HCA Signed CMOP JA Over SAT SAP Consumables.pdf

Consolidated Mail Outpatient Pharmacy(CMOP) Brand Specific SAP Consumable Supplies – Initial Six months stock

36C77023AP0511

OFOC SOP Revision 11 Page 1 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:__36C77023AP0511

1. Contracting Activity:

Department of Veterans Affairs, RPO Central CMOP National Office 700 Network Contracting Office 15 5049 S. 13th Street 3450 S. 4th Street Leavenworth, KS 66048 5580 Leavenworth, Ks. 66048

2237#: 761 23 3 016 0157 Chelmsford 2237#: 763 23 3 228 0409 Dallas 2237#: 765 23 3 020 0371 Hines 2237#: 764 23 3 078 0729 Mufreesboro

Total Estimated Cost: $1,505,064.06

2. Nature and/or Description of the Action Being Processed:

This is a new “Brand Specific” requirement to support a need to provide consumable supplies for an initial inventory supply of six months stock following the installation and acceptance of new Semi Auto Packer units. The Consolidated Mail Outpatient Pharmacy(CMOP), mails out on average 486,800 prescriptions through the seven CMOP sites on a daily basis. Installation is currently scheduled to be completed between August and October of 2023. Supplies have a 4 5 week lead time from the date of order being received. The list of consumable supplies needed are:

Mailing Bags:

o Sharp/Pregis Part # 10x13x.0025 VH Mailer (1000 Bags box) Fanfolded o PAC Machinery Part # MP1013RB 10x13x.0025 (1000 Bags per Roll)

Printer Ribbons:

o SHARP/Pregis Ribbon Part # 869216 02 (24 per case) o PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case)

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Chelmsford:

Item # Description/Part Number* Qty Est. Cost

1 SHARP Bags Part # 10x13x.0025 Fanfold (1000 Bags per Roll) 3250 roll $274,787.50 2 SHARP Ribbon Part # 869216 02 (24 per case) 25 case $14,196.00 3 PAC Machinery – Bags Part # MP1013RB 10x13x.0025 l (1000

Bags per Roll) 2000 roll $147,200.00

36C77023AP0511

OFOC SOP Revision 11 Page 2 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

4 PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case) 60 case $18,329.40

Total Estimated Cost $454,512.90

Dallas:

Item # Description/Part Number* Qty Est. Cost

1 PAC Machinery Bag Part # MP1013RB 10x13x.0025 (1000 Bags per Roll) 7794 roll $588,800.00

2 PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case) 236 case $72,095.64

Total Estimated Cost $645,734.04

Hines:

Item # Description/Part Number* Qty Est. Cost

1 PAC Machinery – Bag Part # MP1013RB 10x13x.0025 (1000 Bags per Roll)

Roll $114,742.40

2 PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case) 48 case 14,663.52

Total Estimated Cost $129,405.92

Murfreesboro:

Item # Description/Part Number* Qty Est. Cost

1 PAC Machinery – Bag Part # MP1013RB 10x13x.0025 (1000 Bags per Roll)

Roll $275,411.20

Total Estimated Cost $275,411.20

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302 1(c);

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302 3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302 4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302 5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302 6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302 7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

As stated above in item #1, this is being procured as a brand specific need. There are two different auto bagger stations being used on the Semi Auto Packer units being installed August – October for the CMOP sites listed above.

Sharp Auto Bagger Station Clamco Auto Bagger Station

OFOC SOP Revision 11 Page 3 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

36C77023AP0511

Chelmsford has both types of Auto Baggers, where Dallas, Hines, and Murfreesboro only has the Clamco Auto Baggers on site. This requirement represents an initial supply to cover only the first six months of operation after equipment has been installed s

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

As there are two manufacturers, Sharp/Pregis a Large Business and PAC Machinery a small business Sources Sought was issued to both SAM.gov under 36C77023Q0303 and GSA under RFQ1631862 on June 2nd 2023 citing the Brand Specific need for the following consumable supplies to reach as many vendors as possible

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

There is historical data specifically for the Bags from purchases the Charleston CMOP has made over the past two years. No historical data exists for the Ribbons.

The IGCE is based on recent data provided by the contractor to the facility that is installing the Semi Auto Packers, as they were needed to perform the Factory Acceptance Test(FAT) at the Factory.

o The bags and ribbons were purchased by the vendor installing the new “Semi Auto Packers” to perform “Factory Acceptance Testing(FAT).

Requirement will also be competed “Unrestricted”

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market Research was conducted through VETCERT, GSA, and SAM.gov citing the “Brand Specific” need to procure mailer bags and printer ribbons from the two manufacturers.

