Amendment_0002_for_Forest_Glen_Commissary_-_HDEC08-16-R-0005.pdf

HQCNEF00420001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

Commissary: Forest Glen, MD

Point of contact: K.J. McIntosh, Contract Specialist

Phone: 804-734-8000, x86029 (off ice)

E-mail: kenneth.mcintosh@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jun-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC08-16-R-0005

X 9B. DATED (SEE ITEM 11)

10-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jun-2016

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC08-16-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC08-16-R-0005 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Forest Glen Commissary, located in Silver Spring, Maryland, is hereby amended as follows:

1. Revise verbiage for Price and Price Realism at Section M, FAR Clause 52.215-4508, Proposal Evaluation –

Commercial Firms (C3), Factor: Price, paragraph (2)(d)(3)(e) Price and Price Realism. The revision is highlighted in yellow.

2. Incorporate a revised Attachment 2, Performance Work Statement (PWS), dated June 14, 2016, which reflects revisions to paragraph 13. Outside Areas. The revisions are highlighted in yellow.

3. Incorporate a revised Attachment 6, Typical Daily Work Schedule (TDWS) & Direct Labor Summary

(DLS), to remove verbiage pursuant to Shelf Stock Replenishment (Orderwriting) and replace verbiage with

Displays (includes 100% of displays), under Shelf Stocking Direct Labor. All revisions are highlighted in yellow.

4. Questions of a technical and/or contractual nature are provided at Enclosure 1.

5. Attendees at the site visit/pre-proposal conference conducted on June 2, 2016, at the Forest Glen

Commissary are provided at Enclosure 2.

6. The date for receipt of initial proposals (sealed) remains unchanged (June 29, 2016, at 3:00 p.m. (EST)).

SUMMARY OF CHANGES

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

52.215-4508 PROPOSAL EVALUATION – COMMERCIAL FIRMS (C3) (APR 2001)

(a) GENERAL:

(1) The local provision at 52.215-4505, entitled "Evaluation of Offers," in Section M of the solicitation, establishes the procedures by which a comparison of prices will be made between the JWOD proposal and the proposal submitted by the otherwise successful commercial offeror.

(2) Using the tradeoff process, the responsible offeror whose offer conforms to the solicitation and provides the best value to the Government, considering the factors set forth below, will be selected as the otherwise "successful commercial offeror." The process permits tradeoffs among cost or price and non-cost factors and allows the

Government to accept other than the lowest priced commercial proposal or other than the highest technically rated commercial offeror.

(3) All commercial proposals submitted which comply with the solicitation requirements will be evaluated.

Proposals that fail to comply with content or format requirements specified in Section L of this solicitation may be rejected without further evaluation.

(b) OUTLINE OF EVALUATION FACTORS, SUBFACTORS, ELEMENTS, AND SUBELEMENTS:

FACTOR: PERFORMANCE CAPABILITY

Subfactor: Technical Capability

Element: Operations

Subelements: Night Shelf Stocking

Receiving/Storage/Holding

Night Custodial

Day Requirements

Element: Quality Control

Subfactor: Personnel

Element: Direct Labor

Subelements: Night Shelf Stocking

Receiving/Storage/Holding

Night Custodial

Day Requirements

Element: Indirect Labor

Subfactor: Past Performance

Elements: Similarity of Experience

Quality of Service

Timeliness of Performance

Business Relations

FACTOR: PRICE

(c) RELATIVE IMPORTANCE OF EVALUATION FACTORS, SUBFACTORS, ELEMENTS, AND

SUBELEMENTS:

(1) FACTORS: Of the two evaluation factors, PERFORMANCE CAPABILITY is approximately equal to PRICE.

(2) PERFORMANCE CAPABILITY:

(i) Unless stated otherwise below, all subfactors, elements, and subelements are listed in descending order of importance under their respective factor, subfactor, or element.

(ii) Of the two elements of the Technical Capability subfactor, Operations is substantially more important than

Quality Control.

(iii) Of the two elements of the Personnel subfactor, Direct Labor is substantially more important than Indirect

Labor.

