Carlisle_Barracks_HDEC08_19_R_0016_Amendment_0001.pdf

HQCNE900660161

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Carlisle Barracks Commissary POC: Doloris D. Patterson - Contract Specialist Email: doloris.patterson@deca.mil Phone: 804-734-8000 ext 48391

Kristine N. Poltrick - Contracting Officer kristine.poltrick@deca.mil 804-734-8000 ext 86057

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0819R0016

X 9B. DATED (SEE ITEM 11)

24-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2020

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0819R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

The following items are applicable to this modification:

Solicitation Number HDEC08-19-R-0016 for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations at the Carlisle Barracks Commissary, located at Carlisle Barracks, Pennsylvania, is amended as follows:

1. Responses to questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Attendees at the site visit/pre-proposal conference conducted on March 16, 2020 at the Carlisle Barracks Commissary are provided at Enclosure 2.

3. The proposal receipt date remains unchanged.

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC08-19-R-0016 for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations at the Carlisle Barracks Commissary, located at Carlisle Barracks, Pennsylvania.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1:

QUESTION 1:

Under the current contract what are the minimum manning requirements?

ANSWER 1:

As this is a performance-based contract, this requirement is structured around the results to be achieved as opposed to the manner by which the work is to be performed. As stated in PWS paragraph 1.1.1. Contractor Responsibilities, the Contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials and other items and services as necessary to perform services in accordance with this requirement. It is up to the Contractor to determine the aforementioned information.

QUESTION 2:

Is this opportunity an “SDVOSB” set-aside?

ANSWER 2:

Yes, this requirement is a 100% Small Business Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

QUESTION 3:

What are the minimum and maximum hours required per week, per person?

ANSWER 3:

As this is a performance-based contract, this requirement is structured around the results to be achieved as opposed to the manner by which the work is to be performed. As stated in PWS paragraph 1.1.1. Contractor Responsibilities, the Contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials and other items and services as necessary to perform services in accordance with this requirement. It is up to the Contractor to determine the aforementioned information.

QUESTION 4:

Are flexible hours or overtime allowed to gain efficiency or sustain surges when needed?

ANSWER 4:

PWS paragraph 1.2.1 states the store operational hours/contractor working schedule. Required work schedules are provided for Day Stocking, Day Custodial, and RSHA. Windows of opportunities are provided for Meat Custodial, Night Stocking, and Night Custodial. Contracting will not pay for overtime hours unless it has been authorized by the Contracting Officer on a case by case basis.

QUESTION 5:

Is the incumbent company re-bidding on this opportunity?

ANSWER 5:

This information is not releasable.

QUESTION 6:

Will the government allow “left seat/right seat” or turnover with the outgoing company?

ANSWER 6:

Please see FAR Clause 52.222-17, Non-displacement of Qualified Workers, and FAR Clause 52.237-4500, Observation Period.

QUESTION 7:

Is the prospective company expected to maintain Material Handling Equipment, or be responsible for break-fix?

ANSWER 7:

Please see PWS paragraph 2.3.1.1., Government-Furnished Equipment (GFE) and 2.3.1.1., New/Additional/Replacement Equipment, in addition to Section C-3, Contractor-Furnished Equipment and Supplies.

QUESTION 8:

Gaining efficiency and reducing cost is important in providing affordable service and saving US tax-payers money. Will cutting down the number of staff be looked upon favorably if more can be done with less?

ANSWER 8:

As this is a performance-based contract, this requirement is structured around the results to be achieved as opposed to the manner by which the work is to be performed. As stated in PWS paragraph 1.1.1. Contractor Responsibilities, the Contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials and other items and services as necessary to perform services in accordance with this requirement. It is up to the Contractor to determine the aforementioned information.

QUESTION 9:

It is stated that the contract is a “negotiated firm-fixed-price” contract. How long is the negotiating period going to be and what is the format of negotiation (email, in-person, teleconference, some other arrangement?)

ANSWER 9:

The negotiation period can vary. Negotiations are conducted in writing.

