Amendment 0001 to HDEC0220R0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment:

1. A question and answ er document for this solicitation is published as show n on the pages to follow .

2. The Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS, Section 3. BUSINESS REFERENCES is changed to:

requested by 3:00 P.M. EDT/EST/LOCAL TIME (FORT LEE, VA) May 5, 2022.

(SEE CONTINUATION PAGE)

The point of contact for this amendment is Shaneta Carey, Contract Specialist, at (804) 734-8000, Ext. 48297, Email:

shaneta.carey@deca.mil; or Sharon Weston, Contracting Officer, at (804) 734-8000, Ext. 48833, Email: sharon.w eston@deca.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Apr-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0220R0002

X 9B. DATED (SEE ITEM 11)

07-Apr-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Apr-2022

CODE

DEFENSE COMMISSARY AGENCY

RESALE CONTRACTING DIVISION PSMC

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC02 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0220R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SOLICITATION QUESTION(S)

HDEC0220R0002

AMENDMENT 0001

PROGRAM BUY FOR FRESH SHELL EGGS FOR DeCA’s EAST AND

CENTRAL AREAS

SOLICITATION QUESTION & ANSWER

Q. In the solicitation, clause 52.217-9, "Option to extend the term of the contract". It states the government may extend the term of this contract by written notice to the contractor at least 30 days prior to expiration of the current contract period. With an eye on the unknown possible issues will the contractor be given the opportunity to adjust the special factor based on market conditions before each option year?

NO. Please reference the solicitation Section CLAUSES INCORPORATED BY FULL TEXT, Clause 52.216- 4513 BASE PRICE AND SPECIAL FACTOR (EGGS) (DEC 03), specifically Paragraph (c), and Paragraph (e)

FOR EVALUATION PURPOSES.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDEDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. ACCEPTANCE OF OFFERS: The period of acceptance of offers shown in paragraph (c) of FAR Clause 52.212-1, is changed as follows: The offeror agrees to hold the offer firm for 180 calendar days from the solicitation closing date.

2. QUESTIONS RELATING TO THIS SOLICITATION: All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing no later than 3:00 pm Eastern time, fifteen (15) calendar days after the solicitation has been issued. A consolidated list of questions and answers, if applicable, may be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless, and until, an amendment is made to the solicitation. Address questions to the Contracting Officer, Defense Commissary Agency, Resale Contracting, Resale Commodities Team, ATTN: CCQRR (Ms. Sharon K. Weston), 1300 E Avenue, Fort Lee, VA 23801-1800. The contract specialist, Shaneta Carey, will accept written questions from prospective offerors by e-mail to shaneta.carey@deca.mil.

3. BUSINESS REFERENCES: Offerors shall submit the following information in advance of the submission of their proposal. It is imperative to have the information by the designated deadline to ensure no delays in the technical evaluation.

(a) Provide a list of three business references (commercial businesses and/or government agencies other than DeCA) that your firm has done business with during the last three years, or currently in progress, that are similar to the requirements of this solicitation and demonstrates your firm’s ability to perform the proposed effort. The references must be able to provide information on their business experiences with your company relating to the following past performance sub-factors:

Sub-factor A - Product delivery Sub-factor B - Quality history Sub-factor C - Customer satisfaction/Business relations.

This information should be related to the supply of fresh shelled eggs. If your company is submitting a proposal based on a teaming arrangement, also provide references from at least three (3) of your teaming partner’s customers.

Billing departments, sales offices, or customer service departments are not suitable references.

THIS INFORMATION IS REQUESTED BY 3:00 P.M. EDT/EST/LOCAL TIME (FORT LEE, VA) May 5, 2022.

E-mail to mprc@deca.mil. Include the following information for each reference:

i. Name and addreess of the business reference company;

ii. Name and title of the Point of Contact;

iii. Telephone number, facsimile number, and e-mail address of the contact person

iv. Reference company’s type of business (retail, wholesale, or food service)

v. Estimated annual dollar value and type of agreement/contract. Indicate whether your firm is a producer/supplier, distributor or broker to the bsuiness reference and indicate the type of products/service your firm provided.