(d) PAST PERFORMANCE:

(1) Past performance evaluation is a subjective process considering relevant facts, circumstances, and trends. The evaluation will consider:

(i) similarity or dissimilarity of size, scope, and complexity of experience to current contract requirements, and recentness of performance;

(ii) the offeror's demonstrated ability to provide quality services;

(iii) the offeror's ability to complete services on time;

(iv) the offeror's ability to develop and maintain productive and responsible business relations and to address concerns and resolve problems during contract performance.

(2) In addition to information provided by the offeror in the proposal, the government may use data from other customers, consumer

(3) If neither the business nor any key personnel have a record of relevant past performance or past performance is not available, past performance will not be rated favorably or unfavorably.

(e) PRICE AND PRICE REALISM: Commercial proposals may be evaluated to determine whether offered prices are realistic in relation to the work to be performed, reflect a clear understanding of the requirements, and are consistent with other portions of the offeror's proposal. The PRICE factor will not be scored.

(End of Summary of Changes)

The following items are applicable to this modification:

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-16-R-0005 for shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Forest Glen Commissary, located in Silver Spring, Maryland.

The following additional questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1

Question 1: I didn't see it on the site or the bid package, and the correct due date, it's two different dates, and also what was the award bid for the Walter Reed or/Forest Glen Commissary?

Answer: In accordance with page one of the solicitation posted to www.fbo.gov, the response date is June 29, 2016 at 3:00 p.m. (local time). To obtain historical pricing information for the Forest Glen Commissary, please submit your request via Freedom of Information Act (FOIA). The Defense Commissary Agency (DeCA) has established its

FOIA Requester Service Center to ensure that requesters in need of assistance have a point of contact to receive status updates, as well as to answer questions and assist with any other information about their requests. Contact information for the DeCA FOIA Requester Service Center is as follows: FOIA Requester Service Center, Phone:

(804) 734-8000, extension 4-8116, Fax: (804) 734-8259, Address: 1300 E Avenue, Fort Lee, VA 23801-1800, Email: foia@deca.mil. However, prior to submitting a request for Agency records: Please visit the FOIA Electronic http://www.fbo.gov/ mailto:foia@deca.mil

Reading Room to see if the document you are seeking is publicly available. If not, please review the FAQs before submitting a request.

Question 2: The FedBizOpps record for the above referenced solicitation states the due date as Jul 19, 2016 3:00 pm

Eastern and the Standard Form 33 shows Jul 29, 2016 3:00 pm Eastern. Could you please confirm the due date and time?

Answer: In accordance with page one of the solicitation posted to www.fbo.gov, the response date is June 29, 2016 at 3:00 p.m. (local time).

Question 3: It was mentioned by the Store Administrator that the commissary/government provides soap and hoses for cleaning the meat room. Can you confirm this?

Answer: The resultant contractor is responsible for providing the necessary equipment and supplies to perform meat room custodial services. In accordance with PWS paragraph (para.) 14. MEAT DEPARTMENT PROCESSING, PREPARATION, AND WRAPPING AREAS. The Contractor shall clean and sanitize the meat department processing, preparation, and wrapping areas shown on EXHIBIT 4-6-5, and equipment, using approved degreasers and sanitizers, and techniques that are consistent with the use of these chemicals. The hoses are, however, provided by the government.

Question 4: The PWS Section 13 describes cleaning of outside areas. It states: “the contractor shall clean the areas at the front of the building to the curb, along the left hand side of the commissary, and behind the commissary” and references the drawing. Can you clarify how far from the left-hand and rear of the building the contractor is responsible for cleaning? The Store Administrator states 6 feet from the building, can you confirm this?

Answer: The PWS has been revised at para. 13 to add a guidance note that side and rear areas to be cleaned will include an area no more than 100 feet from the outside wall of the building.

Question 5: Is the current state of the commissary floor and warehouse area acceptable to the government with regards to cleanliness and organization of goods and supplies?

Answer: Yes.

Question 6: Do we have to clean the Vet's Office in this facility?

Answer: Yes, in accordance with Exhibit 4-6-2, which states offices (all areas) and Exhibit 4-7, which cites room

34 as the Medical Food Inspection Office (VET).

