HCA Signed FAR 13.5 Sole Source Justification .pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 5

REVISION: 01

Acquisition ID#: 36C242-26-AP-0016

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C242-26-AP-0016

1. Contracting Activity: Department of Veterans Affairs, VISN 2

Station Number:

Requisition Number: Address:

528A8 528-26-1-8803-0007

Albany Stratton VA Medical Center 113 Holland Albany, NY 12208

528 528-26-1-4803-0009 Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020

Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215

528A5 528-26-1-6803-0006 Finger Lakes VA Medical Centers:

Bath VA Medical Center 76 Veterans Avenue Bath, NY 14810

Canandaigua VA Medical Center 400 Fort Hill Avenue Canandaigua, NY 14424

Rochester Outpatient Clinic 260 Calkins Road Rochester, NY 14623

620 620-26-1-131-0002 Hudson Valley VA Medical Centers:

Castle Point VA Medical Center 41 Castle Point RD.

Wappingers Falls, NY 12590

Montrose VA Medical Center 2094 Albany Post RD Montrose, NY 10548

630 630-26-2-4456-0010 New York Harbor Healthcare System:

Effective Date: 11/15/24 Page 2 of 5

Acquisition ID#: 36C242-26-AP-0016

Manhattan Campus 423 E 23 Street New York, NY 10010

Brooklyn Campus 800 Poly Place Brooklyn, NY 11209

St Albans Campus 179-00 Linden Boulevard Queens, NY 11424

528A7 528-26-1-7823-0007 Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210

2. Nature and/or Description of the Action Being Processed:

The VA intends to award a contact for preventative maintenance services for a CareFusion Pyxis Prescription Dispensing & Tracking System and a CareFusion Tissue & Implant Management System (TIMS), located at the Albany, Batavia, Buffalo, Finger Lakes, Hudson Valley, NY Harbor and Syracuse VA Medical Centers. The main purpose of the Prescription Dispensing & Tracking system is to automate the filling of in-house prescriptions and to serve as a workflow management tool with the Pharmacy to provide accurate, verified and efficient drug dispensing & tracking by use of state of the art technology. The main purpose of the Pyxis TIMS is to automate the storage, dispensing and tracking of implants used by several different departments in the facility and to serve as a workflow management tool to provide accurate, verified and efficient implant dispensing & tracking by use of state of the art technology. Both Pyxis systems work with existing Pharmacy computer systems, Vista, and BCMA and utilize barcode scanning controls to ensure prescription/implantable accuracy and minimize delivery errors. This advanced workflow technology directs the dispensing process from point of entry to patient delivery.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The basic support and maintenance plan consists of the following:

1. Technical support center access 24 hours/365 days.

2. On-site Field service within 24 hours of initial call.

3. Adjustment and replacement of non-consumable parts.

4. Maintenance and replacement parts on an exchange basis.

5. Replacement cubie pockets.

6. On-site preventative maintenance once a year.

7. Software updates

Effective Date: 11/15/24 Page 3 of 5

Acquisition ID#: 36C242-26-AP-0016

Period of Performance:

Base: 10/1/2025-9/30/2026 all sites except NY Harbor which will be 1/1/2026-9/30/2026 Option year 1: 10/1/2026-9/30/2027 Option year 2: 10/1/2027-9/30/2028 Option year 3: 10/1/2028-9/30/2029 Option year 4: 10/1/2029-9/30/2030

The anticipated cost of the base year for all sites listed above is $911,796.00 with a total contract value estimate of $3,564,012.00.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( x ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

As a result of patents and copyrights associated with the CareFusion Pyxis product line, only the Original Equipment Manufacturer(OEM), CareFusion Solutions, LLC has the ability to provide all the required services for this procururement.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A Notice of Intent to Sole Source was posted on Sam.gov July 31, 2025 to August 8, 2025. No responses were received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost of the base year for all sites listed above is $911,796.00 with a total contract value estimate of $3,564,012.00.

Carefusion was procured under contract 36C24225P0010 for $667,652.00 for Albany, Batavia, Buffalo, Finger Lakes, Hudson Valley and Syracuse, Base year only.

Effective Date: 11/15/24 Page 4 of 5

Acquisition ID#: 36C242-26-AP-0016

Carefusion for New York Harbor was procured under contract 36C24221F0150 for $429,228.00 base plus four (4) option years. Final option year is $99,156.00.

The previous contracts in comparision to the prices supplied by the COR’s on the IGCE’s show a overall increase of 17% in cost. With new machines added to the medical centers and the cost of inflation to supply parts I feel the overall cost supplied in the IGCE’s is considered fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A search of SBA Small Business search for Service-Disabled, Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), SBA database, small business, and GSA was conducted and no potential vendor was found.

Carefusion was procured under contract 36C24225P0010 for $667,652.00 for Albany, Buffalo, Finger Lakes, Hudson Valley and Syracuse, Base year only.

Carefusion for New York Harbor was procured under contract 36C24221F0150 for $429,228.00 base plus four (4) option years. Final option year is $99,156.00.

The previous contracts in cfomparision to the prices supplied by the COR’s on the IGCE’s show a overall increase of 17% in cost. With new machines added to the medical centers and the cost of inflation to supply parts I feel the overall cost supplied in the IGCE’s is considered fair and reasonable.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Carefusion Solutions, LLC, 3750 Torrey View CT, San Diego, CA, 921

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

None, the presence of patents and copyrights are the main barriers to competion.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Lisa Rummings Administrative Officer

Biomedical Engineering Department of Veterans Affais

LISA RUMMINGS

Digitally signed by LISA

RUMMINGS

Date: 2025.09.05 10:09:07 -04'00'

Effective Date: 11/15/24 Page 5 of 5

Acquisition ID#: 36C242-26-AP-0016

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Kimberly Wiatrowski Contracting Officer

RPO East NCO 2

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Gerald F. Jacobs Executive Director, Regional Procurement Office East VHA Head of Contracting Activity (HCA)

Joseph Cellino Supervisory Contract Specialist Services Team 1 Branch Chief VHA RPO-E/Network Contracting Office (NCO) 2

KIMBERLY

WIATROWSKI

Digitally signed by KIMBERLY

WIATROWSKI

Date: 2025.09.04 14:17:15 -04'00'

JOSEPH

CELLINO

Digitally signed by JOSEPH

CELLINO

Date: 2025.09.05 11:31:28 -04'00'

GERALD

JACOBS

Digitally signed by GERALD

JACOBS

Date: 2025.09.23 12:03:35 -04'00'