(b) Offerors must send a signed transmittal letter and past performance questionnaire to three customers submitted as past performance business references in response to paragraph (a) above. A sample cover letter and the required survey are provided in Attachment 7 (Business Reference Letter). Each commercial business reference, including business references of your teaming partner(s) must complete the questionnaire and return it directly to this office.

THE COMPLETED QUESTIONNAIRE IS REQUESTED BY 3:00 P.M., LOCAL TIME (FORT LEE, VA) May 9, 2022. E-mail to mprc@deca.mil. QUESTIONNAIRES PROVIDED DIRECTLY FROM THE OFFEROR WILL

NOT BE CONSIDERED.

(c) If your firm has provided fresh shell eggs to DeCA commissaries in the past or currently in progress under a formal or informal instrument such as a Requirement Type Contract (RTC), Blanket Purchase Agreement (BPA) or Resale Ordering Agreement (ROA), provide its number and list of commissaries supplied with your business reference list as described in paragraph (a) above. DeCA will obtain past performance information directly from the commissary store(s).

(d) If your firm has submitted business references in response to a solicitation to DeCA in the last 12 months, the performance surveys received by DeCA under the previous submission may be used for the past performance evaluation.

(e) Generally, offerors submit commercial references of their best customers and anticipate a favorable rating of their past performance. However, if an offeror believes negative information may be obtained from a reference or other source that has since been corrected, you may submit a brief narrative with your submission of references or in your technical proposal under Technical Proposal, Volume II; Section 3. If negative information is obtained, the Government will provide the offeror with an opportunity to respond to general comments about adverse past performance. The Government reserves the right to consider other past performance data obtained from other sources as stated above.

4. GENERAL INSTRUCTIONS:

(a) Compliance with Instructions: All proposals received timely will be initially reviewed by the Government for completeness and compliance with the RFP’s instructions. Only those proposal(s) that sufficiently meet these requirements will be evaluated further. Any proposal(s) determined untimely will not be considered and will be eliminated from the procurement. Any proposal(s) determined to be significantly incomplete or not compliant with the RFP instructions and would require a complete re-write of the proposal, will not be considered and will be eliminated from the procurement.

The Government will consider any failure to comply with these instructions to be indicative of the kind of behavior that it can expect during contract performance and a lack of capability to perform satisfactorily. It is recommended that your firm provide its best effort with the initial proposal. All correspondence submitted to the Government shall be written and/or submitted in English.

An offeror may submit a proposal on one or more groups. One award will be determined for this geographical group. The contract award(s) will be made on an “all or none” basis for all commissary locations and line items within this geographical group.

(b) Format of Proposal: Submit your proposal package in two volumes (Volume I – Business Proposal and Volume II – Technical Proposal). Each volume should contain a table of contents.

DUE TO COVID-19 RESTRICTIONS AND LIMITED IN OFFICE PERSONNEL, MAILED IN

HARDCOPY (PAPER) VERSIONS OF THE PROPOSAL WILL NOT BE ACCEPTED. THERE ARE

TWO SUBMITTAL OPTIONS. REGARDLESS OF THE OPTION CHOSEN, PROPOSALS MUST BE

RECEIVED BY THE CLOSING DATE AND TIME OF THE SOLICITATION:

OPTION 1: DoD SAFE – Proposals may be submitted electronically through DoD SAFE via https://safe.apps.mil.

In order to submit a proposal through DoD SAFE, offerors shall request a “Drop Off Invitation” from shaneta.carey@deca.mil with a CC to sharon.weston@deca.mil no later than 2:00 PM on May 6, 2022. An offeror request for “Drop Off Invitation” received after this date and time will not be accepted nor will they be provided a “Drop Off Invitation”.

The “Drop Off Invitation” will be sent to the offeror no later than two (2) days prior to the solicitiation closing date

Department of Defense (DoD) Secure Access File Exchange (SAFE) is a web-based file transfer service that provides authenticated DoD Common Access Card (CAC) users (authenticated users) and guests (unauthenticated users) the capability to securely send and receive large files, including files that are too large to be transmitted via email. Guests can receive files from CAC users and send files to CAC users only if the CAC user has requested the files. A notification of the file transfer is sent through email.

