SCIPIIICONFSLDSATCH10.pdf

Streamlined Construction Improvement Program (SCIP)

Seed Project: Design-Build RFP Pre-proposal Conference for

Architectural and Refrigeration Upgrade to McGuire AFB Commissary

Attachment 10 1 Solicitation: HDEC03-11-R-0001

Introduction

• Abel Polendo, HQ DeCA/DOF

• Terry Ward, HQ DeCA/AMDF, Contracting

Officer, Lackland AFB, TX

• Mr. Manny Mendoza, HQ DeCA, Project

Manager, Lackland AFB TX

• Mr. John Zoubra, Store Director

• Mr. Mike Brandt, Jacobs A&E

• WELCOME - We would like to welcome all of you to the pre-proposal conference for the SCIP III acquisition and it’s seed project – D/B Architectural/Refrigeration Upgrade McGuire AFB Commissary, NJ.

Attachment 10 2 Solicitation: HDEC03-11-R-0001

General

• AMDF Branch Chief will discuss what is needed to submit a successful proposal.

• Mr. Manny Mendoza - will discuss technical requirements for the seed project and conduct a facility site tour

• Attendance rosters being circulated.

• Submit questions in writing – a written response will be provided. If there is a conflict between a verbal answer and a written answer, the written answer will prevail.

Attachment 10 3 Solicitation: HDEC03-11-R-0001

Background

• Defense Commissary Agency (DeCA)

• Facilities Division

• Single building type

• Streamlined Construction Improvement Program

(SCIP)

• Task Order Scope: $100K to $25M

• Why McGuire?

• General proposal guidance

– Address all the requirements

– Easy to find the information

– Easy to read (bold topic identification, white space, etc.)

– Address Section M evaluation guidance

Attachment 10 4 Solicitation: HDEC03-11-R-0001

Contracting

THE SOLICITATION

1. This is a five year ordering period IDIQ contract.

General construction to include Design/build, design/bid/build of new commissary facilities, add/alter to existing commissaries, Central Distribution & Retail Centers (Commissaries and Exchanges) Covers 50 US States, Guam, Puerto Rico and some overseas locations.

2. The total program value is estimated at $498M.

3. This is a competitive acquisition with the SEED Project being Full and Open

Projects valued above $12.5 Mil will be unrestricted, open to all Projects valued below $12.5 Mil will be reviewed to see if they can be set aside for small business Projects below $3.5 Mil will be considered for 8(a)

4. Approximately 10 basic contracts will be awarded.

5. You must indicate in your proposal if you are large, small or 8(a).

6. The minimum guarantee is $5K. A task order will be issued to all the successful offerors with award of the basic contract.

Attachment 10 5 Solicitation: HDEC03-11-R-0001

7. The Statement of Work for SCIP III is available as Attachment 1.

8. The plans and specs for the McGuire seed project are available at the web site identified at Section C, page 5 of the solicitation.

9. The magnitude of the SEED project is between $5 to $10 Mil.

10. The acceptance period for this solicitation is 150 calendar days.

11. Attachment 3 is Schedule B for McGuire Commissary. The Schedule consists of SIX Contract Line Items (CLINS) 0001-0006, And a TOTAL AMOUNT column at the bottom.

12. Any taxes, shipping charges, are the contractor’s responsibility. Your price must include all costs associated to perform this project. We will not entertain these costs as a separate charge later.

13.Offerors are reminded to submit their best and complete proposal the first time around as we anticipate award without discussions. The date and time set for receipt of offers will be 4 P.M., 15 Aug 11 at 2250 Foulois Street, Suite 3, Bldg 8400, Lackland AFB TX 78236-1007.

At this time we do not anticipate any extensions for the closing date of proposals and again, we anticipate award without discussions.

Attachment 10 6 Solicitation: HDEC03-11-R-0001

14. Proposals received after the time and date specified on the solicitation will be considered late and unacceptable. Proposals should be submitted to ensure they will arrive prior to the closing time. This includes any form of express mail service and hand carried proposals.

15. Register and Minutes from this Meeting will be posted in FedBizOps. It should be available in about 10 days. Its contents will include:

Minutes of this meeting, Questions and Answers, List of Attendees And any changes to the RFP or to the plans/specs for McGuire AFB, NJ

16. All offerors should read the RFP carefully and thoroughly and submit any questions in writing to the Contracting Officer (CO) immediately.

Comments and questions received after 1 Aug 11 will not be entertained.

17. The performance schedule submitted as part of the offeror’s proposal is the schedule that will apply if your firm receives the seed project for McGuire

AFB.

18. Liquidated Damages - $1,433 per calendar day.

19. Funds for the seed project are subject to availability. No task order will be awarded until funds are available. All task orders awards are subject to the availability of funds.

20. Section L: Make sure all blocks are appropriately checked.

Attachment 10 7 Solicitation: HDEC03-11-R-0001

21. Large Business Offerors MUST submit a Subcontracting Plan with their proposals.

22. Offerors are reminded to submit Bid Bonds with their seed project proposals.

23. Your proposal will be considered nonresponsive if it does not include a bid bond.

24. The Successful Offeror will be required to provide Performance and Payment

Bonds prior to receiving a Notice-To-Proceed.

25. Amendments can be acknowledged by filling in Block 19 of SF 1442, or by signing and returning each amendment with your proposal.

26. Pertinent clauses in this contract:

Davis Bacon Act Buy American Act – The rules that apply vary depending on the estimated $$ value of the project. Buy American is the law and waivers will not be granted!!!

Miller Act – Bid, Performance and Payment Bonds Value Engineering (55/45 split) Payments Under Fixed Price Construction Contracts – Monthly payments for completed work as designated by the government’s technical inspector. It is not our policy to pay for stored material or material not yet installed/completed.

