HDEC02-14-26-Amend_0005-JA-HDEC0209D0005.pdf

Control No. HDEC02-14-26 Amendment 0005

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Modification P00018 to extend the period of performance for contract HDEC02-09-D-0005, with Hickman’s Egg Ranch, Inc., to provide uninterrupted egg products to the grocery departments for five (5) stores in the West Area of the Defense Commissary Agency.

Statutory Authority: 10 U.S.C. §2304(c)(1)/FAR 6.302-1(a)(2)

Performance Period: March 5, 2017 – April 29, 2017 J&A Original Amount: $ 955,673.00 Amendment 0001 Amount: $ 1,194,591.00 Amendment 0002 Amount: $ 1,108,153.00 Amendment 0003 Amount: $ 882,235.00 Amendment 0004 Amount: $ 254,156.00 Amendment 0005 Amount: $ 169,436.00

New J&A Total Amount: $ 4,564,244.00

Prepared by: Savicsa L. Robinson Contract Specialist Telephone: (804) 734-8000, ext. 8-6143 Date/Initials: ______________

Technical/ Steven Villeneuve CMS/Program Manager Requirement: Telephone: (804) 734-8000, ext 4-8495 Date/Initials: ______________

PCO: Kimberly A. Cooper Contracting Officer Telephone: (804) 734-8000, ext 4-8920 Date/Initials: ______________

Signatures are required below:

Program Manager: Steven Villeneuve Phone: (804) 734-8000, 4-8495

Signature: ______________________________ Date: _______________________

General Counsel: Helen J. White Phone: (804) 734-8000, 4-8324

Signature: ______________________________ Date: _______________________

Division Chief: Rhonda V. McDougal Phone: (804) 734-8000, 4-8893

Signature: _______________________________Date: _______________________

Competition Advocate: Floyd Kirkland Phone: (804) 734-8000, 8-6223

Signature: _______________________________ Date: _______________________ favaleea Typewritten Text

XXXXXXXXXXX

favaleea Typewritten Text Ernie Favale

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: Defense Commissary Agency (DeCA), Resale Contracting Division, 1300

E. Avenue, Fort Lee, Virginia 23801-1800.

2. Type of Contract Action: Modification of contract HDEC02-09-D-0005 with Hickman Egg

Ranch. The proposed modification will extend the period of performance two months from March 5, 2017 to April 29, 2017. The contract type is a requirements type. The Resale Stock Fund Activity, Defense-Wide Working Capital Fund, provides funding.

3. Description of Supplies/Services: This action will provide uninterrupted egg products to the grocery departments in the five (5) store locations within the West Area of the Defense Commissary Agency. The proposed two month modification would increase the estimated contract value by $169,436.00 for a new total estimated contract amount of $13,920,435.00 and extend the contract performance until April 29, 2017. The estimated contract extension amount was derived from estimated quantities expected to be delivered to the five (5) commissary store locations between March 5, 2017 and April 29, 2017. ($508,311.00/6 = $84,718.00 X 2 = 169,436.00).

4. Authority Cited: 10 U.S.C. §2304(c) (1), in accordance with FAR 6.302-1(a) (2) (ii), only one responsible source and no other supplies and services will satisfy Agency requirements.

5. Reason for Authority Cited: Contract HDEC02-09-D-0005 expires on March 4, 2017. The follow on contract for solicitation HDEC02-14-R-0005 will be awarded on or about March 1, 2017, and contract performance is scheduled to begin on April 30, 2017. Only the incumbent contractor can provide full, uninterrupted service to the commissaries until the new award is in place. The additional two months are needed to allow sufficient time for a startup period for the contract awardee.

In the absence of a contract extension, the availability of egg products will cease in the commissaries covered under this contract and the service member will be denied their commissary benefit provided to them by statute under 10 USC §2481 and 10 USC §2484. The commissary benefit is a cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for military members and their families.

Hickman’s Egg Ranch, Inc. has been performing this contract successfully for over seven years, providing product that conform to the contractual requirements and terms and conditions. They have the systems in place to continue uninterrupted service. Hickman’s Egg Ranch, Inc. is the only source available that has the necessary infrastructure established to provide uninterrupted service in accordance with federal, state and agency requirements to the DeCA commissaries for this extension period.

6. Efforts to Obtain Competition: The follow on solicitation was issued and posted to FedBizOpps government website on May 6, 2016 and closed on June 8, 2016 to procure egg products for five (5) West Area commissaries covered under the subject contract. This amended justification and approval (J&A) will be made available for public inspection, after the completion of the contract modification to extend contract performance with the incumbent contractor, in accordance with FAR 6.305.

A sources sought notification was not issued for this requirement due to the fact no contractor would be capable to provide service for only a two month period. Support of this effort requires contractors to, stage inventory in egg production facilities so that the demands of the commissaries can be met on a weekly basis and provide vendor stocking support for each commissary as required. Any new contractor would require approximately 30 to 60 calendar days to order and stage these requirements. In order to ensure continuity of service, the requirement to post sources sought notice is waived by the Head of the Contract Activity as allowed by DFARS/PGI 206.302-1.

7. Fair and Reasonable Price Determination and Contracting Officer Certification: The

Contracting Officer has determined that the anticipated cost to the Government for the contract modification for the two month extension, will be fair and reasonable, based on the weekly urner barry report, and the special factors agreed to by the contractor to maintain the current pricing.

8. Market Research and Interested Sources – The Contracting Officer has determined that sources from the previous acquisition history, Google searches, the Small Business Administration Dynamic Search Database, FPDS-NG was used to support and document market research for the follow-on requirement.

9. Action to Increase/Foster Competition: The follow-on acquisition was solicited on a full and open competition basis.

10. Other Factors: Not applicable.

11. Locations covered under contract HDEC02-09-D-0005:

1. Schofield Barracks

2. Kanoehe Bay

3. Hickman

4. Pearl Harbor

5. Barbers Point

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Steven Villeneuve Signature: ___________________________ CMS/Program Manager Date: __________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Steven Villeneuve Signature: ___________________________ CMS/Program Manager Date: __________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the prices for these contract actions are fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Kimberly A. Cooper Signature: ___________________________ Contracting Officer Date: __________________

APPROVAL

Based on the above mentioned justification, I hereby approve the two month extension from March 5, 2017 until April 29, 2017, for the continued delivery of egg products for five (5) West Area store locations covered under contract HDEC02-09-D-0005. This J&A is approved on an other than full and open competition basis pursuant to the authority of 10 U.S.C. §2304(c)(1), provided funds are available, or will be available, and provided that the products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ___________________________________ Date: ___________________

Floyd Kirkland Competition Advocate