Amendment_0001_for_March_ARB_HDEC0818R0031.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

March ARB Commissary POC: Michael S. Mayfield, Jr., Contract Specialist Phone: 804-734-8000, x48506 Email: michael.mayfield@deca.mil

POC: Kathy L. Haw thorne, Contracting Officer Phone: 804-734-8000, x48031 Email: kathy.haw thorne@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Dec-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0818R0031

X 9B. DATED (SEE ITEM 11)

01-Nov-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Dec-2018

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0818R0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation Number HDEC0818R0031 for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations at the March ARB Commissary, located at March ARB, California, is amended as follows:

1. Responses to questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Attendees at the site visit/pre-proposal conference conducted on November 28, 2018 at the March ARB Commissary are provided at Enclosure 2.

3. The proposal receipt date is extended to January 4, 2019, at 3:00 p.m. (EST).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC0818R0031 for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations at the March ARB Commissary, located at March ARB, California.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1:

Question #1: Please provide the list of attendees for the site visit held on Nov. 28th, 2018.

Response #1: The list of attendees is provided at Enclosure 2 within Amendment 0001.

Question #2: Will the proposal due date be extended past the December 19th date to accommodate the Q&A?

Response #2: No.

Question #3: Please provide the incumbent contract number, along with the total contract dollar amount?

Response #3: For historical pricing information, please be advised of the following:

FOIA INFORMATION:

Please submit your request via Freedom of Information Act (FOIA). The Defense Commissary Agency (DeCA) has established its FOIA Requester Service Center to ensure that requesters in need of assistance have a point of contact to receive status updates, as well as to answer questions and assist with any other information about their requests.

Contact information for the DeCA FOIA Requester Service Center is as follows:

FOIA Requester Service Center Phone: (804) 734-8000, extension 4-8116 Fax: (804) 734-8259 Address: 1300 E Avenue, Fort Lee, VA 23801-1800 Email: foia@deca.mil

However, prior to submitting a request for Agency records:

Please visit the FOIA Electronic Reading Room to see if the document you are seeking is publicly available. If not, please review the FAQs before submitting a request.

Question #4: Who is the incumbent from the current contract?

Response #4: Please be advised of the following:

FOIA INFORMATION:

Please submit your request via Freedom of Information Act (FOIA). The Defense Commissary Agency (DeCA) has established its FOIA Requester Service Center to ensure that requesters in need of assistance have a point of contact to receive status updates, as well as to answer questions and assist with any other information about their requests.

Contact information for the DeCA FOIA Requester Service Center is as follows:

FOIA Requester Service Center Phone: (804) 734-8000, extension 4-8116 Fax: (804) 734-8259 Address: 1300 E Avenue, Fort Lee, VA 23801-1800 Email: foia@deca.mil

However, prior to submitting a request for Agency records:

Please visit the FOIA Electronic Reading Room to see if the document you are seeking is publicly available. If not, please review the FAQs before submitting a request.

Question#5: Volume 1, “Cost Breakout,” requires the offeror to submit cost details as calculated by Attachment 3 spreadsheets, which outputs hourly and annual totals. The solicitation requires that, “The annual totals generated by using the prescribed format shall be consistent with Schedule B of this solicitation.” Section B’s Sub-CLIN’s have units of measure of “Case,” “Hours,” and “Months.” Is the Offeror to assume an appropriate distribution such that simply the totals match, or am I just missing where the calculation is to be done, or included with the offer. The “Case” CLIN’s have a high quantity multiplier, along with greater potential variance. Please clarify.

Response #5: The case price for shelf stocking operations that should be reflected on the Schedule B is the case price that is reflected on the cost breakout at “CASE PRICE” on the “DOLLARS TOTAL” portion of the cost breakout spreadsheet. Do not provide the annual price, only the case price on the Schedule B. Please ensure that the case price does not exceed five digits following the decimal point. For the RSHA and custodial operations, the cost breakout will reflect the monthly price at “MO. PRICE” on the “DOLLARS TOTAL” portion of the cost breakout spreadsheet. The monthly price is what should be reflected on the Schedule B. Once the unit price is determined, the unit price should be multiplied by the quantity, in order to determine the total extended price.

Question #6: Has the scope/scale of the service requirements changed from or during the previous contract?

Response #6: No.

Question#7: PWS Exhibit 2-2, states (3) forklifts will be available for use; however, no forklifts were visible during the site visit. Can you confirm contractors will have access to these lifts?

Response #7: Yes, the resultant contractor will have access to the forklifts in accordance with the Attachment 1, PWS, Exhibit 2-2.

Question #8: PWS 1.3.3 – Dress Requirements – “The contractor shall select the appropriate PPE, train contractor employees on PPE equipment and shall ensure contractor personnel wear the PPE while exposed to the identified hazards.” Will the government provide any PPE for the contractor?