A total of 15 vendors responded to both Sources Sought Notices

36C77023AP0511

OFOC SOP Revision 11 Page 4 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021 ased on historical data there are two known “Authorized Distributors for SHARP/Pregis:

NGA3 Services LLC – A SD/VOSB – Contract 36C77023P0240 Tesnsion Envelope CORP. A Large Business – Contract 36C77022P0111

Based on the Non Manufacturer Rule, NAICs Code 326111 has been waived but only for the “Bags” not for the ribbons by the SBA.

o The rule of two cannot be met to set this aside for small businsesses since there is only one small business Authorized Distributor for either Brand Name product.

o Also the limitations of subcontracting can not be met to support a small business set aside as SHARP is considered a Large Business manufacturer.

To increase competition, the requirement will be solicited Unrestricted citing the potential for a multiple award, providing vendors to quote for both manufacturers or just one.

I the BAA, all items are made in America by both manufacturers.

Any Other Facts Supporting the Use of Other than Full and Open Competition:

This will be based on a name brand justification so competition will be limited to those that carry the brand of bags and ribbons needed.

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

M Pak Inc. A Women Owned small business is an Authorized Distributor of the PAC Machinery bag and ribbons NGA3 Services LLC –

Authorized istributor for SHARP bags and ribbons Tension Envelope Corp. A Large Business –

Authorized Distributor of SHARP bags and ribbons

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

As noted, this requirement only represents the initial 6 months supply of consumables to allow addit ional time for products to be vetted toward meeting the needs long term.

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Tammi Lamb Date Title Facility: National CMOP

__________TAMMIE LAMBDigitally signed by TAMMIE LAMB Date: 2023.07.11 08:56:24 ___________________________ _______ _______

36C77023AP0511

OFOC SOP Revision 11 Page 5 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Larry Zaritz Date Title: Contracting Officer Network Contracting Office 15, CMOP

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: Christy Pendlay Date Network Contracting Office 15 CMOP Division

Name: Benjamin Dufour Division Chief Network Contracting Office 15 – CMOP Division

Name: Andrew J. Raiber Director of Contracting Network Contracting Office 15 (NCO 15)

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Name: Gerald F. Jacobs Date Acting Executive Director Regional Procurement Office Central(VHA)

CHRISTY

PENDLAY

Digitally signed by

CHRISTY PENDLAY

Date: 2023.07.11 09:29:21 -05'00'

LARRY ZARITZ Digitally signed by LARRY ZARITZ Date: 2023.07.11 09:48:05 -05'00'

BENJAMIN

DUFOUR

Digitally signed by

BENJAMIN DUFOUR

Date: 2023.07.13 11:18:02 -05'00'

LOYD JACKSON Digitally signed by LOYD JACKSON Date: 2023.07.13 15:39:20 -05'00'

7/20/2023GERALD JACOBS

Digitally signed by GERALD

JACOBS

Date: 2023.07.20 07:25:25 -05'00'

Attachment 2: Market Research Report Template

VHAPM Part 810 Market Research SOP Page 1 of 12 Revision: 08, Effective Date: 04/27/21

Title of Program/Project/Requirement:

SAP Supplies for Various CMOPs

Chelmsford 2237: 761 23 3 016 0157 Hines 2237: 765 23 3 020 0371 Dallas 2237 763 23 3 228 0409

Murfreesboro 2237: 764 23 3 078 0729

PART I –

I. Authority.

Market research is required in accordance with:

FAR 7.102, Acquisition Planning Policy FAR 7.103(u)(1) and (2), Agency-Head Responsibilities FAR 10.001, Market Research Policy and VAAR 810.001-70 (Class Deviation) VAAR 813.003-70(c), Policy (Class Deviation) FAR 19.202-2, Locating Small Business Sources and VAAR 819.202 (Class Deviation) FAR 25, Foreign Acquisition

II. Procurement Information.

This represents a “Brand Specific” need for an initial 6 month supply of consumables to support the roll out of the Semi-Auto Packers(SAP) at various CMOP sites. The following is the list of supplies needed:

SAP Supplies SHARP/PREGIS PAC Machinery

Bag Specs 10x13x.0025ml (Fanfolded box)

1000 BX

10x13x.0025 mailer(Roll, 2 1/4" vents) 1000 Bags per Roll

Ribbon Specs 869216 02 15 U110KQ5 700

Procurement History.

Several contracts were awarded in FY21 purchasing Semi-Auto Packers at various sites within CMOP. Due to supply chain issues, two types of bagger units where procured.

o Sharp Bagger Model: SX-GO o Clamco Bagger Model: PAC R3200

VHAPM Part 810 Market Research SOP Page 2 of 12 Revision: 08, Effective Date: 04/27/21

A. Procurement Background.

Installation of the Semi-Auto Packers is schedule from August through October of this year for the various sites.