DoD SAFE has an Authority to Operate (ATO) Accreditation (Reference the DoD Cyber Exchange website for more information about the ATO) and is approved for the exchange of files up to Impact Level 5 (IL5), which includes Controlled Unclassified Information (CUI), Personally Identifiable Information (PII), and Protected Health Information (PHI) data. Reference the DoD Cloud Connection Process Guide for more information about IL5.

DoD SAFE utilizes the latest web-browser Transport Layer Security (TLS) encryption protocols to secure files while they are in transit. When the encryption option is selected, files uploaded into SAFE are secured with Advanced Encryption Standard (AES) encryption, a Federal Information Processing Standard (FIPS) 140.2 Level 2 approved encryption method.

OPTION 2: Mailed CD-RW – Proposals may be submitted through the mail following the guidance in paragraph 5 A, Section 1 of this clause – 52.212-1 Addendum. Using this method, an electronic copy of each volume and attachments on a re-writable compact disc (CD-RW) is required. Ensure the documents on the CD will open when loaded. Label the disc with your company name, solicitation number (HDEC02-20-R-0002), and a table of contents.

The electronic copy of the CD-RW compact disc must contain Volume I (Business Proposal), Volume II (Technical Proposal) to include pictures, articles, or any documents.

While not required, if a vendor submits a proposal through both DoD SAFE and by mail (CD-RW), the DoD SAFE version will take precedence for evaluation purposes.

(c) Submission of Proposals: For mailed in CD-RWs, deliver completed response package to the address in BLOCK 9, Standard Form 1449. The lower left corner of the package must clearly identify the solicitation number (HDEC02-20-R-0002), date and time for receipt of offers, ATTENTION: CCQRR, Shaneta Carey. The proposal package must be received by no later than the date and time shown in Block 8 of the SF 1449, unless changed by amendment. No facsimile proposals will be accepted. DeCA is closely monitoring the COVID-19 situation. Due to current Department of Defense policy guidance, our mailroom hours are continuously updating. Currently, our mailroom hours are Monday through Friday from 9:00 AM – 4:00 PM EST (Fort Lee, VA). However, these hours are subject to change due to the COVID-19 situation. Delays caused by commercial means such as airlines, express carriers such as Federal Express, United Parcel Service, etc. or municipal difficulties such as blackouts, are not excusable. Ensure enough time is allowed for the mailed in CD-RW proposal to arrive on time.

(d) Contract Award: IN ACCORDANCE WITH FAR 52.212-1(g), OFFERORS ARE HEREBY ADVISED THAT

THE GOVERNMENT INTENDS TO EVALUATE OFFERS AND AWARD A CONTRACT WITHOUT

DISCUSSIONS WITH OFFERORS. Therefore, offerors should propose their best offer initially containing the best terms from a price, technical approach, and past performance standpoint. However, the Government reserves the right to conduct discussions. In accordance with FAR 15.306(d)(2), the objective of discussions is to “maximize” the Government’s ability to obtain best value, based on the requirements and the evaluation factors set forth in the solicitation. Should discussions be deemed necessary by the Contracting Officer due to proposal unacceptability or other issues that must be addressed before award, they will be conducted either orally and/or in writing, with only those offerors determined to be within the competitive range. The contracting officer may limit the number of proposals in the competitive range that will permit an efficient competition among the technically acceptable proposals. The Government may reject any or all offers if such action is in the public’s best interest; and may waive informalities and minor irregularities in offers received.

(e) Determination of Business Size: The North American Industry Classification System (NAICS) code for this acquisition is 112310 (Chicken Egg Production) and the size standard is $16.5 million dollars (average annual gross revenue of your firm and its affiliates for the last 3 fiscal years). The size standard of $16.5 million dollars represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for this procurement action.

(f) Subcontracting Plan: A Small Business Subcontracting Plan is required according to FAR 19.702 from large business concerns and must be submitted with the initial proposal. Questions regarding your business size may be directed to your local Small Business Administration Office, contact information may be found at http://www.sba.gov/localresources/index.html. Failure to submit an acceptable plan with the initial proposal may deem the proposal non-responsive and may make the offeror ineligible for award of a contract. See Paragraph 5, Submission of Proposal Package, Business Proposal, Volume I, Item 5A, Section 3, below for submission requirements. Registration and subcontracting plan submission to the Electronic Subcontracting Reporting System (eSRS), the Government-wide electronic web-based system for small business subcontracting program reporting is a requirement for any offeror that received a contract award resulting from this solicitation. Large business awardee(s) will be required to register as contractors on eSRS database via internet at https://www.acquisition.gov.

