Amendment_1_Ft._Buchanan__HDEC08-15-R-0001.doc

HDEC08-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

The following items are applicable to this modification:

Solicitation Number HDEC08-15-R-0001 for Custodial Operations at the Fort Buchanan Commissary, San Juan, Puerto Rico is amended as follows:

1. Questions of a technical and/or contractual nature are provided at Enclosure (1).

2. Attendees at the site visit/pre-proposal conference conducted on December 9, 2014 at the Fort Buchanan Commissary are provided at Enclosure (2).

3. The proposal receipt date remains unchanged.

ENCLOSURE 1

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC08-15-R-0001 dated 16 Jan 2014 for Custodial Operations at the Fort Buchanan Commissary, San Juan, Puerto Rico.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that the answers below do not alter the solicitation. Only an amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment of the solicitation and this document, the amendment shall take precedence.

Question 1. In the Direct Labor Summary are the three Holidays as follows:

New Years Day

Thanksgiving Day

Christmas Day

Are these 3 Holidays @ 8 hrs. for 6 employees included to get total direct productive hrs. required?

Answer: No. The Direct Labor Summary (DLS) defines the annual labor effort associated with the PWS requirements. The Cost Breakout in Volume I, includes the actual number of holidays identified in the Wage Determination to ensure these costs are accounted for in the pricing portion of the proposal.

Question 2. The Typical Daily Work Schedule Instructions number 4, Tour of Duty: Fill-in or draw an arrow from starting time to stopping time for each Job Title Tour of Duty, but instructions on draft (TDWS) under Management and Administration (Place an x in the hour when tour of duty begins and then number each hour scheduled). Can you draw an arrow from starting time to stopping time? Or put an x in the hour when tour of duty begins and then number each hour scheduled?

Answer: Either method will suffice; however, the preference would be to follow the example on the actual TDWS.

Question 3. What is the width of the sales floor aisles?

Answer: The average width of the sales floor aisles is 8 feet.

Question 4. What is the width of the aisles between cash registers?

Answer: The average width of the aisles between the cash registers is 3 feet.

Question 5. Is the bagger breakroom included in this contract?

Answer: No.

Question 6. How many breakrooms are included in the 1032 square feet allotted for breakrooms?

Answer: Three breakrooms are included in the square footage listed for breakrooms.

Question 7. Is the night custodial contractor required to use the same manufacturer of hand soap, paper towel and toilet roll dispensers as Government operated day custodial?

Answer: No.

Question 8. Who is the manufacturer for and the sizes of the paper towel and toilet paper rolls used, and are the current hand soap dispensers bulk soap or foam?

Answer: The Government utilizes Wasan Paper. The paper towel roll is 8” x 600’ per roll and the toilet paper is Vomdrehle Provision 9” x 1,000’ per roll. A foam soap is utilized.

Question 9. Would it be an option to change the restroom paper towel and toilet paper dispensers and also the hand soap dispensers and supplies?

Answer: The Contractor shall not alter commissary facilities without specific prior written approval from the Contracting Officer. However, it unlikely such a request would be approved.

Question 10. Does the Government ensure that the restroom supplies are at least half full by the end of the sales day?

Answer: No.

Question 11. During the site visit we were shown a room for equipment storage, but not an area for a desk, chair, phone or internet access. Where in the commissary would this contractor office space be located?

Answer: The current contractor does not have an office space; however, an area will be provided once an area has been determined.

Question 12. Is Rapid Gate enrollment a requirement for this contract?

Answer: No.

Question 13. Do the endcaps require removal of the kick plates for underneath cleaning?

Answer: Yes.

Question 14. Do the endcaps require removal of bottom shelf for underneath cleaning?

Answer: Normally the bottom shelf does not have to be removed; however, if the contractor is not able to properly maintain the underneath areas by not removing the bottom shelf, it would behoove them to do so, to ensure contract standards are achieved and maintained.

Question 15. Will anniversary dates be provided for the current contractor employees and does the 3 weeks of vacation after one year in service start according to the employee’s current anniversary date or on the contract start date for the new contractor?

Answer: In accordance with FAR 52.222-17 Nondisplacement of Qualified Workers a certified service employee list can be provided to the successful offeror of this requirement, but not before contract award. The clause specifically states, “Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives.”

ENCLOSURE 2

A pre-proposal conference was conducted at the Fort Buchanan Commissary, located near San Juan, Puerto Rico on Tuesday, December 9, 2014 at 10:00 a.m. Mrs. Adediran (Contract Specialist) participated telephonically. Those in attendance were:

Mrs. Mary Adediran, Contract Specialist, DeCA HQ

Mr. William Roger, Store Director for Fort Buchanan Commissary

Juli Garcia, Action Service Corporation

Maria Negron, ERC Manufacture

Miguel A. Court, Damiano Cataldi Maintenance Services, Inc.

Stefanco Cataldi, Damiano Cataldi Maintenance Services, Inc.

Sergio Romeu, Building Fast Cleaning Service

Nelson Romeu, Building Fast Cleaning Service

Fernando Gonzalez, Xperts, Inc.

Alberto Gonzalez, Xperts, Inc.

Daniel Vaseuquez, Action Tenuiro

Lydia Silva, Action Tenuiro

Valerie Smith, Centennial Management Services