Amendment_0001_-_HDEC08-15-R-0006_-_Fort_Bragg_North.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC08-15-R-0006 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Fort Bragg North Commissary, located in Fayetteville, North Carolina, is hereby amended as follows:

1. Questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Attendees at the March 24, 2015 site visit are provided at Enclosure 2.

3. Minutes of the site visit are provided at Enclosure 3.

4. Incorporate a revised Attachment 3, Collective Bargaining Agreement (CBA), to revise Schedule A to reflect FDS, ILO of FS.

SUMMARY OF CHANGES

ENCLOSURE 1

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-15-R-0006 for shelf stocking, RSHA, and custodial operations at the Fort Bragg North Commissary located at Fayetteville, North Carolina.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

Question #1: Would it be possible for you to send out an amendment with the notes from the conference call at Fort Bragg?

Response: Requested information is contained within Enclosure 3 of the amendment.

Question #2: Can you please advise me as to the average number of customers the North Commissary services per week and whether it would be possible to mount a chemical dispensing system on the wall in the janitor's closet?

Response: The average number of customers per week at the Fort Bragg North Commissary is 18,000. The awardee of this requirement will not be permitted to alter the commissary facilities in any way and that includes mounting a chemical dispensing system on the wall in the janitor’s closet (see Performance Work Statement (PWS) paragraph 2.2.1.1., Building Maintenance).

Question #3: Is there a timekeeping system available for use by the contractor or do we have to supply our own?

Response: The Contractor has to provide their own timekeeping system.

Question #3: During the site visit it was mentioned that the contractor was responsible for unloading all delivery’s received during the days operation. This was said to include FedEx, UPS, etc. Would you please confirm if the contractor is responsible for offloading non FDS deliveries for solicitation HDEC08-15-R-0006? If this is so, where in the PWS is this work located?

Response: The contractor is only responsible for offloading the FDS Deliveries in accordance with the PWS. The contractor is not responsible for unloading FedEx, UPS, or any other non FDS deliveries.

Question #4: What is the current contract number?

Response: HDEC08-11-C-0003

Question #5: What was the award amount of the current contract?

Response: You can obtain historical pricing information for the current contract from the website www.commissaries.com. Under About Us, select Contracting. Click the link Price History & Recently Awarded Contracts. From this link, you will be able to review recently awarded contracts for the base year pricing only in accordance with the President’s January 21, 2009 memorandum regarding the Freedom of Information Act.

Question #6: What was the period of performance?

Response: The five year period of performance is November 1, 2010 through October 31, 2015.

Question #7: Is the current SOW exactly the same as the current solicitation SOW?

Response: The current contract PWS is similar to the PWS against the solicitation, as there have been updates or revisions to several paragraphs in the PWS. In addition, the workload for shelf stocking and RSHA operations has changed, as the workload is based upon historical data from the last 12 months.

Question #8: Were there any modifications exercised that changed the old SOW from the beginning of the contract to date? If so, what were the additions/decreases?

Response: No significant changes were made to the Performance Work Statement, which would render the existing Performance Work Statement dissimilar to the version included within the solicitation package. More specific information relative to contract modifications must be requested via the Freedom of Information Act (FOIA). The Defense Commissary Agency (DeCA) has established its FOIA Requester Service Center to ensure that requesters in need of assistance have a point of contact to receive status updates, as well as to answer questions and assist with any other information about their requests. Contact information for the DeCA FOIA Requester Service Center is as follows:

FOIA Requester Service Center

Phone: (804) 734-8000, extension 4-8116

Fax: (804) 734-8259

Address: 1300 E Avenue, Fort Lee, VA 23801-1800

Email: foia@deca.mil Question #9: What is the average overwrite percentage by day of the week for this solicitation?

Response: Data relative to the overwrite percentage is collected on a monthly vs. a daily and/or day of the week basis. Therefore, we are unable to provide the data requested.

Question #10: It is important for all bidders to have the seniority list in order to accurately price the proposal.

Response: In accordance with FAR Clause 52.222-17, Non-Displacement of Qualified Workers, the successor contractor will be provided with a seniority list; however, there is no requirement to provide prospective offerors with such a list during the solicitation phase of the requirement.

Question #11: Under the CBA, there is no mention of a job classification/wage rate for Material Handling Laborer. Are all employees classified as working in the warehouse as stockers and forklift operators?

