Hillandale_J A_HDEC02-14-01-Amend_3_-_Eggs__-_signed.pdf

Control No. HDEC02-14-01 Amendment 0003

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Modification to extend the period of performance for contract HDEC02-08-D-0002, with Hillandale Farms to provide uninterrupted egg products to the grocery departments for thirty-eight (38) stores in the East Area of the Defense Commissary Agency.

Statutory Authority: 10 U.S.C. §2304(c)(1) Original Amount: $35,350,625.00 J & A Amount: $ 853,894.00

New Total Amount: $36,204,519.00

Performance Period: March 1, 2015 to May 2, 2015

Prepared by: Diane Moore Contract Specialist Telephone: (804) 734-8000, ext. 4-8922 Date/Initials: ______________

Technical/ Steven Villeneuve CMS/Program Manager Requirement: Telephone: (804) 734-8000, ext 4-8495 Date/Initials: ______________

PCO: Trista P. Robinson Contracting Officer Telephone: (804) 734-8000, ext 4-8892 Date/Initials: ______________

Signatures are required below:

Director of Sales: Tracie L. Russ Telephone: (804) 734-8000, 4-8855

Signature: ______________________________ Date: _______________________

General Counsel: Telephone: (804) 734-8000, 4-8324 Helen J. White

Signature: ______________________________ Date: _______________________

Deputy Director, Acquisition Management:

Richard A. Deiter Telephone (804) 734-8000, 4-8932

Signature: _______________________________Date: _______________________

DeCA Competition Advocate:

Ernie A. Favale Telephone: (804) 734-8000, 4-8548

Signature: _______________________________ Date: _______________________

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: Defense Commissary Agency (DeCA), Resale Contracting Directorate (LEAR), 1300 E. Avenue, Fort Lee, Virginia 23801-1800.

2. Type of Contract Action: Modification of contract HDEC02-08-D-0002 with Hillandale

Farms. The proposed modification will extend the period of performance two (2) months from its current expiration date of March 1, 2015 to May 2, 2015. The contract type is a requirements type. The Resale Stock Fund Activity, Defense-Wide Working Capital Fund, provides funding.

3. Description of Supplies/Services: This action will provide uninterrupted egg products to the grocery departments in the thirty-eight (38) store locations within the East Area of the Defense Commissary Agency. The proposed two (2) month modification would increase the estimated contract value by $853,894.00 for a new total estimated contract amount of $36,204,519.00 and extend the contract performance period until May 2, 2015.

4. Authority Cited: 10 U.S.C. §2304(c)(1), in accordance with FAR 6.302-1(a)(2)(ii), only one responsible source and no other supplies and services will satisfy Agency requirements.

5. Reason for Authority Cited:

Contract HDEC02-08-D-0002 expires on February 28, 2015. Only the incumbent contractor can provide full, uninterrupted service to the commissaries until the new award is in place. The Agency incurred significant delays in completing the follow-on acquisition due to the completion of other priority solicitations. The additional two (2) months is needed to allow sufficient time for completion of Agency level contract reviews, to conduct senior management briefings/approvals, and to allow for a startup period for the contract awardee(s). The startup period allows the awardee(s) time to transition into the stores and for the Agency to input the appropriate pricing and product information into its automated systems and to ensure the systems are functioning properly. The projected award date is by March 2, 2015 with a performance start date of May 3, 2015.

In the absence of a contract extension, the availability of egg products will cease in the commissaries covered under this contract and the service member will be denied their commissary benefit bestowed upon them by statute under 10 USC §2481 and 10 USC §2484. The commissary benefit is a cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for military members and their families, especially during the upcoming holiday season.

Hillandale Farms has been performing this contract successfully for over six years, providing products that conform to the contractual requirements and terms and conditions. They have the systems in place to continue uninterrupted service. Hillandale is the only source available that has the necessary infrastructure established to provide uninterrupted service in accordance with federal, state and agency requirements to the DeCA commissaries for this extension period.

6. Efforts to Obtain Competition: This amended justification will be made available for public inspection, after the completion of the contract modification, in accordance with FAR 6.305. A pre-solicitation notice was published on FedBizOpps identifying the government’s intent to procure egg products for thirty-eight (38) East Area commissaries covered under the subject contract.

7. Fair and Reasonable Price Determination and Contracting Officer Certification:

No change to original J & A.

8. Market Research: Market research did not reveal any contractors having the ability to facilitate the successful and expeditious execution of the products and services required via this modification. Due to the complex nature of the procurement it is unreasonable to expect that anyone other than the incumbent will be able to effectively start-up and perform the requirements in a timely manner due to the anticipated delay in notice of a new award.

9. Other Factors: Not Applicable.

10. Interested Sources: No change to original J & A.

11. Action to Increase/Foster Competition: No change to original J & A.

12. Commissary locations covered under contract HDEC02-08-D-0002:

1. Bangor, ME

2. Brunswick NAS, ME

3. Fort Drum, NY

4. Fort Hamilton, NY

5. Hanscom AFB, MA

6. Mitchel Field, NY

7. New London NSB, CT

8. Newport, RI

9. Portsmouth NSY, NH

10. Scotia, NY

11. Tobyhanna, PA

12. West Point, PA

13. Aberdeen, MD

14. Saratoga Springs, MD

15. CE Kelly, PA

16. Fort Detrick, MD

17. Picatinny Arsenal, NJ

18. Carlisle Barracks, PA

19. Dover ADB, DE

20. McGuire, NJ

21. Lakehurst, NJ

22. Annapolis, MD

23. Bolling AFB, DC

24. Fort Belvoir, VA

25. Fort Myer, VA

26. Quantico, VA

27. Andrews AFB, MD

28. Dahlgren NSWC, VA

29. Fort Meade, MD

30. Patuxent River, MD

31. Forest Glen, MD

32. Fort Eustis, VA

33. Fort Lee, VA

34. Langley AFB, VA

35. Little Creek, VA

36. Norfolk, VA

37. Oceana NAS, VA

38. Portsmouth NNSY, VA

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Steven Villeneuve CMS/Program Manager

Signature: __________________________________ Date: __________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the prices for these contract actions are fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Trista P. Robinson Contracting Officer

Signature: __________________________________ Date: __________________

APPROVAL

Based on the above mentioned justification, I hereby approve the two (2) month extension from March 1, 2015 until May 2, 2015, for the continuation of egg product deliveries for thirty-eight

(38) East Area store locations covered under contract HDEC02-08-D-0002, on an other than full and open competition basis pursuant to the authority of 10 U.S.C. §2304(c)(1), provided funds are available, or will be available, and provided that the products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ___________________________________ Date: ___________________

Ernie A. Favale Competition Advocate

Date_7: 2/23/15