Amendment_0001_for_HDEC08-15-R-0015_-_Tyndall_AFB_Commissary.pdf

HQCSJR00090001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

Commissary: Tyndall AFB, Florida

Point of contact: Jeane G. Apt, Contract Specialist

Phone: 804-734-8000, x48856 (off ice)

Email: jeane.apt@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC08-15-R-0015

X 9B. DATED (SEE ITEM 11)

22-Apr-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2015

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC08-15-R-0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

The following items are applicable to this modification:

Solicitation HDEC08-15-R-0015 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Tyndall AFB Commissary, located at Tyndall AFB, Florida, is hereby amended as follows:

1. Questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Incorporate a revised Attachment 2, Performance Work Statement (PWS), dated May 20, 2015, to (1) reflect the correct number of restrooms at Exhibit 4-6-2 and Exhibit 4-7, Facility Layout (Room Number Legend) and

(2) cite the correct total custodial area square footage at the Custodial Area (Subject to Floor Care) Summary chart at the bottom of Exhibit 4-6-5. All PWS revisions are highlighted in yellow.

3. Attendees at the site visit/pre-proposal conference conducted on May 6, 2015, at the Tyndall AFB

Commissary are provided at Enclosure 2.

4. The date for receipt of initial proposals (sealed) is extended to June 10, 2015, at 3:00 p.m. (EST).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-15-R-0015 for shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Tyndall AFB Commissary, located at Tyndall AFB, Florida.

The following additional questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1

Question 1: The receiving doors have a screen door as well as the roll-up solid door. Is this screen door included in the cleaning requirement? If so, are there any special requirements for this procedure?

Answer: No, the cleaning of the screen door is not a contractor responsibility.

Question 2: During the site visit the store was not sure if the hallway behind the meat and produce areas were included in the contractor's responsibilities. Are the hallway and the meat and produce receiving docks included in the RSHA custodial footage and PWS requirements?

Answer: No, the hallway behind the meat and produce areas is not included in the contractor’s responsibilities.

Question 3: In the back aisle between the meat room and deli there is a sushi bar that is on the sales floor. Is this area part of the custodial requirement? If so, is there any special requirement involved in cleaning this area?

Answer: Yes, the sales floor is part of the custodial requirement.

Question 4: The PWS in Exhibit 4-6-2 shows 8 rest rooms. During the site visit we only viewed 4 of these. Is this number correct and if so where are the additional facilities located?

Answer: There are only 4 restrooms (2 patrons and 2 employees). The PWS has been revised to reflect the correct number of restrooms at Exhibit 4-6-2. Exhibit 4-7, Facility Layout (Room Number Legend), has also been changed to remove room numbers 49, 51, 53, and 86 as bathrooms, as these areas no longer exist and are not contractor-responsible areas.

Question 5: Can the government provide a list of contractor required equipment, i.e. floor scrubbers, buffers, etc.?

Answer: No. It is up to each offeror to determine the equipment necessary to meet and maintain contract standards.

Question 6: At the site visit there were two floor scrubbers locked in the contractor’s cage. There were three outside of the cage. It was stated that all the power equipment on the floor belonged to the Government. Please clarify if these floor scrubbers are or are not Government property.

Answer: The scrubbers are not Government property. Please refer to Exhibit 2-2 of the PWS for a list of shared

Government Furnished Equipment (GFE).

Question 7: PWS paragraph 2.3.1.2 states that the Contractor is expected to meet contract requirements with existing shared equipment. If the floor scrubbers mentioned in the prior question are not Government owned will the Contractor need to provide these items as they are not part of Exhibit 2-2?

Answer: Yes. The contractor will have to provide whatever equipment they deem necessary to fulfill contract requirements.

Question 8: PWS paragraph 1.3.2.2, states the PM or alternate PM shall be in the commissary during night operations (and either onsite or available during day operations). Are we to assume that is no requirement for the

PM to perform duties during the day?

Answer: Not necessarily. That determination would depend on the performance methodology proposed and implemented by the contractor, to ensure compliance with contract standards.

Question 9: Can the government provide a historical breakdown of supplies used during the last contract year, i.e., plastic trash bags, cleaning supplies, deodorizers, etc…?

Answer: No, the government cannot provide this type of breakdown, as it is not data collected and tracked by the government.

Question 10: PWS paragraph 4.3.3.2.1.1 and schedule B of the solicitation gives an amount of estimated cases to be stocked. The PWS goes on to state that the Government will record in writing the number of cases stocked and that the QAE will forward these amounts to the Contracting Officer as part of the monthly surveillance documentation.

a. For costing and staffing purposes are the cases in Schedule B guaranteed as part of a firm fixed price?

ANSWER: No, the cases in Schedule B are not guaranteed; however, the quantity shown is based on actual cases stocked for the period January 2014 through December 2014, with a plus up of 5% for anticipated increased sales.

b. If not, is there a minimum guarantee of the amount of cases that will be stocked?

ANSWER: No, there is no minimum guarantee.

c. Is there any historical data available of the amount of cases stocked?

ANSWER: See the answer for question 9 above.

Question 11: Reference Attachment 3 – Collective Bargaining Agreement. Since there is a CBA in place will a seniority list be provided?

ANSWER: The Contracting Officer shall provide the certified service employee list to the successor contractor after award. Reference FAR Clause 52.222-17, Non-displacement of Qualified Workers (MAY 2014).

ENCLOSURE 2

A pre-proposal conference was conducted at the Tyndall Commissary, located Tyndall AFB, Florida, on

Wednesday, May 6, 2015 at 10:00 a.m. Pamela Dail participated telephonically. Those in attendance were:

Pamela T. Dail, Contract Specialist, LEAS-E, DeCA Headquarters

Scott Huckins, Store Administrator, Tyndall AFB Commissary

Paul Duggal, Tunista Inc.

Richard Walker, Source America

James E. Williams, K-Mar Industries

Ron Benne, K-Mar Industries

George Fisher SRM Group

Lee Jones, CRJ Management Services, Inc.

Carolyn Jones, CRJ Management Services, Inc.

Elisha Baker, Labor Ready

Bill Jenkins, Crescent Resources, LLC

Rob Walker, Brooks & Brooks Services