Solicitation-HDEC0412R0049

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Section SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

HDEC04-12-R-0049

Please use the below table of contents to navigate through this document. Please read the solicitation clauses carefully as certain clauses require contractor fill-in information.

Instruction To Offerors (52.212-1)………………………………………………page 4 Evaluation of Offers (52.212-2)…………………………………………….……page 8 Terms and Conditions (52.212-4)………………………………………………..page 13 Performance Work Statement(PWS)……………………………………………..page 15 Commissary Equipment List(s)….……………………………………………….page 24 Preventative Check List(s)………………………………………………………..page 25 CLIN Information………………………………………………………………...page 29 Solicitation Clauses.……………………………………………………………...page 38

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR 52.212-1

INSTRUCTION TO OFFERORS- COMMERCIAL ITEMS

SUBMISSION OF OFFERS:

Proposals are to be submitted to the Defense Commissary Agency (DeCA), Supply/Equipment Acquisition Division DeCA/LEAE, ATTN: Shante Atkins, 1300 E Avenue, Fort Lee, Virginia 23801-1800. The complete proposal with authorized representative’s signature must be received by the closing date and time annotated within this solicitation.

Failure by the offeror to submit all of the requirements may be cause for the offer to be rejected with no further consideration given.

Technical specifications for the equipment covered by this requirement can be found on the Automated Commercial Equipment Description (ACED) website. Please reference the complete Commercial Equipment Description (CED) of the requested items at www.commissaries.com. Use the following instructions to navigate the website:

Go to: www.commissaries.com

To “About Us” To “Business with DECA” To “Equipment” To “Automated Commissary Equipment Descriptions” To “Search CED’s” In “Search” enter the CED number and search The CED will open for viewing/printing

CED numbers, for MFP covered by this requirement, can be found in the Performance Work Statement (PWS), Paragraph 1.2, Definitions.

Offerors must have updated on-line representations and certifications completed via the On-line Representations and Certifications Application (ORCA) at http://orca.bpn.gov. ORCA certifications must include the respective NAICS code found within the solicitation. The offeror only needs to complete paragraph (b) of FAR 52.212-3 and submit with their proposal.

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. (refer to clause 52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008))

By submission of an offer, the offeror acknowledges the requirement to register in Wide Area Workflow (WAWF) prior to award. The successful awardee will be required to submit “combo invoices” in WAWF to facilitate the payment process. For more information on WAWF, please log in to https://wawf.eb.mil/. Offerors are encouraged to take the Web Based Training on the WAWF site if this is the first time providing a proposal to the government.

By submission of an offer, the offeror acknowledges the requirement to register in Electronic Document Access (EDA) prior to award. The successful awardee will use this site to receive and/or obtain the basic contract and any future modifications. For more information on EDA, please log in to http://eda.ogden.disa.mil/. Offerors are encouraged to review the Training Material on the EDA site if this is the first time providing a proposal to the government.

Note: The System for Award Management (SAM) system will be deployed the end of July. Sam’s will replace the legacy systems CCR, ORCA, FedReg and EPLS. Below identifies the timelines and information related to this implementation.

The legacy systems will be closed for new data entry at the end of Tuesday, July 24th (midnight, eastern time). Contractors will not be able to enter new registrations or update existing registrations July 25th until the system comes up some time on Sunday, July 29th. .

Any data in the legacy systems at midnight on July 24th will be migrated to SAM. If a contractor/grantee is in the middle of a registration, the data they have saved will be migrated to SAM. If partial registrations are migrated to SAM, the contractor/grantee will have to complete the registration when SAM comes back on-line some time July 29th. New contractors should try to complete registrations before July 24th.

By submission of an offer, the offeror acknowledges the requirement to register in myInvoice prior to award. The successful awardee can use this site to review payment status for invoices. For more information on myInvoice, please log in to https://myinvoice.csd.disa.mil/. Offerors are encouraged to review the Instructions on the myInvoice site if this is the first time providing a proposal to the government.

Offeror’s are encouraged to arrange site visits to obtain detailed information regarding the equipment shown in the equipment list in the PWS. Arrangements should be made with the store director at each location. Store addresses and contact information can be found at http://www.commissaries.com/store_locator.cfm.

TECHNICAL CAPABILITY

Offerors shall submit a technical proposal, including exhibits. It is imperative that your written technical proposal explicitly addresses all of the evaluation factors and sub-factors set forth under Technical Capability below. Each question should be addressed separately. The narrative must be written in a clear, concise fashion, describing precisely HOW the offeror proposes to perform the requirements. If you plan on subcontracting, provide information on your subcontractor(s) in each narrative.

Management Plan

Key Personnel/Roles:

1. Explain the key personnel that will be involved with this requirement; to include their positions, years of experience, knowledge and/or skills that will demonstrate their ability to perform the following functions:

Technical Training or Equivalent Experience:

1. Explain how each service technician has a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repairing the equipment included in this PWS. Explanation needs to include years of experience, levels of training, currency of training, frequency of training and knowledge of OSHA regulations.

Lead Time for Repair Parts:

1. Explain your management plan to obtain part(s) to perform the service within the time constraints of the PWS, to include the types of parts stocked in house verses parts that are obtained from parts supplier. What is the alternate plan to obtain parts if the regular parts supplier is out of stock to complete the service in accordance with the PWS?

Methodology to Achieve Services in the PWS

1. Provide an explanation as to how you are going to perform and complete the initial assessment as described in the PWS.

2. Provide Company’s standard PM practice and task list, to include all minimum standards as described in the PWS and the Governments minimum PM task list.

3. Explain how you will meet the requirement as described in paragraph 3.3 Repair material handling equipment of the PWS. To include the following scenarios:

1. Diagnosing failure(s)/problem(s). (example: types of specialty tools and technical manuals required to perform this diagnostic service)

2. The contract covers three locations and all three have failures on the same day at the same time.

3. The location calls and states that the Bakery oven is inoperable.

4. The location calls and states that they have a horizontal meat cleaver with a faulty CPU.

5. The location calls and states that their mixer/grinder is leaving steel shavings in the meat.

6. When encountering a technical problem that is beyond the knowledge of the technical personnel, what is the contingency plan to repair the equipment?

4. The PWS requires a service ticket, invoice and monthly history report (submitted no later than the 10th day of the next month). Provide a plan to ensure PWS requirements are met in the event that the primary administrative personnel are unavailable to complete this requirement?

Quality Control

1. Describe how the company’s quality control plan ensures quality performance of the services, as outlined in the PWS.

2. Indicate any additional checks/services that your company routinely performs as part of the preventative maintenance service, as compared to the Check List in the PWS.

PAST PERFORMANCE

Submit at least five (5) references from companies that you have conducted business with for services that are similar to those listed in this solicitation within the last three (3) years. You should notify the references that we will be contacting them to complete past performance surveys and that they should respond promptly. THIS INFORMATION MUST BE SUBMITTED BY 4 P.M., EDT/EST, AUGUST 20, 2012. THIS INFORMATION MAY BE EMAILED TO THE Supply/Equipment Acquisition Division DeCA/LEAE, ATTN: Shante Atkins, Shante.Atkins@deca.mil