HDEC02-13-03_-_Amend_0006_-_Deli_Bakery.pdf

HDEC02-13-03

Amend - 0006

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Modification to extend the contract performance period for HDEC02-04-D-0018, with Military Deli and Bakery Services, Inc. (MDBS) to provide for uninterrupted operation of deli/bakery operations at 17 commissary store locations assigned to the Defense Commissary Agency.

Statutory Authority: 10 U.S.C. 2304(c)(1) Est. Amount: $ 5,686,352.80 Est. Amount Amend 0001: $ 6,397,147.00 Est. Amount Amend 0002: $11,773,055.31 Est. Amount Amend 0003: $ 2,132,382.30 Est. Amount Amend 0004: $ 4,264,764.60 Est. Amount Amend 0005: $13,772,798.00

+ Est. Amount Amend 0006: $ 5,164,799.25 New Estimated Total Amount: $49,191,299.26

Estimated Contract Action Amount: $4,029,528.74

Performance Period: June 1, 2016 - August 31, 2016

Prepared by: Donna DiRoma Contract Specialist Telephone (804) 734-8000, 48623 Date/Initials: _____________

Technical/: Andrew J. Beres Acting Program Manager/CMS Requirements Telephone (804) 734-8000, 49808 Date/Initials: _____________

PCO: Trista P. Robinson Contracting Officer Telephone (804) 734-8000, 48892 Date/Initials: _____________

Signatures are required below:

Program Manager: Andrew Beres Telephone: (804) 734-8000, 49808

Signature: __________________________________ Date: _______________________

Legal Counsel: Ralph J. Tremaglio Telephone: (804) 734-8000, 48116

Signature: __________________________________ Date: _______________________

Division Chief: Rhonda V. McDougal Telephone: (804) 734-8000, 48893

Signature: __________________________________ Date: _______________________

Competition Advocate: Floyd Kirkland Telephone: (804) 734-8000, 86223

Signature: __________________________________ Date: _______________________

BERES.ANDREW.J.10377

70520

Digitally signed by BERES.ANDREW.J.1037770520 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=BERES.ANDREW.J.1037770520 Date: 2016.05.25 10:57:09 -04'00'

05/25/2016 dd

05/25/2016 ab

05/25/2016 tpr

05/25/2016

TREMAGLIO.RALPH.JOH

N.III.1014492310

Digitally signed by TREMAGLIO.RALPH.JOHN.III.1014492310 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=TREMAGLIO.RALPH.JOHN.III.1014492310 Date: 2016.05.25 15:22:12 -04'00' 5/25/2016

MCDOUGAL.RHONDA.V.1

229535605

Digitally signed by MCDOUGAL.RHONDA.V.1229535605 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=MCDOUGAL.RHONDA.V.1229535605 Date: 2016.05.25 13:34:31 -04'00' 05/25/2016 kirklafl Typewritten Text May 26, 2016

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: Defense Commissary Agency (DeCA), Resale Services Support Branch (LEARS), 1300 E Avenue, Fort Lee, Virginia 23801-1800.

2. Type of Contract Action: Modification of contract HDEC02-04-D-0018 with Military Deli & Bakery Services, Inc. (MDBS). This proposed modification will extend the period of performance three (3) months from June 1, 2016 through August 31, 2016. The contract type is a requirements type. The Resale Stock Fund Activity, Defense-Wide Working Capital Fund, provides funding.

3. Description of Supplies/Services: This action will provide Delicatessen/Bakery operations at 17 commissary store locations within the East and Central Areas of the Defense Commissary Agency. The proposed three (3) month modification would increase the estimated contract values by $5,164,799.25 for a new total contract amount of $49,191,299.26, and extend the contract performance period until August 31, 2016.

4. Authority Cited: 10 U.S.C. §2304(c)(1), in accordance with FAR 6.302-1, only one responsible source and no other supplies or services will satisfy Agency requirements.

