Amendment_0001_for_Camp_Lejeune_MCB_Commissary_HDEC0818R0004.pdf

HQCCA103190001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001 for HDEC0818R0004 for Shelf Stocking, Receiving/Storage/Holding Area, Custodial and Residual Grocery Operations at the Camp Lejeune MCB Commissary, Camp Lejeune MCB, North Carolina (located near Jacksonville, NC)

P.O.C.: Marianna Brow n, Contract Specialist PHONE: 804-734-8000, extension 48091 E-MAIL: marianna.brow n@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0818R0004

X 9B. DATED (SEE ITEM 11)

19-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Aug-2018

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0818R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation Number HDEC0818R0004 for Shelf Stocking, Receiving/Storage/Holding Area, Custodial and Residual Grocery Operations at the Camp Lejeune MCB Commissary, located near Jacksonville, NC, is amended as follows:

1. Responses to questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Attendees at the site visit/pre-proposal conference conducted on August 9, 2018 at the Camp Lejeune MCB Commissary are provided at Enclosure 2.

3. The proposal receipt date of August 31, 2018, at 3:00 p.m. (EST) remains unchanged.

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC0818R0004 dated 19 Jul 2018 for Shelf Stocking, Receiving/Storage/Holding Area, Custodial and Residual Grocery Operations at the Camp Lejeune MCB Commissary, Camp Lejeune MCB, North Carolina (located near Jacksonville, NC).

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1

Question #1:

Topic: Dismantling Displays, Ref: Statement of Work: 4.3.3.7. Can the Government provide the average total cases that are dismantled as a part of the 23 displays to be dismantled each month?

Response #1:

The Government will provide the display plan at the beginning of each display period and determine how displays will be dismantled for the estimated number of displays to dismantle per month of 23, or 276 per year, for all costs associated with dismantling of displays under the Residual Grocery function and at the end of the display period the contractor will dismantle the display. The number of cases to be dismantled is not captured in any of our workload data collected at store level as the number of cases remaining at the end of a display period varies based on sales.

Question #2:

Topic: Promotional Signs, Ref: Statement of Work: 4.3.3.21.1. Can the government provide the average number of signs that are missing or need to replaced out of the 300 to review each night?

Response #2:

All Grocery Department items displayed at off shelf display locations that identify item description and price are required to be checked at Off Shelf Display Locations prior to the end of each night stocking shift. The number of signs that are missing on a typical night has not been maintained; therefore, DeCA is unable to provide this data.

Question #3:

Topic: Temperature Checks, Ref: Statement of Work: 4.3.3.24. Can the government provide the total number of temperature displays to be checked three times during the operating day?

Response #3:

Temperature checks of refrigerated display cases and refrigerated back up/holding boxes are required three times during each commissary operating day and on any non-operating day when contractor personnel are scheduled to work in the commissary.

Question #4:

Topic: Additional Residual (RG) Hours, Ref: Direct Labor Summary. The Direct Labor Summary notes additional RG hours, if applicable to satisfy the RG requirements. Can the government provide more detail of what this entails and how to calculate this figure?

Response #4:

The additional hours are those hours proposed by the offeror required to cover the Residual Grocery (RG) tour of duty that were not proposed elsewhere in the Direct Labor Summary or additional hours the contractor determines are necessary to accomplish the proposed services.

Question #5:

It is noted in the PWS that Sunday stocking window is beginning one hour before store opening. Is this accurate?

Response #5:

The Commissary Operating Hours are subject to change.

Question #6:

It was witnessed during the site visit the contractor personnel were crushing meat boxes during day operating hours.

Is this a requirement even though the meat window is only at night time?

Response #6:

During day operations, the Contractor shall continually remove from throughout the commissary sales area all cardboard generated by sales activity and shall place the cardboard in the baler.

Question #7:

In the RG custodial area the cleaning of refrigerated cases is required. The cases have a lining inside them that is replaced during this process. Is this lining provided by the government or does the contractor supply this?

Response #7:

The interiors of refrigerated display cases are required to be cleaned and sanitized. The commissary has a lining in this area replaced by the Government as needed.

Question #8:

It appears there are multiple contractors at this facility. During the site visit only one contractor office/storage area was shown. Are there separate areas for the multiple contractors for both office and storage? 80sq ft of storage does not appear to be sufficient for equipment needed to perform this requirement.

Response #8:

The Government will provide 80 square feet in which the Contractor shall store equipment and operating supplies needed to perform work under the contract.