Prompt Payment for Construction Contracts - 14 days ARO a proper invoice, 30 days for final payment.

Attachment 10 8 Solicitation: HDEC03-11-R-0001

SECTION L – Instructions, Conditions and Notices to Bidders

28. Section L spells out everything you need to do in order to submit your proposal.

29. We do not encourage elaborate proposals but we do expect your proposal to be brief, clear, and concise and contain all the necessary documents required in this solicitation.

30. FACTOR 1 – Price Proposal

FACTOR 2 – Technical Proposal Subfactor 1 – Capability to Successfully Manage Multiple Concurrent Task Orders Subfactor 2 – Capability to Successfully Manage Task Orders at Multiple Locations Subfactor 3 – Phased Project Schedule FACTOR 3 – Past Performance Information

31. Proposal Submission Requirements:

Proposal Organization – is spelled out at Section L, of the solicitation Paper Size/Printing

- Standard letter size 8.5” x 11”, foldouts used for charts, tables, or diagrams, which may not exceed 11 x

- Foldouts may be used for charts but count as 2 pages

- Print shall be no smaller than font size 12

- Total length of proposal may not exceed 90 pages (45 pages for duplex). Excess pages will be discarded beginning with page 91 (page 46 for duplex) Price Proposal – submit original and 3 copies Technical Proposal – submit original and 3 copies Past Performance Information – submit original and 3 copies

Attachment 10 9 Solicitation: HDEC03-11-R-0001

Section M, Attachment 10 – Basis for Award

32.It is our intent to award the McGuire project to the offeror providing the best value.

33.The government intends to award without discussions, therefore, you should submit your initial proposal on the most favorable terms from a price and technical standpoint. We do, however, reserve the right to conduct discussions if it’s determined to be in our best interest

34.Basis for Award – Best Value Source Selection will be conducted using FAR Part 15, DFAR 215.3 and DeCAARS 15.3. The contracts will be awarded on the basis of the evaluation factors for mission capability, past performance, and price. Award will be made to the responsible offerors considered most advantageous to the Government. All evaluations factors, other than price, when combined, are considered more important than price.

Our evaluation will consist of 3 parts:

Part 1 – Initial Check for Compliance Part 2 – Evaluation Factors Part 3 – Price

Attachment 10 10 Solicitation: HDEC03-11-R-0001

Evaluation Factors for Award can be found in section M of the solicitation.

Attachment 10 11 Solicitation: HDEC03-11-R-0001

OTHER CONTRACTING CONSIDERATIONS:

Responsibility Matters

Technical and Past Performance when combined are greater than price The actual number of contracts awarded is not fixed and may vary depending on program considerations and other factors.

Unless there are any questions for me, that concludes my portion of the presentation.

Again, if there are any questions – please write them down and submit them to us at the end of this meeting.

TECHNICAL TEAM REMARKS / QUESTIONS / SITE VISIT

Mr. Manny Mendoza, Project Manager

Attachment 10 12 Solicitation: HDEC03-11-R-0001

RFP Overview

• SOW Summary – This is a design/build project for an Architectural and Refrigeration upgrade project at McGuire AFB, NJ. (Refer to Section 01000)

– Architectural – Interior finishes are being replace or upgrade thru the sales area of the store, front Canopy is being reworked, Interior decor is being upgraded to new DeCA Standard, and a new tower is being added at front entrance.

– Structural – Mounting of all roof-top equipment, structural design of the new entry tower.

– Mechanical – Replace all HVAC Equipment throughout the facility except for the boiler and pumps for the heating.

– Plumbing – Relocate/addition of drains for refrigeration and new HVAC condensate. Replace plumbing fixtures as shown on the drawings.

– Electrical – Replace light fixtures as indicated on drawings, replace all canopy light fixtures. Provide power for new HVAC and refrigeration equipment.

– Refrigeration – Replace all refrigeration cases, compressor racks, unit coolers, and roof mounted condensing units. Replace RMCS system.

– Fire Protection – Relocate sprinkler heads as required. Add sprinkler protection in walk-in coolers as shown on the plans.

Attachment 10 13 Solicitation: HDEC03-11-R-0001

Design After Award

• Post Award Conference and Partnering session.

• Design Submittals – 50%, 90%, and 100% design submittals

• Design shall be based on the RFP documents, DeCA criteria, and DeCA guide specifications (www.decafacilities.com/decadesign.)

Attachment 10 14 Solicitation: HDEC03-11-R-0001

Construction Phase

• Contractor responsible for Maintenance and emergency repair of existing HVAC and Refrigeration equipment during construction.

• The contractor shall obtain all necessary passes and identification for entry into Joint Base MDL. (Refer to 01000)

• Schedule of Work – Work shall be normally accomplished during the hours of 7:30 – 4:15 Monday thru Friday.

• Base Regulations – The contractor shall conform to all Base

Regulations and directives.

• Real Property Records – Contractor shall complete a 1354 within 14 days of contract completion

• Project Phasing – Contractor shall submit a phasing plan for approval (Refer to 01025)

• Critical Path Schedule – Contractor shall submit a CPM Schedule within 30 days of NTP

Attachment 10 15 Solicitation: HDEC03-11-R-0001

Construction Phase

• Notice to Proceed

– Contracting officer will issue NTP

– NTP sets the contract start and completion date

– Prior to mobilization contractor shall submit items in paragraph 1.4.3.2 section 01020

– Design Phase

Attachment 10 16 Solicitation: HDEC03-11-R-0001

Existing Floor Plan

Attachment 10 17 Solicitation: HDEC03-11-R-0001

New Floor Plan

Attachment 10 18 Solicitation: HDEC03-11-R-0001

Phasing Plan

Attachment 10 19 Solicitation: HDEC03-11-R-0001