Response: The CBA includes all labor categories currently utilized under the existing contract.

Question #12: What does the "FS" that is grouped with Stocker under Schedule A (Job Classifications and Wages), page 23 in the CBA stand for?

Response: The FS has been corrected to reflect FDS. FDS stands for Frequent Delivery Service. The revised Attachment 3, CBA, is posted as an attachment to this Amendment.

Question #13: How much personnel will be needed for Shelf Stocking / Receiving or how many shipments per day coming in/out and size of shipments?

Response: It is the contractor’s responsibility to determine staffing levels for each area of operation. Exhibit 4-3 of the Performance Work Statement indicates the estimated number of deliveries per day per distributor. The workload contained within the chart at paragraph 4.4.2.7 of the Performance Work Statement, provides information relative to the number of cases per month the contractor will be responsible for offloading.

Question #14: How large is the building area that will need custodial services and is the building needing custodial services only used for shipment storage or are other activities performed in the building?

Response: It is unclear what “building area” or “building” the requestor is referring to; however, all prospective offerors are referred to Exhibits 4-6-1 through 4-6-5 of the Performance Work Statement. These exhibits depict all areas of contractor custodial responsibility.

Question #15: How many times per week will custodial services need to be performed (weekly, daily, twice a week)?

Response: This is a performance based requirement, which means the contractor vice the government is responsible for determining the frequency of performance to maintain quality standards. Quality standards are to be maintained on a continual basis.

Question #16: Any other documentation you may have detailing scope of services needed.

Response: Refer to the Performance Work Statement, which is an attachment to the solicitation posted to the Federal Business Opportunities (FBO) website.

ENCLOSURE 2

SITE VISIT ATTENDEES

FORT BRAGG NORTH COMMISSARY

SOLICITATION NUMBER: HDEC08-15-R-0006

MARCH 24, 2015

Jerry Hamilton, Store Director for Fort Bragg North Commissary

Pamela T. Dail, Contract Specialist, LEASE, DeCA Headquarters

Georgena Dixon, Red River Science & Technology

Michael Dixon, Red River Science & Technology

L.L. Brook, B & L AIV

Brandon Johnson, B & L AIV

Sylvester Harris, E&S Diversified Services Inc.

Sigrid Kolb, W. Harris G.S.C. Inc.

Jonathan Plunk, W. Harris G.S.C. Inc.

Bill Jenkins, Crescent Resources

Albert Brunson, priceless GTLC

David Sobczak, S.O.B. Triple Point

Jackie Sobczak, S.O.B. Triple Point

John Patrick, Outdoor Services Institute

Eric Smalls, Priceless GTCC

Benjamin B. Garcia, B&C Janitorial Services, Inc.

Cheryl A. Garcia, B&C Janitorial Service, Inc

Tyrone Shackleford, PYN Services LLC.

Deidre Paulin, PYN Services LLC.

ENCLOSURE 3

SITE VISIT MINUTES

FORT BRAGG NORTH COMMISSARY

SOLICITATION NUMBER: HDEC08-15-R-0006

March 24, 2015

A pre-proposal conference was conducted telephonically at the Fort Bragg North Commissary located in Fort Bragg, North Carolina on Tuesday, March 24, 2015 at 10:00 am. Those in attendance were:

Jerry Hamilton, Store Director for Fort Bragg North Commissary

Pamela T. Dail, Contract Specialist, LEASE, DeCA Headquarters

Georgena Dixon, Red River Science & Technology

Michael Dixon, Red River Science & Technology

L.L. Brook, B & L AIV

Brandon Johnson, B & L AIV

Sylvester Harris, E&S Diversified Services Inc.

Sigrid Kolb, W. Harris G.S.C. Inc.

Jonathan Plunk, W. Harris G.S.C. Inc.

Bill Jenkins, Crescent Resources

Albert Brunson, priceless GTLC

David Sobczak, S.O.B. Triple Point

Jackie Sobczak, S.O.B. Triple Point

John Patrick, Outdoor Services Institute

Eric Smalls, Priceless GTCC

Benjamin B. Garcia, B&C Janitorial Services, Inc.

Cheryl A. Garcia, B&C Janitorial Service, Inc.

Tyrone Shackleford, PYN Services LLC.

Deidre Paulin, PYN Services LLC.

