Amendment_0001_-_MacDill_AFB.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC08-15-R-0011 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the MacDill AFB Commissary, located in MacDill AFB, Florida, is hereby amended as follows:

1. Questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Incorporate a revised Attachment 2, Performance Work Statement (PWS) dated June 15, 2015, to (1) reflect revisions to the number of microwaves and refrigerators at Exhibit 4-6-3 and (2) reflect changes to Exhibit 4-7, Facility Layout (Room Number Legend) changing the Employee Break Room – Main to Employee Break Room – Receiving, and changing Cashier Break Room to Main Break Room. All revisions are highlighted in yellow.

ENCLOSURE 1

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-15-R-0011 for shelf stocking, RSHA, and custodial operations at the MacDill AFB Commissary located at MacDill AFB, Florida.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

1.

How many line items are currently being stored as safety stock; where is this section located it was not apparent in the site visit?

ANSWER: There are 50 line items of safety stock and the stored merchandise area is located in the warehouse.

2.

It was noted at the site visit that approximately 200 wooden pallets were stacked outside waiting for a truck to come to take them away; is this a contractor responsibility to load the pallets on the trucks when there are so many stored outside?

ANSWER: Yes, per paragraph 4.4.2.11. of the PWS.

3.

Please define area 23, 29, and 32 on the facility layout; it does not appear on the room number legend. Is this an area of contractor responsibility?

ANSWER: If the numbers do not appear on the Facility Layout Legend, the contractor is not responsible for that area.

4.

Some of the restrooms had non functioning paper towel and/or soap dispensers, will these be replaced or fixed by the Government prior to contract start date, or is this a contractor responsibility?

ANSWER: It is not the contractor’s responsibility to fix or replace the paper towel and/or soap dispensers. It is the store’s responsibility to fix or replace any non-functioning paper towel and/or soap dispenser.

5.

The carpets in many of the offices are worn, torn and/or have what appear to be permanent stains. It was mentioned that they are being replaced with tile. Will the offices have the same carpet on contract start up or will the tile be installed?

ANSWER: A firm date for replacement has not been established. In the event the carpet is replaced with tile, the PWS will be revised accordingly, whether that change occurs before or after award.

6.

What is the schedule for vendor stockers, do they have a specific window of opportunity to do their job and is there an end time when they have to be off the sales floor?

ANSWER: There is no set schedule; however, they are all usually finished by 1:00 a.m.

7.

Is the plant display area floor maintained by the plant contractor or are we expected to move the entire plant display in order to clean the floor beneath?

ANSWER: The plant contractor is not responsible for floor maintenance, the contractor for this requirement is. In accordance with paragraph 2.1., General, floor maintenance is defined to include moving or tilting furniture, trash receptacles, shopping carts, carry-out carts, handicapped carts, mobile merchandisers, display case bumper guards, and other easily moveable items to permit maintenance of the floor underneath; and returning all items moved to their original locations following completion of floor care operations.

8.

It was noted at the site visit that there were many more than 5 microwaves and 3 refrigerators. Please specify which microwaves and refrigerators we are to clean.

ANSWER: According to store management, there are only 2 microwaves and 2 refrigerators that the contractor will be responsible for cleaning under this requirement. They are located in the cashier break room (which is actually the main break room) and the meat/produce break room. Therefore, the PWS has been revised accordingly and revisions are highlighted in yellow.

9.

Is the Bagger break room included as a contractor responsible area to clean?

ANSWER: Yes, as indicated on Exhibit 4-7, Facility Layout (Room Number Legend).

10.

Does the contractor supply the produce department and the meat department with soap and paper towels?

ANSWER: No.

11.

What is the scale of exhibit 4-7 Facility Layout?

ANSWER: The scale is 1/16” = 1 foot.

12.

What is the width between the registers and also the width between the two sections of registers?

ANSWER: The width between register rows is 14 feet and the width between registers is 5 feet, 7 inches.

13.

Is the Bag storage area the contractor responsibility to organize and clean? If so where is the square footage or task and frequency requirement?

ANSWER: No.

14.

The FDS delivery schedule indicates only one multi-day delivery a week, “separated by stocking day”. Is this delivery clearly separated to indicate which merchandise is to be stocked on which day? If so, how. In the event merchandise from the second day stock is needed on the first day is the contractor required to stock that merchandise specifically to preclude an NIS.

ANSWER: The multi-day deliveries are separated by stocking day and are labeled for each stocking day. The contractor is not required to stock merchandise for the second day prior to the second day to preclude a NIS, unless the needed merchandise is not physically located anywhere else in the RSHA. The full case stocking requirement still applies.

15. Can we get estimated numbers on the consumption of products (paper towels, hand soap, toilet paper, garbage bags etc.)?

ANSWER: Given the contractor is solely responsible for replenishment of the fixtures for these items, this is not data we track.

16. Is there a way to get information on the current contract?

ANSWER: Pricing history may be obtained via the DeCA website @ www.commissaries.com. Any additional information will have to be requested by submitting a Freedom of Information Act (FOIA) request. The email address to submit your request to is foia@deca.mil.

17. Do you require us to provide health insurance to our employees? If so, what type of benefits are required? Are we required to pay the full premium or a percentage?

ANSWER: DeCA does not require any company to provide health insurance for their employees. The Department of Labor Wage Determination applicable to this requirement requires the contractor to pay $4.02 per hour for Health and Welfare for each employee.

18. Do the current employees have an option to stay? If so, are we required to keep their rate of pay the same? If so, can we get the information on the current rate of pay?

ANSWER: See 52.222-17, Nondisplacement of Qualified Workers, in Section I of the solicitation, which states “..(b) The Contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employment under this contract in positions for which the service employees are qualified.” See Section I for the entire clause. Regarding the rate of pay, the successor contractor is obligated to pay the rates of pay specified within the wage determination.

19. Will our employees be required to pass a background check?

ANSWER: No.

20. If awarded the contract, what type of training is provided prior to, or at the start of, the contract and is the new company given any type of transition period with the current contract holder? If there is any training or transition period, how long is this period and to what extent is the training?

ANSWER: You are required to train your employees. There is no transition period. The current contractor will stop work on the last day of their performance period which is November 30, 2015. The new contractor will begin on December 1, 2015.

SUMMARY OF CHANGES

(End of Summary of Changes)