(g) Formal Teaming Arrangements: A formal teaming arrangement is when the offeror submitting a proposal will depend on the products, capital contributions, or expertise [in whole, or in part] of another company (or companies) to successfully complete the terms of any contract resulting from this solicitation. The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer. It is entirely at the discretion of the offeror whether to propose a teaming arrangement. The Government has no preference. The prime contractor (the offeror) maintains full responsibility for contract performance, regardless of any changes to the teaming arrangement between the prime contractor and its teaming partners. Offerors who submit an offer based on such an arrangement must submit a written legal teaming arrangement with their proposal. The specific responsibilities assigned to a company must be clearly stated in the teaming arrangement. See Business Proposal, Volume I, Item 5A; Section 6 for submission requirements. For the terms and conditions of formal teaming arrangements during contract performance, see Addendum to FAR 52.212-4, paragraph (mm).

(h) Site Visit Assessment: The Government reserves the right to conduct site visit(s) of any of the offeror’s facilities or teaming partner(s)/sub-contractor’s facilities at any time during the source selection process.

5. SUBMISSION OF PROPOSAL PACKAGE:

A. BUSINESS PROPOSAL – VOLUME I (SECTIONS 1 – 9)

Section 1: General Information

This section of your firm’s proposal shall include the following:

(a) A completed Standard Form (SF) 1449. Provide your company’s Name, Mailing Address, Telephone Number, DUNS and CAGE code numbers in block 17a. Complete block 17b accordingly. Ensure that Blocks 30a, 30b, and 30c on the SF 1449 are complete and that an authorized official with authority to bind the company contractually signs the document.

(b) All amendments issued against this solicitation before the closing date shall be acknowledged by completing and signing Blocks 8, 15A, 15B, and 15C of the Standard Form 30, Amendment of Solicitation and included in this section.

(c) The following fill-in clauses must be completed and submitted in this section:

• FAR Clause 52.209-7, Information Regarding Responsibility Matters

• FAR Clause 52.212-3 ALT I, Offeror Representations and Certifications—Commercial Items with Alternate I

• DFARS Clause 252.209-7993 (DEV), Representation by Corporations Regarding an Unpaid Tax Liability or Felony Conviction under any Federal Law (Deviation 2014-O0009)

(d) In this section, provide your DUNS number, Taxpayer Identification Number (TIN), and the date you completed or updated System for Award Management (SAM) registration.

Offerors are required to register in the System for Award Management (SAM) database via the internet at https://www.sam.gov/SAM. You must have a Data Universal Numbering System (DUNS) number in order to begin the registration process. If you do not have a DUNS number, call Dun & Bradstreet at 866-705-5711 or access their website at http://fedgov.dnb.com/webform. The information in the SAM database must match the information in the IRS database and remain active throughout the source selection process and subsequently throughout the life of any resultant contract(s). If you are registered in SAM, verify that your record is active.

The prospective offeror must register and submit Annual Representations and Certifications via the Online Representations and Certifications Application (ORCA) website via the internet at https://www.beta.sam.gov/. The contractor is responsible for ensuring that its information is updated and complete.

Electronic Document Access (EDA) is a requirement for any offeror that receives a contract award resulting from this solicitation. Awardee(s) will be required to register as vendors on the EDA database at http://eda.ogden.disa.mil. Registration in EDA, SAM, and participation in Electronic Funds Transfer (EFT) are mandatory for award eligibility.

(e) The offeror shall include in this section a signed letter on company letterhead that provides the names, titles, phone numbers and e-mail addresses of all persons who are authorized to negotiate and bind the firm contractually.

These will be the only persons authorized to request changes to the Contracting Officer. The authorized negotiations letter must match the primary business point of contact and alternate business point of contact listed in the SAM database.

(f) If the offeror’s eggs have a shelf life greater than the USDA minimum, the offeror should provide the shelf life days for each product.

