HCA Approved Dayton Steam Line Repair - JA.pdf

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C250-24-AP-0771

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-24-AP-0771

Contracting Activity:

Department of Veterans Affairs, VISN 10, Dayton VA Medical Center; 4100 West Third Street, Dayton, OH 45428-9000, Network Contracting Office (NCO) 10 – 552-24-2-6976-0002

Nature and/or Description of the Action Being Processed:

The proposed action is for an EMERGENCY sole source contract for “552-24-502 Repair Steam Tunnel H (Emergency)” at the VAMC in Dayton, OH. The contract will be for a new firm, fixed price with an IGCE of $2, , .

Description of Supplies/Services Required to Meet the Agency’s Needs:

The process piping system has broken in steam tunnel “H” which is part of the redundant steam line located on the opposite side of the VAMC campus from the earlier emergency repair parking lot B128 project. During the all of 202 the secondary loop of the steam tunnel “H” was noticed to have collapsed during an investigation at the Dayton VAMC campus. Investigation of confined space within the steam tunnel found that all of the active steam process pipes, ric-wil, mounting brackets and areas of the tunnel structure are long past their useful life cycle and are badly deteriorating. This emergency action is to remove and replace High Pressure Supply (HPS) and High Pressure Return (HPR) process piping to include the concrete pads/hangars/rollers and insulate the piping located in steam tunnel “H”.

This work is critical to ensure the Medical Center is fully operational and reduce the life safety and financial risk. VHA Directive 1810 speaks to having redundancy in the boiler plant and failure to have the redundancy may equate to a medical center unoperational. Without the redundant piping, the medical center does not have a backup system to heat the campus should the main steam tunnel fail.

Statutory Authority Permitting Other than Full and Open Competition:

41 USC 3304(a)(2), as implemented by FAR 6.302-2 Unusual and Compelling Urgency. Any delay in the award of a contract would result in serious injury, financial or other, to the Government, veterans, and staff at the facility.

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The time involved in bidding and awarding the project would delay the completion of the work needed now and impact safety and heating operations on the Dayton VA Medical Center (VAMC).

This is an emergency requirement due to the safety of employees, patients and visitors at the Dayton VAMC. This work is critical to be completed now to ensure the Medical Center is fully operational. Buckeye Industrial Piping, LLC. (Buckeye) specializes in process piping, which is the exact type of work required here. This project requires urgent repairs to the process piping system in order to transport steam to the medical center.

VHAPG Part 806.3 OFOC Page 2 of 4

Acquisition ID#: 36C250-24-AP-0771

Buckeye is already mobilized on station due to the emergency repair parking lot B128 project and is prepared to provide immediate service. They are already familiar with the site and with the steam system. VA would save critical time contracting directly with Buckeye as they would not need to mobilize like other firms may. Without immediate repair, the Government will be harmed financially and life safety would be impacted due to the closure of the medical center.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government will evaluate prices proposed against the Independent Government Cost Estimate (IGCE) and similar projects awarded recently to ensure the cost is fair and reasonable to the Government.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

VA recently procured services similar in nature to the work required with this emergent need (September 2023). With that procurement, VA had considerable difficulty locating SD/ VOSB firms and to satisfy the Government’s requirements. After exhausting other available options, VA finally contracted with Buckeye. Buckeye is uniquely positioned to be onsite immediately with the requisite knowledge, skills, resources and ability (e.g. to source the required materials, to secure qualified labor and equipment, etc.) to quickly to complete this project. Every day passes increases the risk of catastrophic failure of the steam system. Due to the emergent nature of this project, no additional market research was conducted.

Any Other Facts Supporting the Use of Other than Full and Open Competition: Failure to this may result in the clos

. Buckeye Industrical Piping, LLC. possesses the specialized knowledge, skills and abilities to perform this work quickly and efficiently—at a fair and reasonable price to the Government. Buckeye has the capacity and is ready and able to begin work as soon as a contract is awarded and NTP issued.

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Buckeye Industrical Piping, LLC.

1270 McCook Ave.

Dayton, OH 45404

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Future repairs, if not emergent, will be posted competitively.

VHAPG Part 806.3 OFOC Page 3 of 4

Acquisition ID#: 36C250-24-AP-0771

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Engineering Services

Dayton VAMC

LARRY TERRY Digitally signed by LARRY TERRY Date: 2023.12.28 10:22:04 -05'00'

VHAPG Part 806.3 OFOC Page 4 of 4

Acquisition ID#: 36C250-24-AP-0771

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian S. Kish Date Branch Chief Network Contracting Office 10

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Scottie Paramoure Date NCO 10 Division Chief

c. Director of Contracting Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition.

Marie L. Smith Date Director of Contracting

d. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Gerald F. Jacobs Date Acting Executive Director Regional Procurement Office Central Department of Veterans Affairs

12/28/2023

12/28/2023

BRIAN KISH

Digitally signed by BRIAN

KISH

Date: 2023.12.28 10:27:31 -05'00'

SCOTTIE

PARAMOURE

Digitally signed by

SCOTTIE PARAMOURE

Date: 2023.12.28 16:22:37 -05'00'

MARIE SMITH Digitally signed by MARIE SMITH Date: 2023.12.28 16:27:50 -05'00'

GERALD JACOBS Digitally signed by GERALD JACOBS Date: 2024.01.11 09:22:49 -06'00'