Response #8: No.

Question #9: 1.3.13 – Installation Access – Can you provide detail on the type of investigation (i.e. SF85 Public Trust, State Background check) required to complete contractor employee access?

Response #9: That is an installation responsibility, thus, our Contracting office does not have nor can we provide the detail on the type of investigation.

Question #10: Exhibit 2-2 – To what extent is this equipment shared? Meaning, should the Contractor anticipate any issues with the contractor getting timely access to the items listed on the shared GFE list?

Response #10: As reflected at PWS paragraph 2.3.1.1. Government-Furnished Equipment (GFE). The Government will provide shared equipment listed at EXHIBIT 2-2, for performance of services required under this contract. The Government will ensure all shared equipment is in good working order; and complies with all applicable OSHA, DeCA, and other nationally recognized consensus standards before the Contractor begins using shared equipment.

Therefore, the contractor should not anticipate any issues with the getting timely access to the items listed on the shared GFE list at Exhibit 2-2.

Question #11: Where is the lockable cage located?

Response #11: Within the commissary.

Question #12: How are manufacturer deliveries scheduled and communicated to the contractor? The PWS says that manufacturer vendors stock their items. Can you provide an estimated proportional split?

Response #12: As reflected at PWS para. 4.4.1. General. The Contractor shall operate the commissary RSHA during the times identified in 1.2.1. During these periods of RSHA operations, the Contractor shall handle deliveries of all items except “direct delivery” items that vendors offload. Also excluded are deliveries of fresh and smoked meats, fresh fruits and vegetables, refrigerated fluid milk and associated dairy products, and eggs, when such deliveries are direct from the manufacturer. The resultant contractor is responsible for stocking vendor merchandise during the day to preclude Not-In-Stock (NIS) and out of stock conditions. There is no estimated proportional split to provide, as the contractor is responsible for stocking FDS merchandise to the nearest full case each night in accordance with PWS paragraph 4.3.3.2.1. Shelf Locations and Item Allocations.

Question #13: Is there a record of the “Certified Actual Hours Required for Inventory” for this current contract, and if so, can you please provide those hours?

Response #13: In accordance with the solicitation, all items ending in “AC” are for Inventory Preparation, and a total of 100 hours annually are reflected to perform inventory.

Question#14: 4.6.1.5 – Are “Contracted Service Operations such as bakery, deli and so forth” included in this contract from a custodial perspective or are they excluded?

Response #14: Please refer to PWS paragraph 4.6.1. Exclusions.

Question#15: 52.237.-4500 – Observation Period – The Contractor may be provided an observation period of up to two (2) weeks prior to full take over of services to be performed under this contract. Is this considered a phase-in period and will the incumbent be assisting with the Contractor transition or take over?

Response #15: No, there is no phase-in period. As reflected at 52.237-4500 OBSERVATION PERIOD (APR 2004), the Contractor may be provided an observation period of up to two (2) weeks prior to full take over of services to be performed under this contract. The observation period shall be at no cost to the Government and solely at the option of the Contractor. A Contractor representative may observe the current work effort prior to full take over of the shelf stocking, receiving/storage/holding area (RSHA), and custodial operations. During such time, the Contractor is prohibited from interfacing with the current Contractor (if applicable), to include queries as to internal procedures. However, the Contractor may interface with the Government [e.g., Store Director or Quality Assurance Evaluator (QAE)] to determine general work effort required during contract performance.

Question #16: May we get a list of contractors who attended site visit.

Response #16: The list of attendees is provided at Enclosure 2 within Amendment 0001.

ENCLOSURE 2:

The attendees at the site visit/pre-proposal conference conducted at the March ARB Commissary, located at March ARB, California, on November 28, 2018 at 10:00 a.m. (local time) are as follows:

SUMMARY OF CHANGES

(End of Summary of Changes)

NAME ORGANIZATION/TITLE PHONE NUMBER

Raelynn Richardson (via telephone)

Contract Specialist, DeCA/LEAS

804-734-8000 ext.48826

Vicki Rice Consolidated Support Services 208-850-2913 Bill Jenkins Crescent Resources 504-259-2149

Eric Antigo Starlight Corporation 760-518-0064 Jason Banda Starlight Corporation 858-449-9489 Colleen Alarcon The Severson Group 619-992-9769 Harold LeBun RSC PSC ------ Patricia Jone PureService 951-312-6712 Andrew Wolthius BBH Consulting 801-920-4494 Cindy Dowd BBH Consulting 801-779-4405 Ray Lara Exclusive 951-315-8132 Wagner Walker Cuijan 360-621-9113 Ruth Blanco American Lady Vets 951-308-4484 Deshom Jameson Jameson Janitorial 951-349-3271 Ravi Pendvrjh Visionary Services, Inc. 999-621-9967 Arnold Teje ALV 661-992-0366