Question #9:

As it appears RG for sidewalk sales and tent sales are a fixed fee, what is the process if the cases listed are exceeded in the performance of these tasks? What are the time frames for each of these sales? (2 days, 3 days, etc.)

Response #9:

The cases stocked to Sidewalk Sales per month of 1,500 and the average cases stocked to Truckload Sales (semi-annually) of 10,200 are estimated numbers that can last 1-3 days.

Question #10:

In the PWS for RSHA requirement it is stated that the contractor stores approx. 4800 semi-perishable cases per month but only pulls approx. 300 cases. That difference seemingly appears to leave roughly 4,500 cases not handled by the contractor. Whose responsibility is it to pull those 4,500 cases? How is it determined what cases those are to be left out?

Response #10:

Relevant workload for the RSHA function was derived using actual workload effort, as recorded on the RSHA work sheets for contract performance.

Question #11:

In the DLS/PWS it is stated that the contractor will stock approx. 38 cases a day in day stocking. Is this number accurate? It seems very imbalanced in an 80,000 case per month store.

Response #11:

The items identified for day stocking in 4.3.1. are estimated and require that 95% stock availability be maintained during day stocking coverage contingent upon availability.

Question #12:

Display dismantling in RG has a set number per year. Is 10-12 displays per period accurate? IF it exceeds the number how is that managed?

Response #12:

The number of displays to dismantle is 23 per month, or 276 per year, which is an estimated number for all costs associated with dismantling of displays under the Residual Grocery function. The Government will provide the display plan at the beginning of each display period.

Question #13:

Can the government provide the font size for the technical?

Response #13:

The font size is typically 12 point; however, it should be no less than 11 point so the document is legible.

Question #14:

Can the government provide the seniority list of incumbent employees?

Response #14:

The certified service employee list will be provided to the resultant contractor in accordance with FAR 52.222-17 Nondisplacement of Qualified Workers.

Question #15:

Question: 1.3.13. Installation Access. The Contractor shall be responsible for obtaining installation access as required for all Contractor employees authorized to work at the site. The installation applicable to this requirement has implemented a specific installation access process, which requires the contractor to pay a fee for the company and an annual fee per employee, to pay for the background check/vetting process (See Exhibit 4-9). The contractor is responsible for the fees associated therewith. Contractor participation is mandatory. Any Government-furnished identification shall be returned to the Government when the Contractor employee no longer works for the Contractor at this installation. A copy of Exhibit 4-9 was not found in the Statement of Work. Can the government provide a copy and also what is the cost of annual fees for the background check/vetting process?

Response #15:

This requirement requires the contractor to pay a fee for the company and an annual fee per employee, to pay for the background check/vetting process. The contractor is responsible for the fees associated therewith. Refer to Exhibit

4-9 Installation Access Requirements which is included in the Performance Work Statement (PWS) on pages C4-36 through C4-42.

Question #16:

13.1-Question: Can the government clarify the size and scope of the snow removal requirement and equipment/ materials needed?

Response #16:

Removal of ice and snow build-up is required when unclean or unsafe emergency conditions are in commissary, outside areas, and other areas designated as emergency/entrance/exit, etc. Apply snow/ice removal materials commercially recognized as safe for local paved/concrete surfaces and harmless to grass and other vegetation, and do not allow snow banks to encroach onto other areas designated as emergency. Clean up unclean or unsafe conditions; block off unsafe areas; and post “wet floor” signs. An estimate of the number of square feet of 1,020 of outside area requiring snow and ice removal is included in EXHIBIT 4-6-4.

ENCLOSURE 2

The attendees at the site visit/pre-proposal conference conducted at the Camp Lejeune MCB Commissary, located at Camp Lejeune MCB, NC (located near Jacksonville, NC) on August 9, 2018, at 9:00 a.m. are as follows:

SUMMARY OF CHANGES

(End of Summary of Changes)

NAME ORGANIZATION/TITLE PHONE NUMBER

Marianna Brown Contract Specialist, DeCA/LEAS 804-734-8000 ext.48091

(via teleconference) Robert Robin Camp Lejeune MCB Store Director, DeCA East 910-451-5071 Kevin Thompson Camp Lejeune MCB Store Administrator, DeCA East 910-451-5071 Alyssa Melvin Camp Lejeune MCB Secretary, DeCA East 910-451-5071

Malcolm Deas AHNTECH, Inc. 910-650-7216 Bill Jenkins LaMain Industries, LLC 504-302-0950

James Priest JP Logistics & Consulting, LLC 804.536.5590

Vicki L. Rice CAM Services, Inc. 208-286-0635

Joe Bryant C&J Cleaning Company 910-612-7141