Section 2: Delivery Schedule

This section of your firm’s proposal shall include a signed Delivery Schedule Compliance Certification (See Attachment 4).

Review the Delivery Schedule in ‘Attachment 2’. This is the government’s preferred delivery schedule. At a minimum, compliance with the schedule as stated in the solicitation at ‘Attachment 2’ is mandatory for consideration of any proposed alternate delivery schedule. If an offeror cannot certify compliance to the delivery schedule as stated in the solicitation, the offeror’s proposed alternate delivery schedule will not be considered and the proposal may be eliminated from further consideration for contract award.

Section 3: Small Business Subcontracting Plan

In this section, include your firm’s small business subcontracting plan, if the average annual gross revenue of your firm and its affiliates for the last 3 fiscal years is greater than $16.5 million dollars (as described in paragraphs 4(e) and (f) above). See FAR Clause 52.219-9 for the required information that must be included in the plan.

Approved Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for your firm’s current fiscal year for approval and have received a return copy bearing the signature of the contracting officer (DeCA or another Government Agency), your plan was approved. Commercial subcontracting plans are required annually. Submission of a new subcontracting plan for the company’s next fiscal year is required 30 days in advance of the expiration of the current plan. The approved plan will satisfy the requirements of this solicitation and a copy must be submitted with your proposal.

Acceptable Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for your firm’s current fiscal year for approval and it was reviewed and you have received communication from DeCA’s Contracting Office that indicated the necessary changes prior to approval of the plan, your plan is acceptable pending the implementation of changes recommended by the Contracting Officer. The changes should be minor in nature. The acceptable plan will satisfy the requirements of this solicitation. Implementation of the recommended changes is required prior to the submission of your proposal and a copy must be submitted with your proposal.

Unapproved Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for approval but did not receive a returned signed copy by a Contracting Officer, or your recommended changes failed to be implemented, or there has been no communication and/or correspondence regarding your subcontracting plan, your plan has not been approved nor accepted. It is the contractor’s responsibility to follow-up with the assigned DeCA contract specialist to determine the status of your subcontracting plan. To state that your subcontracting plan was previously submitted is not sufficient and does not satisfy the requirements of the solicitation. The offeror must either submit a new subcontracting plan or update the necessary information to bring the plan current.

The subcontracting plan must comply with the requirements of FAR Part 19.704 and DFARS Part 219.704 and contain positive and attainable goals. The subcontracting plan must contain information that clearly demonstrates the progression in the estimated goals from the last plan. Incomplete subcontracting plans will not be acceptable and your proposal may not receive further consideration for contract award.

Assistance in developing or updating a subcontracting plan may be obtained online from the Defense Contract Management Agency (DCMA) at www.dcma.mil. Under "Customer Access", click on "CMT Viewer", enter your CAGE number on the search screen to obtain your SBS contact.

In addition, your local Procurement Technical Assistance Center (PTAC) may be of assistance at www.dla.mil/db/procurem.htm. A subcontracting plan template is available on the DeCA website at https://www.commissaries.com/our-agency/business-with-deca/small- business/electronic-subcontract-reporting-system.

Failure to submit an acceptable subcontracting plan with your initial offer/proposal may deem the proposal nonresponsive and may make your offer ineligible for contract award.

Section 4: Dun & Bradstreet Report

The following document is required in this section of the proposal: Offerors shall submit a current and comprehensive report from Dun and Bradstreet Incorporated, as it relates to the firm submitting the offer and/or performing the contract. The report should provide a business summary, executive summary, credit capacity summary, special events, financial stress summary, financial stress norms, credit score summary, credit score norms, payment trends, summary of payment habits, payment analysis by industry, public filings summary, public filing detail, business background, and financial summary. The phone number for customer services at Dun and Bradstreet is (800) 234-3867 from anywhere within the United States. From outside of U.S., contact your local D&B office.

Section 5: Schedule of Supplies/Pricing Spreadsheet

The following pricing information shall be included in this section:

(1) Completed paper copy of the pricing spreadsheet, showing completed pricing information for the 12-month base period of performance and four 12-month options for the proposed group. An offeror may submit a proposal for one or more groups.

(2) If the Contracting Officer determines discussions are not necessary, contract award may be made from the initial price proposal.

