McConnellAFB-HDEC0820R0002-Amendment0001.pdf

HQCMCH02550913

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

McConnell AFB Commissary, Kansas: Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations

Amendment 0001: Questions and Answ ers

POC: Raelynn Richardson, 804-734-8000 ext 48826, Email: raelynn.richardson@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0820R0002

X 9B. DATED (SEE ITEM 11)

21-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2020

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0820R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC0820R0002 for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations at McConnell AFB Commissary, located in Wichita, Kansas is hereby amended as follows:

1. The original closing date of May 26, 2020, no later than 3:00 p.m. has been changed to June 4, 2020, no later than 3:00 p.m. (EST).

2. Questions and answers from prospective bidders are provided at Enclosure (1).

3. Correct verbiage for FAR 52.215-4509 PROPOSAL SUBMISSION (FORMAT AND CONTENT)

(APR 2004) to reflect 24 single sided or 12 double-sided pages.

4. No further questions pertaining to Solicitation HDEC0820R0002 for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations at McConnell AFB Commissary will be entertained.

Enclosure 1

Questions and Answers Solicitation HDEC0820R0002

1. Is there a current contract in place for these services? If so could you please provide the contract number so that we may start a FOIA request?

Answer: HDEC0815C0017 FOIA requests are to be emailed to foia@deca.mil.

2. Page 70 of the solicitation states:

(c) VOLUME II (original and 4 copies with computer disk of the Direct Labor Summary): TECHNICAL CAPABILITY AND PERSONNEL PROPOSAL, TYPICAL DAILY WORK SCHEDULE and DIRECT

LABOR SUMMARY

(1) Using the format at Attachment 4, provide the information requested including the question first, followed by your response. Responses may be narrative, charts, diagrams or other visuals that clearly and accurately represent the response. The length of response to each individual question is not limited, however you must provide responses to all questions. This volume is limited to 12 single-sided or 24 double-sided pages not including the "Typical Daily Work Schedule" and "Direct Labor Summary" forms.

Pages in this volume shall be numbered sequentially beginning with page one (1).

Question: Is this the highlighted section intended to be 24 single sided or 12 double sided pages?

Answer: Volume II can be submitted as a 24 single-sided or 12 double-sided which does not include the Typical Daily Work Schedule and Direct Labor Summary forms.

3. In the PWS, on C1-2, Contractor Work Schedule, Contractors are allotted 4 hours to clean the meat room (4p - 8p) on Sunday. However, the allotment is 7 hours (7p- 2a) to clean the meat room the rest of the week.

Question: Is there a reason for this?

Answer: The schedule complies with direction from Store Management.

4. What is the average width of the aisles for the McConnell AFB Commissary sales floor?

Answer: The average width of the aisle is 9.5 square feet to 10 square feet.

5. Exhibit 2.2 list of government furnished equipment that will be shared equipment (C2-4). This includes 2 forklifts (Four-wheelers).

Question: Will the contractor have sole responsibility for the certification process of contractor employees in the use of this equipment or will DeCA provide said certification?

Answer: In accordance with paragraph 1.3.1.2. Training – The contractor shall provide training to personnel who operate Government-Furnished vehicles or material handling equipment (MHE). The contractor shall ensure that his/her personnel, who operate power industrial trucks, are trained, qualified, and certified IAW Occupational Safety and Health Administration (OSHA) requirements.

6. Is phone and high speed internet already in service for contractor use?

Answer: In accordance with paragraph 2.2.1.5. Telephone: The Government will provide access to local telephone service. The local service is limited to use for official business only. Subject to availability and installation approval, the Contractor may, at his/her own expense, have a telephone installed for non-local calls or an internet connection installed for internet access. The contractor shall bear all costs associated with an additional telephone line for non-local calls or the internet connection for internet access.

7. C4-11, Restroom Cleaning, Maintenance and Resupply, it states that the contractor is responsible for replacing burnt out light bulbs.

Question: Will the contractor be required to supply these light bulbs or will the government provide them as needed?

Answer: The government will provide the light bulbs; however, in accordance with paragraph 4.6.2.1.1., the contractor is responsible for replacing burnt out light bulbs.

8. Is there a union in place for the current workforce?

Answer: No, there is no union for the current workforce.

9. Is this a Woman Owned Small Business set aside?

Answer: Yes, this is set aside for Woman-Owned Small Business concern.

10. Current Due date for proposals is 3pm on May26th. With a holiday on May 25th Contractors will currently have to ship by May 21st to ensure on-time Delivery.

Questions:

a) Does DeCA anticipate a response to answers will be provided prior to Thursday May 21st.

b) Does DeCA anticipate an extension on the due date?

Answer: Answers may be posted to FBO website on May 21, 2020. The closing date will be extended to June 4, 2020 by 3:00 p.m. (EST).

11. For Shipping via Fed Ex:

a) what phone number should be listed as a point of contact?

b) Considering Covid and work at home initiatives - Will anyone be present to accept the packages?

c) Is this the correct address for shipping the proposal?

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

d) Are there any other special shipping instructions?

Answer: a) Phone number is 804-734-8000 ext 48826

b) Yes, there will be someone here to accept the packages.

c) DEFENSE COMMISSARY AGENCY

ATTN: RAELYNN RICHARDSON, CONTRACT SPECIALIST (CCQT)

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

d) No, there are no other shipping instructions.

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

52.215-4509 PROPOSAL SUBMISSION (FORMAT AND CONTENT) (APR 2004)

(a) GENERAL:

(1) Proposals that comply with the requirements in this solicitation will be evaluated in accordance with Section M.

