Solicitation Amendment HDEC05-21-Q-0005 00001 SNO (Ft Carson).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

POC: Sharon Leonard, Contract Specialist (804) 734-8000 ext. 48410 Sharon.Leonard@deca.mil David Shingleton, Contracting Officer (804) 734-8000 ext. 86530 David.Shingleton@deca.mil

Solicitation HDEC05-21-Q-0005 for Snow Removal Services at Fort Carson, CO Commissary is amended to revise the Statement of Work and Schedule of Supplies & Services (CLIN Schedule) to correct square footage errors for areas and roads to be serviced. SOW is also revised to add Fort Carson DPW Chemical Pre-Approval.

Provision 52.212-1 Instruction to Offerors is also revised to allow for site visits until the closing date of the Solicitation and MSDS submittal requirement.

The Solicitation closing date is also extended until October 6, 2021.

Summary of Changes follow s.

1. CONTRACT ID CODE PAGE OF PAGES

1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0521Q0005

X 9B. DATED (SEE ITEM 11)

03-Sep-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Sep-2021

CODE

DEFENSE COMMISSARY AGENCY

ENTERPRISE ACQUISITION DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC05 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0521Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Sep-2021 04:30 PM to 06-Oct-2021 04:30 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

INFO CLIN:Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,400 square feet, 4,350 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 1,890 square feet of side parking lot area for CLICK2GO service. Base Year: November 1, 2021 through October 31, 2022

To:

INFO CLIN:Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,356 square feet, 15,795 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 15,354 square feet of side parking lot area for employee parking and CLICK2GO service. Base Year: November 1, 2021 through October 31, 2022

CLIN 1001

INFO CLIN: Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,400 square feet, 4,350 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 1,890 square feet of side parking lot area for CLICK2GO service. First Option Period: November 1, 2022 through October 31, 2023

INFO CLIN: Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,356 square feet, 15,795 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 15,354 square feet of side parking lot area for employee parking and CLICK2GO service. First Option Period: November 1, 2022 through October 31, 2023

CLIN 2001

INFO CLIN:Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,400 square feet, 4,350 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 1,890 square feet of side parking lot area for CLICK2GO service. Second Option Period: November 1, 2023 through October 31, 2024

Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,356 square feet, 15,795 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 15,354 square feet of side parking lot area for employee parking and CLICK2GO service. Second Option Period: November 1, 2023 through October 31, 2024

CLIN 3001

INFO CLIN:Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,400 square feet, 4,350 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 1,890 square feet of side parking lot area for CLICK2GO service. Third Option Period: November 1, 2024 through October 31, 2025

Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,356 square feet, 15,795 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 15,354 square feet of side parking lot area for employee parking and CLICK2GO service. Third Option Period: November 1, 2024 through October 31, 2025

CLIN 4001

INFO CLIN:Non-personal services in accordance with the Statement of Work.Fort Carson Commissary1551 Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,400 square feet, 4,350 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 1,890 square feet of side parking lot area for CLICK2GO service. Fourth Option Period: November 1, 2025 through October 31, 2026

Prussman Blvd Bldg 1800Fort Carson COPOC: Rhonda Smith, (719)-503-8301 Email: rhonda.smith@deca.milRear receiving area lot approximately 50,356 square feet, 15,795 square feet of access road from Wetzel Ave to the back wall of Fort Carson Commissary receiving area and 15,354 square feet of side parking lot area for employee parking and CLICK2GO service. Fourth Option Period: November 1, 2025 through October 31, 2026

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

SNOW REMOVAL

FORT CARSON COMMISSARY

Fort Carson Commissary is located at 1551 Prussman Blvd. Bldg. #1800 Fort Carson, CO 80913

GENERAL: The contractor shall provide all personnel, labor, supervision, equipment, tools, parts, transportation, and other items necessary to perform snow, ice removal and salt treatment for the location covered by this contract.

Services will be for approximately 50,356 square feet of receiving area lot at the rear of the Fort Carson Commissary, approximately 15,795 square feet of access road bordering the Fort Carson Commissary from Wetzel Ave to the back wall of the Fort Carson Commissary receiving area and 15,354 square feet of side parking lot area for employee parking and the CLICK2GO service that is located between the main patron parking lot and the receiving area lot access road.

During periods of snowfall when the rate of accumulation is less than 1" per hour, the Contractor shall remove all snow and ice to expose paved or concrete surfaces. During periods of snowfall when the rate of accumulation is greater than 1" per hour, the Contractor shall continuously remove snow as necessary, to preclude an accumulation of no more than 1" on paved/concrete surfaces or the grassy area leading from the loading dock.

The Contractor shall apply snow/ice removal materials commercially recognized as safe for paved/concrete surfaces, as required to assist in the removal/build-up of snow and ice accumulation such as Premiere Ice Melter, Superior Sno-N-Ice Melter or Ice Away.

NOTIFICATION: Within 10 days of contract award, the contractor shall provide the Store Director with a point of contact and phone number to receive service calls and to resolve customer service and invoicing/billing issues. The contractor’s representative shall coordinate with the Store Director for services under this contract.

PERSONNEL: This is a service contract and shall require contractor employees to identify themselves as contractor personnel by introducing themselves, or being introduced as contractor personnel, and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

WORK SCHEDULE: Day and time of all work performed under this contract will be in accordance with the Contract Line Item (CLIN) schedule and will prevent interference with normal commissary operations.