If discussions are necessary, offerors within the competitive range, at their own discretion, have the opportunity to revise their proposals at any time during the response period for all rounds of discussions, to include the request for final proposal revisions.

Offerors need to consider any future or past market changes that may affect their proposed firm fixed prices that are specified as special factor(s). It is the prospective offeror's responsibility to submit any price changes or determine not to make any price changes at their own discretion to any line item(s) effecting the total estimated evaluated price for one or more geographical groups (as appropriate) that ultimately may affect the offeror's standing in the procurement. The Government is under no obligation to make or allow price changes at any time during the procurement through contract start date due to an offeror’s failure to adjust prices when provided an opportunity to do so.

Offerors are provided a final opportunity to revise prices during the Request for Final Proposal Revisions. The prices obtained in response this request are the prices that will be in effect at the contract start date. The offeror’s final pricing contained in the final proposal revision is considered the offeror’s best price to the Government. There will not be any additional adjustments or other price changes applied to the offeror’s final pricing regardless of the timeframe that has lapsed between the response to the request for final proposal revision and contract start date. The Contracting Officer has the discretion to make or allow any price adjustment as determined necessary, fair and reasonable any time during the procurement through performance start date but is under no obligation to do so.

Any price changes made after contract award will be in accordance with the terms and conditions in the contract.

(3) A re-writable compact disc (CD-RW) containing the completed Excel file that is compatible with Microsoft Excel 97-2003 of Exhibits A through BD for Groups 1-10 (Schedule of Supplies/Pricing Spreadsheet). Ensure that the documents on the CD will open when loaded. NOTE: USB Flash Drives or Memory Sticks will not be accepted. Label the disk with your company name and the solicitation number HDEC02-20-R-0002. The DoD Safe version of the spreadsheet will prevail if discrepancies arise.

Pricing Line Items o Use the Excel file that is compatible with Microsoft Excel 97-2003 to open the pricing spreadsheet at Exhibits A through BD for Groups 1-10. The spreadsheet contains descriptions of the products and annual estimated quantities required for fresh shelled eggs. Pricing must be FOB Destination for this group.

o Use Excel to enter information in all yellow highlighted fields, i.e., Contractor’s Name, Global Trade Identification Number (GTIN), Universal Product Code (UPC), UPK, Type of Packaging; Special Factor Price. The offeror shall assign and maintain one unique Universal Product Code (UPC) and one Global Trade Identification Number (GTIN) for each item within the proposed Group(s) listed in the Schedule of Supplies/Pricing Spreadsheet at Exhibits A through BD for Groups 1-10. An offeror must submit a Special Factor Price on all line items for the base period (12 months) and the four one year option periods with an estimated annual quantity within a group in order to be considered for a contract award, except Special Buy line items (for further details on special buys, see Addendum to FAR 52.212-4, Paragraph (gg)). Special factors are firm fixed prices that are added to the weekly market price as published by the Urner Barry Report to calculate a weekly adjusted unit price. The special factor reflects the offeror’s profit, overhead, distribution/transportation, and vendor stocking. The special factor must be in whole cents, not more than two places after the decimal, with a plus or minus sign in front of it. The spreadsheet must be saved in a format that is “fully compatible with Excel 97-2003”.

o An offeror must submit an overall single percentage of the special factor price submitted per geographical group that represents the average costs of fuel and transportation. A space is provided at the end of each group on the Schedule of Supplies/Pricing spreadsheet for the base and option year performance periods. This percentage of the special factor price is the only portion that will be used to calculate and evaluate any future request for price adjustment. Failure to provide the information requested may result in removal of an offer from consideration for contract award.

o An offeror may also propose an alternate item for consideration; however, failure to price all line items may result in removal from consideration for contract award. Any proposed alternate must be in accordance with the instructions for Volume II, Technical Proposal; Section 2.

o Related Information: As adequate competition is expected from this solicitation, no cost or pricing data is required; however, the Contracting Officer reserves the right to require such data if they are otherwise unable to determine the proposed price to be reasonable or realistic or to resolve any apparent unbalanced pricing.

o Vendor Stockers are required for the stores. The cost of providing vendor stockers will not be priced separately and must be included in the special factor price offered for each line item. (See additional instructions in Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (ii) – Vendor Stocker Requirements).

