J A.pdf

JUSTIFICATION REVIEW DOCUMENT

HDEC02-13-03

Amend - 0008

Description of Acquisition: Modification to extend the contract performance period for HDEC02-04-D-0018, with Military Deli and Bakery Services, Inc. (MDBS) to provide for uninterrupted operation of deli/bakery operations at 17 commissary store locations assigned to the Defense Commissary Agency.

Statutory Authority: 10 U.S.C. 2304(c)(1) Est. Amount: $ 5,686,352.80 Est. Amount Amend 0001: $ 6,397,147.00 Est. Amount Amend 0002: $11,773,055.31 Est. Amount Amend 0003: $ 2,132,382.30 Est. Amount Amend 0004: $ 4,264,764.60 Est. Amount Amend 0005: $13,772,798.00 Est. Amount Amend 0006: $ 5,164,799.25 Est. Amount Amend 0007: $ 5,164,799.25 Est. Amount Amend 0008: +$3,443,199.50 New Total Amount: $57,799,298.01

Prepared by: Donna DiRoma Telephone (804) 734-8000, 48623

Contract Specialist Date/Initials:

Technical/:

Requirements

Charles R. Dowlen Telephone (804) 734-8000, 48385

Program Manager Date/Initials:

PCO: Trista P. Robinson Telephone (804) 734-8000, 48892

Contracting Officer Date/Initials:

Required Review Signatures:

Reviews: We have reviewed the J&A and find that justification is adequate to support other than full and open competition.

Program Manager: Charles R. Dowlen Telephone: (804) 734-8000, 48385

Signature: Date:

Legal Counsel: Helen J. White Telephone: (804) 734-8000, 48324

Division Chief: Rhonda V. McDougal Telephone: (804) 734-8000, 48893

Competition Advocate: Floyd Kirkland Telephone: (804) 734-8000, 86223

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: Defense Commissary Agency (DeCA), Resale Services Support Branch (LEARS), 1300 E Avenue, Fort Lee, Virginia 23801-1800.

2. Type of Contract Action: Modification of contract HDEC02-04-D-0018 with Military Deli & Bakery Services, Inc. (MDBS). This proposed modification will extend the period of performance two (2) months from December 1, 2016, through January 31, 2017. The contract type is a requirements type. The Resale Stock Fund Activity, Defense-Wide Working Capital Fund, provides funding.

3. Description of Supplies/Services: This action will provide Delicatessen/Bakery operations at 17 commissary store locations within the East and Central Areas of the Defense Commissary Agency. The proposed two (2) month modification would increase the estimated contract values by $3,443,199.50 for a new total contract amount of $57,799,298.01, and extend the contract performance period until January 31, 2017.

4. Authority Cited: 10 U.S.C. §2304(c)(1), in accordance with FAR 6.302-1, only one responsible source and no other supplies or services will satisfy Agency requirements.

5. Reason for Authority Cited: Contract HDEC02-04-D-0018 expires on November 30, 2016.

The projected acquisition milestones under Justification and Approval (J&A) HDEC02-13-03, Amendment 0007, were delayed due to the Contracting Officer’s decision to re-open discussions and issue an Amendment to the solicitation, which required the Source Selection Evaluation Board (SSEB) to re-convene to re-evaluate proposal revisions. An additional two months is required to: re-convene the SSEB; amend the Source Selection Decision Document; complete Agency level contract reviews; conduct senior management briefings/approvals; execute contract award(s); and allow for a sixty-day startup period for the contract awardee(s). The projected contract award date is December 1, 2016 with a performance start date of February 1, 2017.

In the absence of a contract extension, commissaries covered under this contract will be without deli/bakery operations and the service members serviced by these commissaries will be denied their full commissary benefit provided to them by statute under 10 USC§2481 and 10 USC §2484.

The commissary benefit is the cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for the military and their families.

MDBS has been performing this contract successfully providing products that conform to the contractual requirements, terms, and conditions. They have systems in place to continue uninterrupted service. MDBS is the only known source available that has the necessary infrastructure established to provide uninterrupted deli/bakery operations in accordance with federal, state and agency requirements to the DeCA commissaries given the time constraints involved for this extension period.

6. Efforts to Obtain Competition: No changes from the initial J&A and Amendment.

7. Fair and Reasonable Cost Determination and Contracting Officer Certification:

No changes from the initial J&A and Amendment.

8. Market Research: No changes from the initial J&A and Amendment.

9. Other Factors: No changes from the initial J&A and Amendment.

10. Interested Sources: No changes from the initial J&A and Amendment.

11. Action to Increase/Foster Competition: No changes from the initial J&A and Amendment.

Commissaries Covered Under Contract HDEC02-04-D-0018

1. Ft. Benning, GA

2. Robins AFB, GA

3. Ft. Gordon, GA

4. Ft. Steward, GA

5. Hunter AAF, GA

6. Moody AFB, GA

7. Ft. Bragg North, NC

8. Ft. Bragg South, NC

9. Camp Lejeune MCB, NC

10. Seymour Johnson AFB, NC

11. Cherry Point MCAS, NC

12. New River MCAS, NC

13. Ft. Jackson, SC

14. Shaw AFB, SC

15. Parris Island MCRD, SC

16. Charleston AFB, SC

17. Charleston NWS, SC

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Charles R. Dowlen Program Manager

Fair and Reasonable Cost Determination and Contracting Officer Certification:

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Name: Trista P. Robinson Contracting Officer

APPROVAL

Based on the above mentioned justification, I hereby approve the two (2) month extension from December 1, 2016 to January 31, 2017, for the continuation of services of deli/bakery operations for the seventeen (17) East and Central Area store locations covered under contract HDEC02-04- D-0018, on an other than full and open competition basis pursuant to the authority of 10 U.S.C.

§2304(c)(1), provided funds are available, or will be available, and provided that the services and property herein described have otherwise been authorized for acquisition.

APPROVED:

Lawrence P. Hahn Director, Acquisition Management