These bags and ribbons were thoroughly tested on these two semi-auto packers by the contractor to ensure that they meet the performance requirements needed to support daily operations and will provide the initial six months of consumables needed. This will allow additional time for a long term contract to be issued.

Non-Manufacturer Rule (NMR) requirement applies

Type of acquisition: Supply/Commodities

Expected dollar value of requirement: $1,505,064.06Bags: Quantity and Cost

Bags: Quantity and Cost:

MFG: SHARP PAC Machinery

Bag Specs 10x13x.0025ml (Fanfolded box

10x13x.0025 mailer(Bags in Roll, 2 1/4" vents)

Quantity Needed 3250 15095 Est. Cost per Bx/Rl $84.55 $73.60 Total Cost Per MFG $274,787.50 $1,110,992.00

Total Cost of Bags Needed $1,385,779.50

Ribbons: Quantity and Cost:

MFG: SHARP PAC Machinery Ribbon Specs 869216 02 15 U110KQ5 700 Quantity Needed (Case) 25(24 per case) 344 (5 per case) Cost per Unit(case) $567.84 $305.49 Total Cost $14,196.00 $105,088.56

Total Cost of Ribbons Needed $119,284.56

Suggested NAICS code(s); 326111

Time frame in which the market research was conducted:

o May/June 2023

VHAPM Part 810 Market Research SOP Page 3 of 12 Revision: 08, Effective Date: 04/27/21

III. Initial Requirements

Describe the Government’s requirement in terms of:

o Functions to be performed ;

The consumable supplies support New Semi-Auto Packers being installed for processing pharmaceuticals being mailed out to patients.

o Services or Performance required and/or N/A o Essential physical characteristics Bags: 10x13x.0025ml

Describe schedule requirements, e.g., performance periods and/or delivery due dates.

o Equipment is scheduled to be installed between August and October 2023

Discuss any cost effectiveness issues associated with the requirements o This order includes four sites which will ordered under one contract instead of using multiple contracts for the individual sites.

IV. Participants in Market Research

Describe the involvement of the individual Acquisition Team members and any other participants in the market research effort.

NAME TITLE OFFICE TELEPHONE E-MAIL ADDRESS MARKET

RESEARCH

ROLE

Tammi Lamb

Program Official

National Office

Tammi.lamb@va.gov Initial

Larry Zaritz

Contracting Officer (CO)

NCO 15,

CMOP

913 684

Larry.zaritz@va.gov

N/A Contract Specialist

N/A Contracting Officer’s Representative

(COR)

N/A Small Business Liaison

N/A Other

VHAPM Part 810 Market Research SOP Page 4 of 12 Revision: 08, Effective Date: 04/27/21

V. Market Research Techniques and Sources

A. Market Research Techniques Describe techniques and sources used during market research. The following table may help structure and summarize the techniques used in the market research effort.

Check X

IF USED

SOURCES USED IN MARKET RESEARCH DETAILS OF

RESEARCH/COMMENTS

RESEARCH SOURCES

(INCLUDE REFERENCES TO

ATTACHMENTS TO REPORT)

(e.g., List of Journals and Literature Reviewed included as Attachment 4 to this report)

Acquisition history reviewed

Other recent market research reviewed

VA Vendor Information Pages (VIP) https://www.vip.vetbiz.va.gov/ (including any information supporting price reasonableness)

A Search using NAICs Code 326111, showed 58 potential vendors

Interviewed knowledgeable individuals in industry/Government Participated/Attended Tradeshows and Industry Conferences

Professional Journals, Catalog and/or Product Literature reviewed

Participated in Small Business Vendor Outreach Sessions

B. Market Research Sources. In accordance with FAR part 10 and VAAR part 810, market research has been conducted for this acquisition. The following additional collaborative Contracting Officer-led techniques were used

SOURCES REVIEWED

(IAW FAR 8.002, VAAR 808.002, FAR 8.003, FAR 8.004, and

VAAR 808.004-70)

VHAPM Part 810 Market Research SOP Page 5 of 12 Revision: 08, Effective Date: 04/27/21

MARKET RESEARCH FOR SUPPLIES

Insert X if Check ed

Details of Research/Com ments (Include N/A if not applicable)

MANDATORY GOVERNMENT SOURCES

IN PRIORITY ORDER

See VAAR 808.002 for further guidance on other mandatory Government sources

(Include References to

Report Attachments)