5. Reason for Authority Cited: Contract HDEC02-04-D-0018 expires on May 31, 2016.

Solicitation number HDEC02-16-R-0001 closed on January 5, 2016. The selection evaluation board (SSEB) convened on January 19, 2016. Inclement weather experienced during the convening of the evaluation board delayed the evaluation process. The customer’s commitment to the SSEB was redirected due to the transition in work assignments and unscheduled mandatory training for a key member of the board, which further delayed the evaluation process.

After review of the technical narratives received by the evaluation board, additional information and clarifications are required. An additional three months is required to issue final proposal revisions, Agency level contract reviews, to conduct senior management briefings/approvals, execute the contract award(s) and allow for a thirty-day startup period for the contract awardee(s). The projected contract award date is August 1, 2016 with a performance start date of September 1, 2016.

In the absence of a contract extension, commissaries covered under this contract will be without deli/bakery operations and the service members serviced by these commissaries will be denied their full commissary benefit provided to them by statute under 10 USC§2481 and 10 USC §2484.

The commissary benefit is the cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for the military and their families.

MDBS has been performing this contract successfully providing products that conform to the contractual requirements and terms and conditions. They have systems in place to continue uninterrupted service. MDBS is the only known source available that has the necessary infrastructure established to provide uninterrupted deli/bakery operations in accordance with federal, state and agency requirements to the DeCA commissaries given the time constraints involved for this extension period.

6. Efforts to Obtain Competition: No changes from the initial J&A and Amendment.

7. Fair and Reasonable Cost Determination and Contracting Officer Certification:

No changes from the initial J&A and Amendment.

8. Market Research: No changes from the initial J&A and Amendment.

9. Other Factors: No changes from the initial J&A and Amendment.

10. Interested Sources: No changes from the initial J&A and Amendment.

11. Action to Increase/Foster Competition: No changes from the initial J&A and Amendment.

Commissaries Covered Under Contract HDEC02-04-D-0018

1. Ft. Benning, GA

2. Robins AFB, GA

3. Ft. Gordon, GA

4. Ft. Steward, GA

5. Hunter AAF, GA

6. Moody AFB, GA

7. Ft. Bragg North, NC

8. Ft. Bragg South, NC

9. Camp Lejeune MCB, NC

10. Seymour Johnson AFB, NC

11. Cherry Point MCAS, NC

12. New River MCAS, NC

13. Ft. Jackson, SC

14. Shaw AFB, SC

15. Parris Island MCRD, SC

16. Charleston AFB, SC

17. Charleston NWS, SC

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Andrew J. Beres Acting Program Manager/CMS

Signature: ______________________ Date: ______________

Fair and Reasonable Cost Determination and Contracting Officer Certification:

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Name: Trista P. Robinson Contracting Officer

Signature: ________________________ Date: ______________

APPROVAL

Based on the above mentioned justification, I hereby approve the three (3) month extension from May 31, 2016 to August 31, 2016, for the continuation of services of deli/bakery operations for the seventeen (17) East and Central Area store locations covered under contract HDEC02-04-D- 0018, on an other than full and open competition basis pursuant to the authority of 10 U.S.C.

§2304(c)(1), provided funds are available, or will be available, and provided that the services and property herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ________________________ Date: ________________

BERES.ANDRE

W.J.1037770520

Digitally signed by

BERES.ANDREW.J.1037770520

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=BERES.ANDREW.J.1037770520 Date: 2016.05.25 10:58:17 -04'00'

05/25/2016

ROBINSON.TRIS

TA.P.1249765208

Digitally signed by

ROBINSON.TRISTA.P.1249765208

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=DECA, cn=ROBINSON.TRISTA.P.1249765208 Date: 2016.05.25 11:28:52 -04'00'

05/25/2016 kirklafl Typewritten Text Lawrence P. Hahn Director, Acquisition Management hahnlp Typewritten Text 26 May 2016