Question 7: Is it the contractor’s responsibility to clean the metal stairs, as well as the area under leading to the admin area?

Answer: Yes, in accordance with Exhibit 4-6-2, which states stairways and hallways in administrative areas.

Question 8: Will the contractor have to clean the table/Coffee Kiosk area in front of the store

Answer: No, as there is no reference in the PWS for this task.

Question 9: Are we responsible for cleaning the offices in front of the store adjacent to the deli/Bakery area?

Answer: No.

Question 10: Do we have to perform custodial duties around the dumpsters located furthest from the building?

Answer: Yes, as long as they are within the area no more than 100 feet from the outside wall of the building.

http://www.fbo.gov/

Question 11: Are the mop holders on the back loading dock contractors property or DeCA?

Answer: DeCA property.

Question 12: Do we have to pull the weeds in front of the store as part of ground maintenance?

Answer: No, as this is not a grounds maintenance contract.

Question 13: Are we responsible to clean underneath the cart storage area?

Answer: Yes, in accordance with Exhibit 4-6-4, which reflects square footage for cleaning the cart storage area.

Question 14: Only shown one janitorial closet. Is there another area to install a dispenser to fill scrub machines?

Answer: No.

Question 15: What materials, if any, does DeCA supply for the meat room?

Answer: The resultant contractor is responsible for providing the necessary equipment and supplies to perform meat

PREPARATION, AND WRAPPING AREAS. The Contractor shall clean and sanitize the meat department processing, preparation, and wrapping areas shown on EXHIBIT 4-6-5, and equipment, using approved degreasers and sanitizers, and techniques that are consistent with the use of these chemicals. The hoses are, however, provided by the government.

Question 16: If DeCA supplies the soap to clean the meat room, what type of soap do they provide?

Answer: The resultant contractor is responsible for providing the necessary equipment and supplies to perform meat

PREPARATION, AND WRAPPING AREAS. The Contractor shall clean and sanitize the meat department processing, preparation, and wrapping areas shown on EXHIBIT 4-6-5, and equipment, using approved degreasers and sanitizers, and techniques that are consistent with the use of these chemicals.

Question 17: The PWS (Exhibit 4-7, Facility Layout) does not show a third floor off the Admin Offices and the

Sore Director indicated this was part of the required custodial service. Can you verify that all this is part of the requirement and the square footage included in Exhibit 4-6-2 includes this square footage?

Answer: Per store management, there are two floors, and the admin offices are contractor responsibility areas for cleaning in accordance with Exhibit 4-6-2 which states offices (all areas). The square footage reflected in the PWS includes these areas.

Question 18: There are a number of small trash dumpsters lined up along the curb behind the commissary (loading dock area), is this where the store/contractor dispenses of their trash? If not, does the contractor have any responsibility for these dumpsters up to and including cleaning around them?

Answer: Yes.

Question 19: Please verify that the contractor is only responsible for the cleaning of the raised dock in the receiving area and not any part of the street or concrete truck pads beyond that.

Answer: Verified.

Question 20: It was stated during the walk through that the contractor is only responsible for 6 feet from the building, is this true for snow removal also?

Answer: In accordance with the PWS, Exhibit 4-6-4, the resultant contractor is responsible for removing snow and ice from the front of the building and left hand side of building for the square footage reflected in the snow and ice removal chart on page C4-29.

ENCLOSURE 2

A pre-proposal conference was conducted at the Forest Glen Commissary, located in Silver Spring, Maryland, on

Thursday, June 2, 2016 at 10:00 a.m. (local time). Those in attendance were:

1. Kenneth Cunningham, Store Director for Forest Glen Commissary

2. Kenneth (K.J.) McIntosh, Contract Specialist, LEAS-E, DeCA Headquarters

3. Raelynn Richardson, Contract Specialist, LEAS-E, DeCA Headquarters

4. Tim Corrigan, Contract Specialist, LEAS-E, DeCA Headquarters

5. Rick Kresslein, SourceAmerica

6. Bill Jenkins, Crescent Resources, LLC

7. Trudy Dick, Crescent Resources, LLC

8. Jennifer Barnard, Tellus, LLC

9. Stephen Burton, Tellus, LLC