HDEC02-12-70Amendment_0006_(3).pdf

HDEC02-12-70 Amendment 0006

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Modification P00062 will be issued to extend the contract performance period for HDEC02-04-D-0001 with Military Deli & Bakery Services (MDBS) to provide for uninterrupted service of delicatessen and bakery operations at various commissaries located in California, Washington, Montana, Idaho, Nevada, Utah, Arizona, Alaska and Hawaii.

Statutory Authority: 10 U.S.C. §2304(c)(1) Est. Amount: $12,088,586.22 Est. Amount Amend 0001: $16,118,115.00 Est. Amount Amend 0002: $18,500,509.00 Est. Amount Amend 0003 $18,132,879.33 Est. Amount Amend 0004 $12,088,586.22 Est. Amount Amend 0005 $12,088,586.22 Est. Amount Amend 0006 $ 6,044,293.11 New Estimated Total Amount: $95,061,555.10 Estimated Contract Action Amount: $6,044,293.11

Performance Period: June 1, 2016 - August 31, 2016

Prepared by: Nancy Patterson Matherne Contract Specialist Telephone (804) 734-8000, 48908 Date/Initials: __________

Technical: Andrew J. Beres CMS/ Acting Program Manager Requirements Telephone (804) 734-8000, 49808 Date/Initials: __________

PCO: Trista P. Robinson Contracting Officer Telephone (804) 734-8000, 48892 Date/Initials: __________

Required Review Signatures:

Reviews: We have reviewed the J&A and find that justification is adequate to support other than full and open competition.

Program Manager: Andrew J. Beres Telephone: (804) 734-8000, 49808

Signature: ____________________ Date: _______________

Legal Counsel: Ralph J. Tremaglio Telephone: (804) 734-8000, 48116

Division Chief: Rhonda V. McDougal Telephone: (804) 734-8000, 48893

Signature: _______________________ Date: _______________

Competition Advocate: Floyd Kirkland Telephone: (804) 734-8000, 86223

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: Defense Commissary Agency (DeCA), Resale Contracting Division, (LEARS), 1300 E Avenue, Fort Lee, Virginia 23801-1800.

2. Type of Contract Action: Modification of contract HDEC02-04-D-0001 with Military Deli Bakery Services (MDBS). The proposed modification will extend the period of performance three

(3) months from June 1, 2016 to August 31, 2016. The contract type is a requirements type. The Resale Stock Fund Activity, Defense-Wide Working Capital Fund provides funding.

3. Description of Supplies/Services: This action will provide uninterrupted services of delicatessen and bakery operations at commissaries located in forty-one (41) commissary store locations within the DeCA West Area to include Alaska and Hawaii. The proposed three (3) month extension would increase the estimated contract value by $6,044,293.11 for a new total estimated contract amount of $95,061,555.10 and extend the contract performance period through August 31, 2016.

4. Authority Cited: 10 U.S.C. §2304(c)(1), in accordance with FAR 6.302-1, Only One Responsible Source and no other supplies or services will satisfy Agency requirements.

5. Reason for Authority Cited:

Contract HDEC02-04-D-0001 expires on May 31, 2016. Inclement weather experienced during the convening of the evaluation board delayed the evaluation process. The customer’s commitment to the SSEB was redirected due to the transition in work assignments and unscheduled mandatory training for a key member of the board, which further delayed the evaluation process. Additional rounds of discussions were required prior to final proposal revisions. During final proposal revisions the advisement of legal counsel was required regarding timeliness of information received, which resulted in further delays in the evaluation process. After review of the technical narratives received by the evaluation board, additional information and clarifications were required. An additional three

(3) months is required to complete, Agency level contract reviews, to conduct senior management briefings/approvals, execute the contract award(s) and allow for a sixty-day startup period for the contract awardee(s). The projected contract award date is June 30, 2016 with a performance start date of September 1, 2016.

In the absence of a contract extension, commissaries covered under this contract will be without deli/bakery operations and the service members serviced by these commissaries will be denied their full commissary benefit provided to them by statute under 10 U.S.C §2481 and 10 U.S.C. §2484. The commissary benefit is the cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for the military and their families.

MDBS has been performing this contract successfully providing products that conform to the contractual requirements and terms and conditions. They have systems in place to continue uninterrupted service.

MDBS is the only known source available that has the necessary infrastructure established to provide uninterrupted deli/bakery operations in accordance with federal, state and agency requirements to the DeCA commissaries given the time constraints involved for this extension period.

6. Efforts to Obtain Competition: No changes from the initial J&A.

7. Fair and Reasonable Cost Determination and Contracting Officer Certification:

No changes from the initial J&A.

8. Market Research: No changes from the initial J&A.

9. Other Factors: No changes from the initial J&A.

10. Interested Sources: No changes from the initial J&A.

11. Action to Increase/Foster Competition: No changes from the initial J&A and Amendment.

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Andrew J. Beres CMS/Acting Program Manager

Signature: ___________________________________ Date: ___________________________

Fair and Reasonable Cost Determination and Contracting Officer Certification:

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Name: Trista P. Robinson Contracting Officer

Signature: ____________________________________ Date: ___________________________

APPROVAL

Based on the above mentioned justification, I hereby approve the three (3) month extension from June 1, 2016 to August 31, 2016, for the continuation of services of deli/bakery operations for the forty-one (41) West Area to include Alaska and Hawaii store locations covered under contract HDEC02-04-D-0001, on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(1), provided funds are available, or will be available, and provided that the services and property herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ___________________________________ Date: ____________________________ Joseph H. Jeu Senior Procurement Execute

Director and Chief Executive officer Defense Commissary Agency