The following information was discussed at the meeting:

1. The conference began at 10:00 a.m.

2. The undersigned welcomed the prospective offerors to the conference and made sure that all in attendance signed the sign-in sheet. The undersigned discussed the following issues with the prospective offerors prior to the commencement of the walk-through:

a. The point of contact for this acquisition is Raelynn Richardson and the Contracting Officer is Mrs. Kathy Hawthorne, Store Services Support Division, and Central/East Branch.

b. The prospective offerors were advised to refer to Attachment 1, DD Form 1707, Information to Offerors (Section A) of the solicitation, which cites the dates for submission of questions as a result of the pre-proposal site visit questions and the proposal response date.

c. The prospective offeror were advised that DeCA is soliciting for the acquisition of shelf stocking, RSHA, and custodial operations.

d. The anticipated period of performance will be November 1, 2015, unless otherwise negotiated, through October 31, 2016, with four one – year option periods.

e. The services that we are soliciting for are currently being performed by a small business concern, and the prior pricing history can be requested via www.commissaries.com website. Further instructions are reflected at Attachment 1.

f. The acquisition is a negotiated procurement, and is 100% set-aside for Service Disabled Veteran-Owned small business. Specific proposal evaluation procedures are addressed in Section M. provision 52.215-4507 and 52.217-5, located on pages 88 and 89 of the solicitation.

g. The offerors were advised that the pre-proposal conference conducted on March 24, 2015 is the only authorized opportunity to inspect the site.

h. The undersigned indicated that she would not address any questions of a technical and/or contractual nature during the conference. Such questions must be submitted in writing, via fax or email, no later than March 31, 2015. The offerors were advised that it may be necessary to issue an amendment, as a result of the conference, to provide answers to any questions which may be received and/or to revise portions of the solicitation documents.

i. The undersigned advised the offerors that they should utilize Section J of the solicitation to assist in organizing their copy of the solicitation package. Offerors must also refer to the information contained within Section L (Format and Content -- pages 80 through 88), Proposal Submission, when developing/assembling their proposal.

j. The offerors were advised that proposals must be submitted by the proposal receipt date of April 21, 2015 at 3:00 p.m. (EST), or if extended via solicitation amendment, by the date reflected in the amendment. Failure to comply will result in non-responsiveness, and non-consideration of award.

k. The offerors were advised that Section B must be priced and the Direct Labor Summary, Cost Breakout Work Sheets, and Schedule B pricing should agree. Schedule B prevails, pay close attention to the possibility of extension errors.

l. The offerors was advised that proposals must be submitted in 3 distinctly severable parts consisting of volumes I, II, and III. Volume I (solicitation sections A, B, K, and the cost breakout). Volume I shall be submitted in an original and one (1) copy with a computer disk/CD and a hard copy of cost break out. The cost breakout must be submitted in hard copy, as well as on a computer disk or CD in Microsoft Excel 2003. Volume II – consist of the technical capability and personnel proposal, known as the narrative, typical daily work schedule, and direct labor summary. This must be submitted in an original and one (1) copy with computer disk of the direct labor summary. Page limitation of the narrative is 24 single-sided or 12 double-sided pages not including the TDWS (Typical Daily Work Schedule) and DLS (Direct Labor Summary) forms. Pages in this volume shall be numbered sequentially beginning with page one (1). Volume III – consist of past performance data. Submit in an original and one (1) copy. See solicitation for references requirements.

m. The offerors were advised that after the proposal is received, the proposal will be technically evaluated, in accordance with the two performance factors, which are performance capability and price ( of the two, performance capability is approximately equal to price).

n. The offerors were advised that there are elements/sub elements are identified on page 88through 89 of the solicitation that each responsive proposal. Based upon the technical score and price, discussions maybe required. You will receive written notification that we are conducting discussions, and clarifications/revisions are necessary to your proposal.

o. The undersigned inquired if there were any questions that were not of a technical or contractual nature before the tour of the commissary. Since there were none, the undersigned turned the tour of the commissary over to Mr. Jerry Hamilton, Store Director.

p. The undersigned also advised the Store Director that after the walk-thru, please ensure that the prospective offerors have signed-out and exited the premises promptly and please, no picture taking.

q. The conference call and the site visit ended at 11:15 a.m.

r. POC for this action is the undersigned at ext. 86060.

Pamela T. Dail

Contract Specialist

SUMMARY OF CHANGES

(End of Summary of Changes)