Section 6: Formal Teaming Arrangements (if applicable)

This section shall contain information about the offeror’s Teaming Arrangement, if such arrangement is being utilized. If no teaming arrangement is being used the offeror must state that under this section.

If an offer is submitted based on a teaming arrangement with another company, as described in paragraph 4 (g) under “General Instructions” in this Addendum, the proposal must include a copy of the legal teaming arrangement (i.e. letter of agreement between parties) in this section of Volume I. The letter must substantiate the stability of the teaming arrangement. The offeror must supply information as it relates to both companies regarding any information required by this solicitation. This includes narratives, business references, certifications, DUNS numbers, etc.

At a minimum, the teaming arrangement must include:

i. Company names and address of the team members;

ii. Names and titles of key individuals within those companies;

iii. Nature and scope of the teaming arrangement;

iv. Duration of the agreement;

v. Roles and responsibilites of the prime contractor and the teaming partner, including limitations, if any;

vi. Provisions for the admission and withdrawal of member from the team, and the tersm, conditions and notices required for withdrawal;

vii. Provisions for continuing the teaming arrangement upon withdrawal of a member, death of a member, or other dissolution of the teaming arrangement;

and

viii. Any other provision deemd relevant by the team.

Section 7: Technical Data Sheet (TDS)

This section of your firm’s proposal shall include a signed TDS Compliance Certification (See Attachment 5).

Compliance with the TDS as stated in the solicitation at Attachment 5 is mandatory. If an offeror cannot certify compliance to the TDS as stated in the solicitation, the offeror’s proposal may be eliminated from further consideration for contract award.

B. TECHNICAL PROPOSAL – VOLUME II (Sections 1-3)

This volume shall contain the offeror’s written technical proposal including narratives/exhibits, alternates, and teaming arrangements. Use standard 8.5 X 11 inch paper in portrait orientation. This volume of the proposal should not exceed 100 pages. Volumes should be tabbed for ease of identification.

Section 1: Technical Product – Written Narratives:

Each offeror shall submit written narratives on the below sub-factors in order to substantiate the offeror’s technical product. The sub-factor title should be used as a topic heading in each offeror’s proposal and the response below.

Each sub-factor should be answered directly and must be written in a clear and thorough manner, describing precisely HOW the offeror proposes to perform the requirements. The inclusion of filler material such as copies of articles (all media types), reports and/or forms without a direct correlation to a specific sub-factor or from previous proposal or commercial applications should be avoided unless it has a direct application to the objective of this solicitation. If you plan on subcontracting or forming a teaming arrangement, provide information on your primary subcontractor(s) and/or/teaming partner, in addition to your own information in each narrative.

It is imperative that your written technical proposal explicitly addresses the following:

Sub-Factor A: Experience

Minimum Requirement: The offeror’s proposal must demonstrate work experience within the last three years where the work performed was similar in scope to the work required under this solcitation.

Submission Requirement: The proposal shall describe the offeror’s experience that is similar in scope to the work required under this procurement as described in Addendum to FAR 52.212-4, Contract Terms and Conditions- Commercial Items, Paragraph 1, SCOPE. The following items shall be described and provided in the proposal:

firm’s history, production capacity, and organization chart (include years of experience for each key personnel).

Sub-Factor B: Distribution Plan

Minimum Requirement: The offeror’s distribution plan must be consistent with commercial retail practices that are similar in scope and describes how the offeror’s distribution capability will satisfy the requirements in Attachment 2, Delivery Schedule, and in accordance with Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (bb), Delivery Schedule.

Submission Requirement: The proposal shall describe in detail the distribution method/plan to accomplish the required deliveries in Attachment 2 (Delivery Schedule) and in accordance with Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (bb), Delivery Schedule. The plan shall describe all modes of transportation, the ordering process, and contingency plans to include name, title, and contact information for the person(s) responsible for customer service and/or ordering.

