so, what is the current market value adjustment percentage (%) and/or dollars ($)?

• 12-month Put or other delay of distribution of book value of participant assets?

• Stable Return Fund requires a 12-month notice from plan sponsors for withdrawal of the plan's assets from the Fund.

37) Please provide the current net crediting rate of the stable value fund.

CNIC Response: AA

38) Is there a Self-Directed Brokerage account today? If so, what are the assets currently and provide all associated fees?

39) Is there a managed account program offered today? If so, how many participants are participating in the program and what is the total amount of assets invested in the program? If not, are you open to considering managed accounts?

CNIC Response: Not at this time

40) How many former CNIC participants that are reemployed by another federal agency are continuing their participation in CNIC 401k plan?

41) What is the current manual process for the recordkeeper to receive the service/payroll data transmitted from the new employer (not coming from CNIC systems)?

CNIC Response: Service Data is originally established with the CNIC when first eligible/enrolled. After the Portability election, we indicate to the recordkeeper which employees will remain active participant's since the last action transmitted to the recordkeeper from the CNIC personnel system is a separation action. Payroll data is received from the current federal agency employer either by check or EFT to CNIC. Also, Payroll reports are received either by mail or email. Required data is keyed on a template provided by the recordkeeper, and transmitted separately since each federal agency may be on a different pay cycle.

42) Do all CNIC employees have employer email addresses?

CNIC Response: No, not all employees have employer email addresses.

43) What is the expected number of days of on-site education/meetings you foresee needing annually and what are the locations?

CNIC Response: HQ onsite meeting with Program Administrator at least quarterly. Request for vendor to be onsite during Open Enrollment Season for other employer benefits will be upon request of the Regional HR Manager.

44) How many group and one-on-one employee meetings were conducted in 2016?

CNIC Response: None.

45) What is your employee turnover percentage? How many new hires/year?

CNIC Response: That cannot be predicted, but it is sporadic)

46) What specific tasks, in relation to the Department of Defense Issuances/Instructions (DODI) guidelines, is your current recordkeeper presently completing?

CNIC Response: The record keeper is not responsible to complete any task related to DODI guidelines.

However, the CNIC NAF 401(k) Savings Plan is required to administer it's program to meet certain DODI guidelines, such as Portability of Retirement Benefits, and the record keeper will need to ensure accommodate for specific needs; i.e. allow active participation for participant's no longer employed with CNIC.

47) Can you please provide the number of active participants that are utilizing the DODI Portability of Benefits program to continue participating in the plan?

48) For Participants that are utilizing the DODI Portability of Benefits program, how do they currently submit contributions and data to the current provider?

CNIC Response: Service Data is originally established with CNIC when first eligible/enrolled. After the Portability election, we indicate to the recordkeeper which employees will remain active participant's since the last action transmitted to the recordkeeper from the CNIC personnel system is a separation action. Payroll data is received from the current federal agency employer either by check or EFT to CNIC. Also, Payroll reports are received either by mail or email. Required data is keyed on a template provided by the recordkeeper, and transmitted separately since each federal agency may be on a different pay cycle.

49) Would CNIC be willing to use electronic delivery to participants for the mailings outlined in the RFP?

CNIC Response: This could be a possibly, depending on the type of mailing.

50) Please provide the number and locations of the sites that CNIC would require group and one-on-one meetings.

CNIC Response: Currently, onsite group and one-on-one meetings are organized based on individual request by regional directors/HR manager.

51) How many local representatives currently service the plan?

CNIC Response: None currently.

52) Are there any transfer restrictions and/or charges (deferred sales charges, market value adjustments) that will apply upon termination of the current provider's contract? If so, please describe.

CNIC Response: Stable Return Fund requires a 12-month notice from plan sponsors for withdrawal of the plan's assets from the Fund, but that's it.

53) Is there a preference for the type of fixed account to be used by the plan (i.e., separate account, GICs, insurance company general account or another type of arrangement)?

CNIC Response: CNIC will evaluate all options, but currently use a Stable Return Pooled Fund primarily comprised of investment contracts issued by financial companies including Guaranteed Investment Contracts (GICs), Separate Account GICs, and Security Backed Investment Contracts, and it has served us well.

54) Please confirm the CNIC’s 401(k) is administered under the laws of the State of Tennessee?

CNIC Response: As a Federal entity, the United States Navy CNIC/NAFI 401(k) contract is administered by Federal Laws of the United States of America. The current 401(k) contract Plan Document is administered under the laws of the state of North Carolina.

(End of Amendment 0001)