1. VA Inventories including the VA supply stock program (41 CFR 101-26.704) and VA excess.

2. Excess from other agencies (See FAR subpart 8.1)

3. Federal Prison Industries* (FPI) (See VAAR

808.603 Purchase Priorities)

4. Supplies from Ability One - (VA AbilityOne Procurement List for Supplies/Services) (FAR 8.002)

5. Wholesale Supply Sources (GSA website:

https://www.gsaglobalsupply.gsa.gov/advantage/main/start_p age.do?store=FSS)

See VAAR 808.002 for further guidance on other mandatory Government sources

Insert X if Checked

VETERANS FIRST CONTRACTING PROGRAM

(VAAR subpart 819.70)

REFERENCES/SOURCES CHECKED

(IDENTIFYING VIP VERIFIED SDVOSBs/VOSBs)

Details of Research/Comments (Include References to Report Attachments)

VA Office of Small and Disadvantaged Business Utilization (OSDBU), Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) Database found at https://www.vip.vetbiz.va.gov/

System for Award Management (SAM) search for entity records at:

https://www.sam.gov/SAM/pages/public/index.jsf

VHAPM Part 810 Market Research SOP Page 6 of 12 Revision: 08, Effective Date: 04/27/21

Check X if Part of Research

PRIORITY CONSIDERATION OF

VA EXISTING CONTRACTS

1. See VA PPM (2016-05)(Revised AUG 2019) - Implementation of the Veterans First Contracting Program (VIEWS 01368239) concerning consideration of existing VA contracts and VA strategic sourcing regarding supplies in FSC Groups 65 and 66.

2. Other VA Existing Contracts (non-mandatory but their potential availability, scope, contract type, etc., should be documented in the market research report)

Check X if Part of Research

CONSIDERATION OF NON-VA EXISTING

CONTRACTS

Federal Strategic Sourcing Initiatives or OMB Category Management contracts/sources

(Non-Mandatory except where OMB or Agency policy states otherwise)

1. Non-VA Contracts:

(Includes NASA-SEWP and BPAs under FSS Strategic Sourcing Initiative (FSSI) non-mandatory Federal Supply Schedules (other than for FSC Group 65 and 66) (FAR 8.004(a)(1) and VAAR 808.004-70).

X 2. Non-mandatory Federal Supply Schedules (non VA) (See FAR 8.004(a)(1) and VAAR 808.004-70, Use of non-mandatory sources by VA (Class Deviation).

A sources sought was posted on June 2nd 2023 to identify potential sources.

Notice was posted amongst three different groups: MAS 339940 – 206 Vendors notified. MAS

339940OS4 56

Vendors notified. MAS 332510C 125 Vendors Notified. 13 responded, none are able to provide the

VHAPM Part 810 Market Research SOP Page 7 of 12 Revision: 08, Effective Date: 04/27/21

“Brand Specific Product needed.

Use of Other Sources Commercial sources (includes educational and non-profit institutions) in the open market. This is permissible IAW FAR 8.004 and VAAR 808.004-70.

Check X if Part of Research

Sources for services to consider, as applicable and as required

Details of Research/Comments (Include References to Report Attachments)

MARKET RESEARCH FOR SERVICES

1. Services that are on the Procurement List maintained by the Committee for Purchase from People who are Blind or Severely Disabled (AbilityOne) (See FAR subpart 8.7) See VAAR 808.002, Priorities for use of mandatory Government sources, paragraph (a)(2) pertaining to Services.

2. Services: Federal Prison Industries (See FAR subpart 8.6) http://www.unicor.gov/ (Except if two or more SDVOSB or VOSB are identified, see

VAAR 808.603)

3. Also see--VA Federal Supply Schedules (FSS) in FSC Group 62I.

4. And see--mandatory sources reviewed, if applicable, for:

4a. Public Utility Services (see FAR part 41);

4b. Printing & Related Supplies (see FAR subpart 8.8);

4c. Leased Motor Vehicles (see FAR subpart 8.11);

4c. Helium (see FAR subpart 8.5)

5. Services: Commercial sources (includes educational and non-profit institutions) in the open market.

VETERANS FIRST CONTRACTING PROGRAM

(VAAR subpart 819.70)—REFERENCES/SOURCES

CHECKED

VHAPM Part 810 Market Research SOP Page 8 of 12 Revision: 08, Effective Date: 04/27/21

X Sources Sought Notices: Requests for Information (RFI) https://beta.sam.gov/

See Below under “Other References/Sources”

System for Award Management (SAM) search for entity records at: https://www.sam.gov

OTHER REFERENCES/SOURCES CHECKED

(Other ways to conduct or confirm market research)

X Sources Sought Notices: Requests for Information (RFI) https://beta.sam.gov/

Posted on June 2nd 2023. Only one response was received.