COMPLIANCE WITH ENVIORNMENTAL PROTECTION AGENCY (EPA) AND ASSOCIATED FEES:

The contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations applicable to snow removal and the application ice/snow melting chemicals. All chemicals to be used must be pre-approved by the Fort Carson Department of Public Works and all Material Safety Data Sheets must be supplied to the Fort Carson Commissary and the Contracting Office. The Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such responsibilities.

VEHICLES and EQUIPMENT: The contractor shall provide all vehicles and equipment required to fulfill the requirement. Vehicles shall be in operable condition and meet all local, state and federal safety requirements.

BASE ACCESS: See FAR Clause 52.204-4500 in the Solicitation.

INCLEMENT WEATHER SCHEDULE: The contractor shall clean the designated lots and access roads during the periods specified in the contract. In the event of severe inclement weather, the contractor shall notify the Store Director/ or designated representative, in advance that a cleaning is not possible and ask for an exception to the cleaning schedule. When exceptions are granted, the contractor shall accomplish the cleaning within 2 hours after the severe weather has terminated. Rescheduling to provide make-up lot cleanings shall not be a basis for a claim by the contractor for additional compensation.

AVAILABILITY OF UTILITIES: Water and electricity are available at the job site and may be utilized by the contractor at no cost, in quantities necessary to perform work required. Contractor shall be responsible for all temporary connections and for disconnection of same upon completion of work.

SERVICE/DELIVERY TICKETS: When work is completed, contractor must leave a service/delivery ticket and shall obtain a signature, from only an authorized store representative, on service ticket before departing or by sending a copy later that day to the store POC if work is completed before store opening. Authorized personnel will be determined by the Store Director.

INVOICING AND BILLING: Contractor shall submit invoices in the Wide Area Workflow (WAWF) system on a monthly basis. Service/delivery ticket shall be attached to the Combo invoice in WAWF and indicate dates of service performed.

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

I. SUBMISSION OF QUOTES: Reference 52.212-1 Paragraph (b)

North American Industry Classification System (NAICS) Code applicable to this solicitation is 561790 and the Size Standard is $8.0 mil.

Per FAR 4.1201(a): Prospective contractors SHALL complete electronic annual representations and certifications (Reps & Certs) at https://www.acquisition.gov database. Your Reps and Certs must include the NAICS applicable to this solicitation and indicate your organization’s business size status.

Per 13 CFR 121.104 - If the size determination is based on average annual gross revenue, the method for determining business size status is based on the company’s average annual gross revenues for the last three fiscal years. Organizations whose average annual gross revenues exceed the size standard of this solicitation are considered large businesses. Additional definition is available by searching 13CFR121 at http://www.gpoaccess.gov/cfr/index.html

Quoters shall submit an original copy of the following documents:

(1) Standard Form 1449, Solicitation/Contract/Order for Commercial items, page 1, Blocks 17a, 17b, 30a, 30b, 30c completed and signed by an authorized representative on behalf of the quoter. Discount terms, if any, in Block 12.

(2) A completed Schedule of Supplies/Services starting on page #3, to include total price (NET AMT) for the base year and all option years (CLINs 0001-4001) in addition to a unit price for each sub CLIN 0001AA-4001AB.

(3) Prospective contractors shall complete electronic annual representations and certifications at System for Award Management (SAM) website available at https://www.sam.gov and must indicate their business size for the applicable NAICS code.

(4) Submit the following information:

(a) Dun and Bradstreet (DUNS) or DUNS + 4 Number: _______________________________

(b) Contractor E-Mail Address: ___________________________________________________

(5) Provide a statement of certification that the quoter understands and satisfies the Government’s minimum requirements described in the Statement of Work and elsewhere in this solicitation, and has submitted evidence in the quote of the quoter’s technical approach, personnel/staffing, facilities, equipment, and understanding of the requirements in regards to snow removal services in accordance with best industry practices.

(6) Past Performance information required: Three (3) completed past performance surveys must be submitted that are most similar to the work of this solicitation that the quoter has performed in the past three years. The past performance surveys must be completed and submitted directly, from each reference, to the contracting office via email to Sharon Leonard at Sharon.Leonard@deca.mil by the closing date of the solicitation. Surveys provided directly by the quoter will not be considered.

(7) Material Safety Data Sheets (MSDS) required: Submit Material Safety Data Sheets for all chemicals that will be used for snow/ice removal and abatement at the Fort Carson Commissary with your quote for pre-approval by the Fort Carson Department of Public Works.

DeCA reserves the right to consider any other past performance information available to the Government such as CPARS (formerly PPIRS) or other databases.

II. SITE VISIT: Reference 52.237-1 (April 1984)

A site visit to access the facility is highly recommended, but not mandatory. If a site visit is not conducted by the quoter, Contracting will not entertain any requests for price increases after award. A site visit may be scheduled by calling the below point of contacts at the commissary.

SITE VISIT SCHEDULING: Monday thru Friday (September 1, to October 6, 2021) POINT OF CONTACT: Rhonda Smith (Store Director) (719) 503-8301or email: Rhonda.Smith@deca.mil

(End of Provision)

(End of Summary of Changes)