Key_West_NAS_-_Solicitation_HDEC08-14-R-0012_-Amendment_0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC08-14-R-0012 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Key West NAS Commissary, located in Key West, Florida, is hereby amended as follows:

1.

Incorporate a revised Attachment 2, Performance Work Statement (PWS), dated November 14, 2014, to (1) revise paragraph (para.) 4.4.2.6.1., to remove verbiage pursuant to prepare pallets for government receipt; (2) revise para. 3.1.1., to reflect underneath gondolas with kickplates; (3) reserve para. 2.3; and (4) revise Exhibit 4-6-2, to reflect underneath gondolas with kickplates and cite the surveillance frequency as quarterly. All revisions are highlighted in yellow.

2.

Incorporate a revised Attachment 6, Direct Labor Summary (DLS), which reflects the revised square footage for cleaning the administrative/store/patron area.

3.

Questions of a technical and/or contractual nature are provided at Enclosure 1.

4.

Attendees at the November 6, 2014 site visit are provided at Enclosure 2.

5.

As reflected in the solicitation, the proposal receipt date remains as December 1, 2014 at 3:00 p.m. (EST).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-14-R-0012 for shelf stocking, RSHA, and custodial operations for the Key West NAS Commissary, located in Key West, Florida.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1

Question #1. In EXHIBIT 2-2, Government-Furnished Equipment (GFE) there is no forklift listed. During the walk-through it was stated that using the forklift would be a contractor responsibility. Please confirm if the forklift will be GFE available for contractor use?

Response: The PWS has been revised at Exhibit 2-2 to reflect one each forklift as shared equipment.

Question #2. In EXHIBIT 2-2, Government-Furnished Equipment (GFE) there is a description for one (1) Hand HY Pallet Jack. Is this description referring to the stand-on or walk-behind powered hand truck that is at this location?

Response: Walk-behind powered hand truck (pallet jack).

Question #3. Section 4.4.2.6.1 states that the contractor "prepare pallets for government receipt”. Approximately how many cases are included in this prepare function as there are none listed in the PWS.

Response: The PWS has been revised to remove verbiage pursuant to prepare pallets for government receipt.

Question #4. During the site visit, it was noticed that many of the cooler doors are smaller than the width of a pallet. Therefore, during the transport function is the contractor' responsibility to simply transport to the cooler for segregation and storage by DECA? Or to stack the product inside the coolers by hand or cart? Also, does this handling of cases count as storing?

Response: As reflected at para. 4.4.2.4., the contractor is responsible for transporting perishable items into an appropriate refrigerated storage area for further disposition by commissary personnel or vendors. If the door to the temperature controlled storage area is too small to accommodate pushing the pallet of merchandise through, it is not acceptable for the contractor to leave the pallet of merchandise on the exterior of the storage area, for government disposition. It is the contractor’s responsibility to determine the appropriate method of placing these products inside the applicable temperature controlled storage areas. This type of handling of cases does not count as storing, as storing of cases is pursuant to “fast movers” or safety stock that are semi-perishables, which have been specifically assigned by line item and designated by the Store Director.

Question #5. The PWS in section 3.1.1, EXHIBIT 4-6-2 requires underneath cleaning without kickplates. However, all the aisles and display at this location have kickplates installed. Will this function be changed to reflect this and the frequency be adjusted?

Response: The commissary has kickplates; therefore, the PWS has been revised to reflect underneath gondolas with kickplates that require removal of bottom shelf for underneath cleaning at para. 3.1.1. and Exhibit 4-6-2. The frequency for government surveillance has also been changed at Exhibit 4-6-2.

Question #6. In PWS, 2. FLOOR MAINTENANCE, 2.3 Carpeted Floors a standard is given for carpet, yet there was no carpet seen in the visit or included in the Exhibits. Is there any carpet to be managed at this facility? The mats and runners are addressed later in the PWS.

Response: The PWS has been revised to reserve para. 2.3.

Question #7. There is some discrepancy between the information given at the site visit and the PWS in regards to outside areas. During the visit it was mentioned that the contractor was responsible for policing up to 100' from the building to include the grassy island out front and the grass area on the side with the smoking Gazebo. The PWS does not reflect that amount of footage and has only concrete as the surface type. Can you clarify what areas are included in the outside function and the footage the contractor responsible for?

Response: The contractor is only responsible for the concrete areas at the front (including cart storage area), at the rear, and at the left hand side. The contractor is not responsible for policing the grassy areas.

ENCLOSURE 2

SITE VISIT ATTENDEES

KEY WEST NAS COMMISSARY

SOLICITATION NUMBER: HDEC08-14-R-0012

NOVEMBER 6, 2014

Artie Wiltshire, Assistant Store Director Key West NAS Commissary 305-293-4405

Bill Jenkins

Crescent/LaMain

817-550-3148

Elizabeth Griffin

Commissary Services, Inc.

214-909-9652

Mark Mitura

Red Oak Junction

813-506-9815

SUMMARY OF CHANGES

(End of Summary of Changes)