QUESTION 10:

What happens after the end of the 1st Base Year period?

ANSWER 10:

If the Government determines to continue the requirement, the Government will issue written notification/notices to contractors to exercise the first option year and a proposal will be requested. Option years are exercised one year at a time.

QUESTION 11:

How many people are currently performing the custodial and stocking tasks?

ANSWER 11:

This information needs to be requested via the Freedom of Information Act (FOIA). Please see page 2 of the solicitation.

QUESTION 12:

What List of operating supplies might be required? Reference 3.3

ANSWER 12:

As this is a performance-based contract, this requirement is structured around the results to be achieved as opposed to the manner by which the work is to be performed. As stated in PWS paragraph 1.1.1. Contractor Responsibilities, the Contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials and other items and services as necessary to perform services in accordance with this requirement. It is up to the Contractor to determine the aforementioned information.

Attachment 3, Cost Breakout, for each contract service area, has some suggested equipment listed.

QUESTION 13:

Are we required to purchase cleaning supplies i.e. Mops, rags, brooms, wax, cleaning, sanitizing degreasing agents?

ANSWER 13:

As this is a performance-based contract, this requirement is structured around the results to be achieved as opposed to the manner by which the work is to be performed. As stated in PWS paragraph 1.1.1. Contractor Responsibilities, the Contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials and other items and services as necessary to perform services in accordance with this requirement. It is up to the Contractor to determine the aforementioned information.

QUESTION 14:

Are we responsible for the cost of maintaining or repairing equipment provided by the government? Reference C3.3 D.

ANSWER 14:

Please see PWS paragraph 2.3.1.1., Government-Furnished Equipment (GFE) and 2.3.1.1., New/Additional/Replacement Equipment, in addition to Section C-3, Contractor-Furnished Equipment and Supplies.

QUESTION 15:

Are we responsible for the purchase of propane for the equipment?

ANSWER 15:

PWS paragraph 3.1 states except for those items or supplies specifically stated as Government-furnished in SECTION C-2, the Contractor shall furnish everything required to perform the work described in this contract.

QUESTION 16:

As with Tabs and Dividers, can you please confirm a Volume cover page, Table of Contents, List of Figures, and Compliance / Cross-Reference Matrix (i.e. pages i – iv), are not considered in the page count?

ANSWER 16:

Please see FAR clause 52.215-4509, Proposal Submission (Format and Content), instructions.

QUESTION 17:

Will DeCA please consider and accept digital proposals?

ANSWER 17:

No.

QUESTION 18:

May offerors modify Attachment 6, ensuring the required information is provided in a similar format while adhering to the 1-page limit per reference?

ANSWER 18:

Attachment 6, must include all required information or it may constitute dismissal of consideration.

QUESTION 19:

For the evaluator’s ease of reference, in addition to the individual 1-page references, may offerors include a table (non-page counter) that consolidates the contract numbers and POC details of all recent and current contracts?

ANSWER 19:

Contractors may provide additional information. However, FAR clause 52.215-1, Instructions to Offerors – Competitive Acquisition and FAR clause 52.215-4509, Proposal Submission (Format and Content), must be followed or it may constitute dismissal of consideration.

ENCLOSURE 2:

The attendees at the site visit/pre-proposal conference conducted at the Carlisle Barracks Commissary, located at Carlisle Barracks, Pennsylvania on March 16, 2020 at 10:00 a.m. (local time) are as follows:

NAME ORGANIZATION/TITLE PHONE NUMBER

Kristine N. Poltrick

Contracting Officer, DeCA 804-734-8000 ext. 86057

Doloris D. Patterson

Contract Specialist, DeCA 804-734-8000 ext.48931

Joshua Whitaker

Carlisle Barracks Commissary, Assistant Commissary Officer

717-961-5730 ext. 2999

Angel Michaud

LCJV 504-952-1841

Fred Williams

DPS 660-619-7924

Karen Fetchkan

W Harris 917-341-8405