Pre-solicitation and/or Pre-Proposal Conferences

Existing intra-/inter-agency contract vehicles, e.g.

Interagency Contract Directory (ICD) at:

https://www.contractdirectory.gov/contractdirectory

System for Award Management (SAM) search for entity records at:

https://www.sam.gov/SAM/pages/public/index.jsf

SBA Dynamic Small Business Database at:

http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

Department of Labor (DoL) Service Contract Labor Standards (Service Contract Act (SCA)) and Wage Rate Requirements (Davis-Bacon Act (DBA)) wage determination information online at:

http://www.wdol.gov/ (SERVICES ONLY)

VI. Identify Product/Services and Sources Able to Meet the Requirement

This is a Brand Specific Need for Bags and Ribbons Manufactured by:

o Sharp – A Large Business o Packing Aids – A Small Business

Identify or describe:

o Product/Service, include any brand name product information o

MFG: SHARP PAC Machinery

Bag Specs 10x13x.0025ml (Fanfolded box

10x13x.0025 mailer(Bags in Roll, 2 1/4" vents)

VHAPM Part 810 Market Research SOP Page 9 of 12 Revision: 08, Effective Date: 04/27/21

Ribbon Specs 869216 02 15 U110KQ5 700 o o Product/Service characteristics and/or capabilities o Bags: Size 10x13x.0025ml o Company information (e.g., name, POCs, address, telephone number, e-mail address, website) o Sharp/Pregis:

POC: JD Oray, Director of National Sales Addreess: N59 W22387 Silver Springs Dr. Sussex, WI 53089 Phone: 262-810-4260 o PAC Machinery:

POC: Greg Berguig, Vice President Address: Clamco Facility, 775 Berea Industrial PKWY, Berea, OH 44017

Phone: 1-800-985-9570,x126 o Company characteristics, past performance, and business size category o Sharp – Large Business o PAC Machinery – Small Business o If sole source, describe efforts to locate additional sources o A sources sought was posted to both GSA and SAM.gov o The MFGs were contacted to identify potential Authorized Distributors o Historical Data from other purchases.

Business Category Name of Potential Source(s)/Other POC Information

VIP verified Service-Disabled, Veteran-Owned (SDVOSB)

NGA3 Services LLC (Sharp)

VIP verified Veteran-Owned Small Business (VOSB)

Woman-Owned Small Business

(WOSB)

M-Pak Inc. (Pac Machinery)

Economically Disadvantaged Woman- Owned Small Business

(EDWOSB)

HUBZone Small Business Section 8(a) small business

VHAPM Part 810 Market Research SOP Page 10 of 12 Revision: 08, Effective Date: 04/27/21

Small/disadvantaged business

(SDB)

Small business Large Business Tension Envelope Corp. (Sharp)

VII. Description of the Commercial Marketplace and Prevalent Business Practices

Describe the marketplace o Pac Machinery is a small business manufacturer.

They have one known women-owned small business “Authorized

Distributor” – M-Pak Inc.

o SHARP is a Large business manufacturer.

There is one SDVOSB vendor whom is a “Authorized Distributor” There is one Large Business “Authorized Distributor”

Identify availability of commercial or non-developmental items that satisfy requirements (value or shortcomings of each) and sub-components o All items are available commercially

State Nonmanufacturer Rule (NMR) Findings (if the acquisition is for manufactured products or other supplies) (See the Nonmanufacturer Rule Decision Tree to assist with this determination):

o This is a “Brand Specific” need.

o A NAICs Waiver has been issued for NAICs Code 326111, but only for the

“Bags” o Rule of two cannot be met as there is only one small business Authorized

Distributor for each brand.

o Since Sharp is a “Large” business, the Limitations on Subcontracting cannot be met, as the product is the main cost factor and will be provided by a Large Business.

Identify standard/customary terms and conditions and industry business practices that differ from the standard Government practices (include information on payment, freight delivery, acceptance, and warranties) o N/A

Discuss if contract financing is applicable. If so, ensure compliance with FAR

32.202-3, Conducting Market Research About Financing Terms o No Contract financing will be provided.

VHAPM Part 810 Market Research SOP Page 11 of 12 Revision: 08, Effective Date: 04/27/21

Discuss any regulations unique to the requirement, if known o None

VIII. Pricing and Market Issues

Identify price sources (e.g., market price, catalog, GSA, etc.), price ranges, and price variations o The IGCE is based on recent data provided by the contractor installing the Semi-Auto Packers, as they were tested at the Factory.

The bags and ribbons were purchased by the vendor installing the new “Semi-Auto Packers” to perform “Factory Acceptance Test(FAT) of the equipment.

o There is historical data specifically for the Bags from purchases the Charleston CMOP has made over the past two years.

