J A_HDEC02-12-69_Amend_0003_-_FFV_-_Pacific.pdf

Control No. HDEC02-12-69 Amend 0003

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Modification to extend the contract performance period for HDEC02-08-D-0001, with Raymond Express International to provide the uninterrupted delivery of fresh fruits and vegetables to 29 commissary store locations assigned to the Defense Commissary Agency.

Statutory Authority: 10 U.S.C. §2304(c)(1) Original Amount: $68,693,919.00 J & A Amount: $ 8,645,163.00 New Total Amount: $77,339,082.00

Performance Period: April 1, 2015 – June 30, 2015

Prepared by: for/Savicsa Robinson Contracting Specialist Telephone: (804) 734-8000, 4-86143 Date/Initials: ______________

Technical/ Bridget A. Bennett CMS/ Produce Program Manager Requirements: Telephone: (804) 734-8000, 4-8200 Date/Initials: ______________

PCO: Trista P. Robinson Contracting Officer Telephone: (804) 734-8000, 4-8892 Date/Initials: ______________

Signatures are required below:

Director of Sales: Tracie Russ Telephone: (804) 734-8000, 4-8855

Signature: ______________________________ Date: _______________________

General Counsel: Helen J. White Telephone: (804) 734-8000, 4-8324

Deputy Director of Acquisition Management:

Richard A. Deiter Telephone (804) 734-8000, 4-8932

Signature: ______________________________ Date: _______________________

DeCA Competition Advocate:

Ernie A. Favale Telephone: (804) 734-8000, 4-8548

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: Defense Commissary Agency (DeCA), Resale Contracting

Directorate (LEARC), 1300 E. Avenue, Fort Lee, Virginia 23801-1800.

2. Type of Contract Action: Modification of contract HDEC02-08-D-0001 with Raymond

Express International. The proposed modification will extend the period of performance three (3) months from April 1, 2015 to June 30, 2015. The contract type is a requirements contract. The Resale Stock Fund Activity, Defense-Wide Working Capital Fund provides funding.

3. Description of Supplies/Services: This action will provide fresh fruits and vegetables for resale in 29 commissary store locations within the West Area of the Defense Commissary Agency (DeCA). The proposed three (3) month modification would increase the estimated contract value by $8,645,163 for a new total estimated contract amount of $77,339,082 and extend the contract performance period until June 30, 2015.

4. Authority Cited: 10 U.S.C. §2304(c)(1), in accordance with FAR 6.302-1(a)(2), only one responsible source and no other supplies and services will satisfy Agency requirements.

5. Reason for Authority Cited:

Contract HDEC02-08-D-0001 expires on March 31, 2015. Only the incumbent contractor can provide full, uninterrupted service to the commissaries until the new award is in place. The additional three months is needed to allow sufficient time for completion of Agency level contract reviews, to conduct senior management briefings/approvals, and to allow for a startup period for the contract awardee. The projected award date is April 1, 2015 with a performance start date of July 1, 2015.

In the absence of a contract extension, commissaries covered under this contract will be without fresh fruits and vegetables and the service members serviced by these commissaries will be denied their full commissary benefit provided to them by statue under 10 USC §2481 and 10 USC §2484. The commissary benefit is the cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for the military and their families.

Raymond Express International has been performing this contract successfully providing products that conform to the contractual requirements and terms and conditions. They have the systems in place to continue uninterrupted service. Raymond Express International is the only source available that has the necessary infrastructure established to provide uninterrupted service in accordance with federal, state and agency requirements to the DeCA commissaries for this extension period.

6. Efforts to Obtain Competition: Solicitation HDEC09-14-R-0002 was issued on February 3, 2014 on a full and open competitive basis, identifying the Government’s intention to procure a full line of fresh fruits and vegetables to the 29 commissary store locations covered under the subject contract. In order to further foster competition, the solicitation was published in FedBizOpps on March 14, 2014. This justification will be made available for public inspection, after the completion of the contract modification to extend contract performance with the incumbent contractor, in accordance with FAR 6.305.

7. Fair and Reasonable Cost Determination and Contracting Officer Certification:

The Contracting Officer has determined that the anticipated cost to the Government for the contract modification for the three (3) months extension will be fair and reasonable based on cost and/or price analysis of the contractor’s proposal. Based on the percentage of savings that has been achieved over the current contract performance period, the incumbent contractor has demonstrated the ability to meet the minimum percentage of patron savings required under the proposed contract performance extension. The incumbent contractor has agreed to continue meeting the minimum percentage of patron savings required under the proposed contract performance extension.

8. Market Research: No change from original J & A.

9. Other Factors: Not applicable.

10. Interested Sources: No change from original J & A.

11. Action to Increase/Foster Competition: No change from original J & A.

Commissaries covered under contract HDEC02-08-D-0001:

SOUTH KOREA

1. Camp Carroll

2. Camp Casey

3. Camp Eagle

4. Camp Humphreys

5. Camp Red Cloud

6. Camp Stanley

7. Chinhae

8. Hannan Village

9. Kunsan AB

10. Osan

11. Taegu

12. Yongsan

13. K-16

GUAM

1. Anderson AFB

2. Orote

JAPAN

1. Camp Courtney, Okinawa

2. Camp Foster, Okinawa

3. Camp Kinser, Okinawa

4. Kadena AB, Okinawa

5. Atsugi NAF, Japan

6. Camp Kure, Japan

7. Hario Village, Japan

8. Iwakuni, Japan

9. Misawa AB, Japan

10. Sagami, Japan

11. Sagamihara, Japan

12. Sasebo, Japan

13. Yokosuka, Japan

14. Yokota, Japan

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Bridget A. Bennett CMS/ Produce Program Manager

Signature: ______________________________ Date:___________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Trista P. Robinson Contracting Officer

Signature: _______________________________ Date:____________________

APPROVAL

Based on the above mentioned justification, I hereby approve the three (3) month extension from April 1, 2015 until June 30, 2015, for the continuation of fresh fruits and vegetables deliveries for twenty-nine (29) West Area store locations covered under contract HDEC02-08-D-0001, on an other than full and open competition basis pursuant to the authority of 10 U.S.C. §2304(c)(1), provided funds are available, or will be available, and provided that the products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ____________________________________ Date:_________________________ Joseph H. Jeu Head of the Contracting Activity Director and Chief Executive Officer Defense Commissary Agency