Sub-Factor C: Quality Control Plan

Minimum Requirement: The offeror’s proposal must show the following information:

1. HACCP and/or SSOP (recent verification date)

2. Names of third party auditors or federally regulated agencies

3. Contact information of personnel responsible for quality control

4. FDA Bioterrorism number

5. USDA plant number, names, and locations for all productions facilities

6. Recall procedures and contact information for the responsible personnel

Submission Requirement: The proposal shall state the firm’s most recent verification date of the Hazard Analysis Critical Control Plan (HACCP) and/or Sanitation Standard Operating Procedures (SSOP) (applicable to distributors only). Provide the names of any third party auditors or federally regulated agencies involved in the HACCP and/or SSOP verification process. Provide the names, titles, and contact information of company personnel responsible for resolving quality control problems. The proposal shall list the FDA Bioterrorism number, and USDA plant numbers, names, and locations for all the production facilities proposed for use during contract performance. The proposal shall describe in detail the firms recall procedures and provide the names, titles, and contact information of company personnel responsible for recalls.

Sub-Factor D: Additional Support and Promotion Plan

Minimum Requirement: The offeror’s prmotional pna must provide for one promotion per quarter and additional supprt as stated in Addumdum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (kk), Additional Support and Promotion Plan.

Submission Requirement: The proposal shall describe how the firm plans to fulfill the requirement set forth in Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (kk), Additional Support and Promotion Plan. A promotion plan and examples of additional support are required.

Sub-Factor E: Vendor Stocking

Minimum Requirement: The offeror’s proposal must demonstrate how the firm will satisfy requirements in Attachment 2 (Delivery Schedule) and in accordance with Addendum 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (ii), Vendor Stocking Requirements.

Submission Requirement: The proposal shall describe how the firm plans to satisfy vendor stocking requirements as stated in Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, Paragraph (ii); Vendor Stocking Requirements. The plan shall include a contingency plan and state the names, titles, and contact information of company personnel responsible for vendor stocking.

Section 2: Proposed Alternatives (if applicable)

This section shall contain information about a proposed alternate item or delivery schedule, if such is being proposed. If proposed, these alternates must be clearly identified in the offeror’s proposal and required information submitted as specified below. The Government is not obligated to accept any proposed alternates. The Contracting Officer will provide notification if a proposed alternate is determined to be acceptable. If the Government accepts a proposed alternate, the offeror will be required to acknowledge the Government’s acceptance.

• Alternate Item: An offeror may propose an alternate item for consideration only if the offeror has provided pricing and required information for the specified item in Exhibits A through BD, for Groups 1-10, Schedule of Supplies/Pricing Spreadsheet, Section 5 of the Business Proposal, Volume I. Failure to price all the line items may result in removal of the offeror’s proposal from further consideration for contract award. In order for an alternate item to be considered, the following must be provided in this section: (1) the Sub-Contract Line Item Number (Sub CLIN) of the item the alternate is being proposed to replace; (2) description of the alternate item; (3) weight, size and package information; (4) shelf life guarantee from date of pack; (5) UPC number; (6) GTIN number; (7) UPK;

(8) proposed special factor for the specified; (9) explanation of the differences between the original item and the proposed alternate; and (10) an explanation of the expected benefits to DeCA by accepting the proposed alternate item.

• Alternate Delivery Schedule: An offeror may propose an alternate delivery schedule for consideration only if the proposal complies with the instructions in this section. The alternate delivery schedule must be submitted with your proposal in this section of the Technical Approach Proposal, Volume II. The alternate delivery schedule must include an explanation of the differences that clearly states the benefits of the proposed delivery schedule compared to the delivery schedule at Attachment 2. The Government is not obligated to accept any alternate delivery schedule. The Contracting Officer will provide notification to the offeror whether or not a proposed alternate delivery schedule is determined to be acceptable to the Government. If an alternate delivery schedule is accepted by the Government, the offeror will be required to sign a Delivery Schedule Compliance Certification that reflects the alternate delivery schedule. If an alternate delivery schedule is not accepted by the Government, no further consideration will be given to the alternate delivery schedule.

Section 3: Additional Past Performance Information (if applicable)

If an offeror believes negative information may be obtained from a business reference that has since been corrected, you may provide a brief narrative in this section of the technical proposal (see Paragraph 3(e) under “Business References” in this Addendum). The Government reserves the right to consider other past performances data obtained from other sources as stated above.

(End of Clause)

(End of Summary of Changes)