Describe market trends for product or service, e.g., technical, business, and pricing o Lead time for delivery is currently 4-6 weeks after receipt of an order(ARO)

IX. Other Considerations

Identify other considerations gathered from market research, e.g., opportunities for small business participation o Any Vendor other than the manufacturer, must provide a letter from the manufacturer showing they are an “Authorized Distributor”

Discuss qualifying factors, including such issues as past performance, references, product testing or evaluation, customer satisfaction, warranties, and quality problems o This is a Brand Specific Need because the product was tested at the

Factory to ensure it could meet production needs Describe consideration of green (sustainable products and services https://sftool.gov/greenprocurement and http://www.gsa.gov/portal/content/105365. Include discussion of energy efficiency standards of market products, if applicable o Recyclable content will be noted in contract.

o

Discuss consideration to Buy American Statute. Does Buy American, Trade Agreement or an Exception to Buy American apply (FAR Part 25). Are there domestic end products available for this acquisition?

o BAA will apply

VHAPM Part 810 Market Research SOP Page 12 of 12 Revision: 08, Effective Date: 04/27/21 o Both manufacturers have confirmed that product is produced in America.

X. Market Analysis Summary (DO NOT RANK)

Provide market research conclusions and recommendations o There are small business “Authorized Distributors” but the rule of two cannot be met as there is only one Authorized Distributor for each manufactured product.

o Limitations on Subcontracting cannot be met to set this aside as the product will be provided by a large business

Document the decision and rationale to satisfy the agency’s need with a commercial item/service, if market research so warrants o Items are commercially available

Document the decision and rationale if the agency’s need cannot be satisfied with a commercial item/service o N/A Provide supporting documents, as appropriate

XI. DETERMINATION:

This is a Brand Specific Need. There are two manufactures of the products needed.

Based on the market research conducted there is only one VIP verified and capable SDVOSBs capable of performing the requirement. In addition, only one small business in any of the other targeted socio-economic groups appeared to qualify as an “Authorized Distributor” for some of the product needed as well. However a set-aside is not feasible as the rule of two cannot be met to set the requirement aside as:

There is only one small business that was identified to provide product from either of the manufacturers.

The limitations on subcontracting cannot be met to set the requirement aside

Therefore, it is anticipated that all sources (large and small businesses) will be solicited for this requirement using competitive procedures with the opportunity for multiple awards. This market research information is not more than 12 months old.

Name: ________________________________ Date: __________________ Contracting Officer

LARRY

ZARITZ

Digitally signed by

LARRY ZARITZ

Date: 2023.07.11 07:08:17 -05'00'

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Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* SAP SUPPLIES

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048-5012

SOLICITATION NUMBER* 36C77023Q0303

RESPONSE DATE/TIME/ZONE 06-09-2023 10:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7510

NAICS CODE* 326111

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 15 Contracting Ofc - CMOP

3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

POINT OF CONTACT*

Contracting Officer

Larry Zaritz larry.zaritz@va.gov

913-684-0156

PLACE OF PERFORMANCE

ADDRESS Department of Veteran Affairs

Chelmsford CMOP

10 Industrial Ave

Chelmsford MA

POSTAL CODE 01824-3610

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

PURPOSE: This is a Request for Information(RFI)/Sources Sought announcement only.

This is not a solicitation announcement. The NCO 15 Consolidated Mail Outpatient Pharmacy(CMOP), Contracting office is conducting market research only to gain knowledge of potential qualified sources and is issuing this sources sought notice to obtain the following consumable supplies under a Brand Specific need:

CMOP CHELMSFORD SAP BAGGER CONSUMABLES

Item Description Part# 1 SHARP Bags - Part # 10x13x.0025 Fanfolded Mailer SX - GO 2 SHARP Ribbon SX-GO 869216-02 3 PAC R3200 Bags 0 10x13x.0025 MP1013RB 4 PAC R3200 Ribbon 15-U110KQ5-700

For vendors to be considered vendors need to;

Answer the following questions addressing whether they are able to provide all or just some of the items based on their answers below concerning whether they are a:

o The Manufacturer o An Authorized Distributor of the Manufacturer or o An Authorized Distributor of a Reseller whom is a Authorized Distributor of the

Manufacturer

Questions:

1. Are you the Manufacturer?

i. Yes or No

ii. For Both items or just one of the items

2. Can you provide a letter of authorization from the manufacturer showing you are a “Authorized Distributor” of the manufacturer?

i. Yes or No

3. Can you provide a letter showing you are “Authorized Distributor” of an “Authorized Reseller” whom can provide a letter showing they are an “Authorized Distributor” of the manufacturer?

i. Yes or No

4. Are items considered manufactured in the United States?

i. Yes or No

ii. If No, where are they considered manufactured? ______________________

Any responses to the sources sought must include answers to all of the above questions in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement.

