JUSTIFICATION_REVIEW_DOCUMENT_Bulkers_gc_sig_5-7-19-CA.pdf

HDEC04-19-06

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Modification to add Far East locations to current Contract HDEC04-18-D-0015 (Meat Bulkers) with Hollymatic Corporation.

Statutory Authority: 10 U.S.C. 2304(c) (1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1.

Original Estimated Contract Amount: $2,747,583.21 Estimated Amendment Amount: $ 259,635.00 Estimated Total Contract Amount: $3,007,218.21

Performance Period: June 1, 2019 – May 31, 2023

Prepared By: Houston E. Baker Contracting Officer Phone: 804-734-8000x86257 Date/Initials: _________

Technical: Michael Conwell Supply Management Specialist Phone: 804-734-8000x48251 Date/Initials: ________

Requirements: Rebecca Barefoot Supervisory Supply Management Specialist Phone: 804-734-8000x48085 Date/Initials: ________

PCO: Houston E. Baker Contracting Officer Phone: 804-734-8000x86257 Date/Initials: ________

Required Review Signatures: We have reviewed this J&A and find the justification adequate to support other than full and open competition.

Program Manager: Rebecca Barefoot Phone: 804-734-8000 x 48085

Signature: _____________________ Date: _____________ bakerhe Text Box

HEB

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HEB

Legal Counsel: Nikki Musick Phone: 804-734-8000 x48207

Division Chief: Richard Broda Phone: 804-734-8000 x 48882

Competition Floyd Kirkland Phone: 804-734-8000 x86223

Advocate: Signature: _____________________ Date: _____________

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office – Defense Commissary Agency, Supply/Equipment Acquisition Division, LEAE, 1300 E. Avenue, Fort Lee, Virginia 23801-1800

2. Type of Contract Action – Modification of Contract HDEC04-18-D-0015 to add Far East Store Locations. The action will result in an increase of $259,635.00 totaling $3,007,218.21 for the contract. This contract is Firm Fixed Price which is funded by surcharge.

3. Description of Supplies/Services – This action will provide Far East locations with Meat Bulkers from Hollymatic Corporation. The proposed modification is estimated to be $259,635.00 starting at the first of four option years, expiring May 31, 2023.

4. Authority Cited - 10 U.S.C. §2304(c)(l), in accordance with FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

5. Reason for Authority Cited – Hollymatic is the contractor for contract HDEC04-18-D-0015 and is the only provider that meets the requirements for meat bulkers. Research indicates that Hollymatic has the only bulker attachment that meets our customers’ needs as described in the CED 1M16 Molder/bulker.

6. Efforts to Obtain Competition – A Sources Sought was published on FBO December 19, 2018 and closing on December 31, 2018. Other than Hollymatic, no responses were received. Prior to the award of the current contract, DeCA received only two offers; Hollymatic and another offeror. The other offeror’s product rating was unacceptable and their pricing was incomplete.

Consequently, Hollymatic is the only offeror that received an acceptable product rating, past performance and fair and reasonable pricing. In an effort to obtain competition, a letter was sent to the unacceptable offeror, inquiring about possible improvements to their equipment since their proposal (see part 8). At this time, Hollymatic is the only known manufacturer of the Meat Bulkers who meets the government’s requirement. Hollymatic is prepared to support the Far East locations if added to the existing contract.

7. Fair and Reasonable Cost Determination – In accordance with Far 15.404-1(b) (2) Prices to add Far East will be determined fair and reasonable based on the current contract pricing. The Far East Locations will be priced the same as the CONUS and Puerto Rico CLINs currently on the contract.

8. Market Research and Interested Sources – The Agency identified and communicated with one other supplier, Tide Water Scale & Butcher Supplies, Inc. The company responded that they were in the process for approval at NSF. Hollymatic already has NSF approval. At this time, it is in the best interest of the Government to proceed with modification required to add Far East to the current contract.

9. Actions to Increase/Foster Competition – The Government will continue to post requirements for Meat Bulkers according to the commissaries needs, on Federal Business Opportunities (FBO) website.

10. Other Factors – None.

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Michael Conwell Signature: _______________________________

Title: Supply Management Specialist Date: _________________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Rebecca Barefoot Signature: ___________________________

Title: Supervisory Supply Management Specialist Date: _________________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Houston E. Baker Signature: _______________________________

Contracting Officer Date: __________________

APPROVAL

Based on the foregoing justification, I hereby approve the modification of the HDEC04-18-D- 0015, on an other than full and open competition basis pursuant to the authority of 10 U.S.C§2304(c)(l), provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ______________________________ Date: _________________________

Houston E. Baker Contracting Officer