Proposals that fail to comply with content or format requirements may be rejected without further evaluation.

(2) Submit proposals in three (3) distinctly severable parts consisting of the volumes listed in paragraphs (b), (c) and (d) of this provision. To ensure consideration of all required information by the various evaluators, you may have to present the same information, in the same or different format, in more than one volume. Ensure information and statements on similar topics (e.g., number of work hours and productivity rates) are consistent throughout the proposal.

(3) Page limits apply to volumes and sections as indicated below. Beginning with the first page, only the number of pages up to the specified limit will be considered. Tabs and dividers will not be considered in the page count. Pages in excess of the number specified for the volume will not be considered.

(4) Utilization of FedBizOpps and/or compact disk (CD) provides the required forms and formats for submitting proposals in response to this solicitation. Some forms have protected formats and cells, however the necessary inputs are "unprotected" and may be changed as needed to adequately reflect your proposal. Formulas are included where appropriate to automatically generate various computations. The offeror is ultimately responsible for the accuracy of all calculations. The Cost Breakout and Direct Labor Summary must be submitted in hard copy as well as on a CD in Microsoft Excel 2010. If there are mathematical calculation differences between the hard copy and computer disk, the hard copy shall take precedence. The remaining submission requirements are needed in hard copy only. The following items have been provided in the electronic formats indicated:

(i) Microsoft Excel 2010 Cost Breakout Typical Daily Work Schedule (1st Tab) Direct Labor Summary (2nd Tab)

(ii) Microsoft Word 2010

Technical Capability and Personnel Proposal Past Performance Data Form Sample Customer Notification Letter

(b) VOLUME I (original and 2 copies with computer disk of cost breakout): SOLICITATION SECTIONS A, B

AND K, AND COST BREAKOUT.

(1) SECTION A, Standard Form 33 (Solicitation, Offer and Award) completed and signed by an authorized representative on behalf of the offeror;

(2) SECTION B, (Supplies or Services and Prices/Costs) with pricing for each line item/unit of issue as shown;

(3) SECTION K, (Representations, Certifications, and other statements of offerors) completed by the offeror;

(4) COST BREAKOUT:

Using the cost format at Attachment 4, provide details of your proposed costs. The format provides detail for the base period of work effort. If you have changes in costs for any of the option periods, provide additional submissions of the cost format for each option period in which changes occur. The annual totals generated by using the prescribed format shall be consistent with Schedule B of this solicitation.

The cost breakout format has built in Service Contract Act Wage Determination rates and applicable calculations.

The total cost is automatically generated. The computer-generated spreadsheets shall be submitted on CD. Files shall be named as follows:

McConnell AFB – Base Period McConnell AFB1 – First Option Period McConnell AFB2 – Second Option Period McConnell AFB3 – Third Option Period McConnell AFB4 – Fourth Option Period

(c) VOLUME II (original and 4 copies with computer disk of the Direct Labor Summary): TECHNICAL CAPABILITY AND PERSONNEL PROPOSAL, TYPICAL DAILY WORK SCHEDULE and DIRECT LABOR

SUMMARY

(1) Using the format at Attachment 4, provide the information requested including the question first, followed by your response. Responses may be narrative, charts, diagrams or other visuals that clearly and accurately represent the response. The length of response to each individual question is not limited, however you must provide responses to all questions. This volume is limited to 24 single-sided or 12 double-sided pages not including the "Typical Daily Work Schedule" and "Direct Labor Summary" forms. Pages in this volume shall be numbered sequentially beginning with page one (1).

(2) TYPICAL DAILY WORK SCHEDULE. Complete the "Typical Daily Work Schedule" form at Attachment 5.

When completing the form, enter all the data requested, ensuring your data entries agree with the information provided in other parts of your proposal and computations are correct.

(3) DIRECT LABOR SUMMARY. Complete the "Direct Labor Summary" form at Attachment 5. When completing the form, enter all of the data requested, ensuring your data entries agree with the information provided in other parts of your proposal and computations are correct. Submit data in both hard copy and disk format with the file name DLS.

(d) VOLUME III (original and 2 copies): PAST PERFORMANCE INFORMATION

(1) REFERENCE REQUIREMENTS: Provide a reference for each contract completed during the past three (3) years and each contract currently in process using the form provided at Attachment 6. References may include contracts entered into with the Federal Government, agencies of state and local governments, and commercial customers.

(2) CUSTOMER NOTIFICATION: Offerors shall send each non-federal government customer a letter (See sample at Attachment 6) authorizing the customer to provide past performance information to the government. A copy of each customer notification letter shall be provided with the past performance information. (Note: If you have more than one contract with the same customer, you only need to send that customer one notification letter.)

(3) NEWLY FORMED ENTITIES/NAME CHANGES: Offerors that are newly formed entities without prior contracts should list contracts as required above for all key personnel. Companies that have changed names are not considered "newly formed entities" and shall submit past performance information under any prior company names.

(4) JOINT VENTURES: Joint ventures shall submit past performance information from all companies forming the joint venture and indicate the estimated percentage of contribution being made by each company.

(5) PAGE LIMITATIONS AND NUMBERING:

(i) Reference information is limited to 1 single-sided page per reference using the required form.

(ii) Copies of customer notification letters are limited to 1 single-sided page per customer.

(iii) The offeror shall sequentially number the pages of this volume beginning with page one (1).

(End of Summary of Changes)