When responding please include your company’s SAM Unique ID#. Interested sources may respond to this notice via email to larry.zaritz@va.gov , on or before June 9th 2023, 10:00 am cdt.

This Request for Information does not obligate VA to the release of a solicitation.

Any questions can be addressed to Larry Zaritz, larry.zaritz@va.gov 913-684-0156

Zaritz, Larry M.

From: Oray, JD <joray@pregis.com> Sent: Wednesday, June 14, 2023 8:11 AM To: Zaritz, Larry M.

Cc: Oray, JD Subject: [EXTERNAL] RE: Pregis Sharp - Dept of VA 10x13 bags

NGA3 Services LLC is an Authorized Distributor for Pregis Sharp. We currently work together and supply several Dept of VA loca ons.

I cannot speak for Pac Machinery’s distributor network. They are a separate company from Sharp Packaging Systems by Pregis (Pregis Sharp). I know you men oned each are brand speci c however we at Sharp Packaging Systems by Pregis are able to manufacture bags that run awlessly on Pac Machinery.

JD Oray | Director of National Sales Pregis Sharp™ Automated Mailing & Bagging Solutions Pregis LLC | www.pregis.com N59 W22387 Silver Spring Dr., Sussex, WI 53089

: (262) 810 4260| : (262) 271 1744| : joray@pregis.com

At Pregis, we’re not just in the packaging business – we’re in the “WOW” business. Products worth protecting deserve Pregis.

Learn how we solve today’s toughest business challenges by visiting our web site.

From: Zaritz, Larry M. <Larry.Zaritz@va.gov> Sent:Wednesday, June 14, 2023 7:32 AM To: Oray, JD <joray@pregis.com> Subject: RE: Pregis Sharp Dept of VA 10x13 bags

Also, can you tell me if you show that NGA3 Services LLC, (a service disabled Vet Owned small business) as a “Authorized Distributor” of the Pregis/Sharp products.

V/R

Zaritz, Larry Contracting Specialist Network 15 Contracting Office (NCO15) Consolidated MailOut Pharmacy(CMOP) 3450 S. 4th Street Trafficway Leavenworth, KS 66048 Phone: 913 684 0156 E mail: larry.zaritz@va.gov

From: ebuy_admin@gsa.gov Sent: Friday, June 2, 2023 9:01 AM To: Zaritz, Larry M.

Subject: [EXTERNAL] GSA eBuy Request For Quote RFQ1631862 has ISSUED

Dear LARRY ZARITZ, RFQ1631862, Conducting Market Research Brand Specific Mailer Bags and Printer Ribbons was issued on Fri Jun 02 09:52:41 EDT 2023.RFQ notifications were sent to 364 vendors.

You will receive another email notice once this RFQ has closed. Please note that quotes can be viewed and evaluated prior to RFQ closing, however they can not be awarded/no award until after RFQ close.

For questions concerning eBuy, contact our helpdesk at gsa.advantage@gsa.gov or 1 877 472 3777 (select option 2).

Please do not reply to this email.

Thank you!

From: Oray, JD <joray@pregis.com> Sent: Wednesday, June 14, 2023 8:11 AM To: Zaritz, Larry M.

Cc: Oray, JD Subject: [EXTERNAL] RE: Pregis Sharp - Dept of VA 10x13 bags

NGA3 Services LLC is an Authorized Distributor for Pregis Sharp. We currently work together and supply several Dept of VA loca ons.

I cannot speak for Pac Machinery’s distributor network. They are a separate company from Sharp Packaging Systems by Pregis (Pregis Sharp). I know you men oned each are brand speci c however we at Sharp Packaging Systems by Pregis are able to manufacture bags that run awlessly on Pac Machinery.

JD Oray | Director of National Sales Pregis Sharp™ Automated Mailing & Bagging Solutions Pregis LLC | www.pregis.com N59 W22387 Silver Spring Dr., Sussex, WI 53089

: (262) 810 4260| : (262) 271 1744| : joray@pregis.com

At Pregis, we’re not just in the packaging business – we’re in the “WOW” business. Products worth protecting deserve Pregis.

Learn how we solve today’s toughest business challenges by visiting our web site.

From: Zaritz, Larry M. <Larry.Zaritz@va.gov> Sent:Wednesday, June 14, 2023 7:32 AM To: Oray, JD <joray@pregis.com> Subject: RE: Pregis Sharp Dept of VA 10x13 bags

Also, can you tell me if you show that NGA3 Services LLC, (a service disabled Vet Owned small business) as a “Authorized Distributor” of the Pregis/Sharp products.

V/R

Zaritz, Larry Contracting Specialist Network 15 Contracting Office (NCO15) Consolidated MailOut Pharmacy(CMOP) 3450 S. 4th Street Trafficway Leavenworth, KS 66048 Phone: 913 684 0156 E mail: larry.zaritz@va.gov

From: Justin Streeter <justin@m-pakinc.com> Sent: Friday, June 9, 2023 11:07 AM To: Zaritz, Larry M.

Subject: [EXTERNAL] 7510--SAP SUPPLIES

Hi Larry, Please see our responses below, Also we are currently working with multiple CMOPS to have the PAC Machinery Bags run on the PAC equipment so we are very familiar with this requirement.

M-Pak, Inc SAM Unique ID# QGM1VMELTHF1

For vendors to be considered vendors need to;

Answer the following questions addressing whether they are able to provide all or just some of the items based on their answers below concerning whether they are a:

o The Manufacturer NO o An Authorized Distributor of the Manufacturer or Yes we a Authorized Distributor o An Authorized Distributor of a Reseller whom is a Authorized Distributor of the Manufacturer NO

Questions:

1. Are you the Manufacturer?

i. Yes or No

ii. For Both items or just one of the items

2. Can you provide a letter of authorization from the manufacturer showing you are a “Authorized Distributor” of the manufacturer?

i. Yes or No

3. Can you provide a letter showing you are “Authorized Distributor” of an “Authorized Reseller” whom can provide a letter showing they are an “Authorized Distributor” of the manufacturer?

i.Yes or No

4. Are items considered manufactured in the United States?

i. Yes or No

ii. If No, where are they considered manufactured? ______________________

Any responses to the sources sought must include answers to all of the above questions in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement. When responding please include your company’s SAM Unique ID#. Interested sources may respond to this notice via email to larry.zaritz@va.gov , on or before June 9th 2023, 10:00 am cdt.

Justin Streeter M Pak, Inc VP Strategic Programs 11255 Camp Bowie West Suite 110 Ph – 413 829 1058 Email – justin@m pakinc.com

Description/Part Number* Unit of Issue

Qty Price Extended Amount

PAC Bags 10 x 13 w/s coex rollerbag mailer(1000 bags per Roll) Roll 15095 73.60$ 1,110,992.00$ PAC Ribbons Part# 15-U110KQ5-700 (5 per case) Case 344 305.49$ 105,088.56$ SHARP-Fanfold Mailer Bags(1000 bags per box) Box 3250 $84.55 274,787.50$ SHARP Ribbon Part# 869216-02 (24 per Case) Case 25 $567.84 14,196.00$ SUBTOTAL (Products) 1,505,064.06$

1,505,064.06$

Description/Part Number* Unit of Issue Qty Price Extended Amount

PAC 10 x 13 w/s coex rollerbag mailer(1000 bg per roll) Roll 2000 73.60$ 147,200.00$ PAC Ribbon 15-U110KQ5-700 (5 per Case) Case 60 305.49$ 18,329.40$ SHARP-Fanfold Mailer Bags(1000 bags per box) Box 3250 84.55$ 274,787.50$ SHARP Ribbon Part# 869216-02 (24 per Case) Case 25 567.84$ 14,196.00$

SUBTOTAL (Products) 454,512.90$

Description/Part Number* Unit of Issue Qty Price Extended Amount

PAC 10 x 13 w/s coex rollerbag mailer(1000 bg per roll) Roll 7794 73.60$ 573,638.40$ PAC Ribbon 15-U110KQ5-700 (5 per Case) Case 236 305.49$ 72,095.64$

SUBTOTAL (Products) 645,734.04$

645,734.04$

Description/Part Number* Unit of Issue Qty Price Extended Amount

PAC 10 x 13 w/s coex rollerbag mailer(1000 bg per roll) Roll 1559 73.60$ 114,742.40$ PAC Ribbon 15-U110KQ5-700 (5 per Case) Case 48 305.49$ 14,663.52$

SUBTOTAL (Products) 129,405.92$

129,405.92$

Description/Part Number* Unit of Issue Qty Price Extended Amount

PAC 10 x 13 w/s coex rollerbag mailer(1000 bags per roll) Roll 3742 73.60$ 275,411.20$

SUBTOTAL (Products) 275,411.20$

275,411.20$

CHELMSFORD IGCE

TOTAL IGCE

DALLAS IGCE

TOTAL IGCE

HINES IGCE

TOTAL IGCE

MURFREESBORO IGCE

IGCE SAP Consumables All Sites

TOTAL IGCE