J-1_IK_Statement_of_Work.docx

UNCLASSIFIED

Attachment J-1 Statement of Work

STATEMENT OF WORK (SOW)

as of June 28, 2019

1. Contracting Officer Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR.

Name:

Organization:

DODAAC

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract Title.

Production of U.S. Army, Project Manager Mission Command (PM MC) Installation Kits (IKs)

3. Background.

The PM MC, Product Manager (PdM) Joint Battle Command - Platform (JBC-P) program is a networked battle command information system that enables units to share near real-time friendly and enemy situational awareness information, operational maps and graphics, and command and control messages. JBC-P is an upgrade from the Force XXI Battle Command Brigade and Below (FBCB2) Joint Capabilities Release and is fielded in both mobile and command post versions with communications being supported by the Blue Force Tracker (BFT) satellite for mobile operations and the Tactical Internet for command post operations. The program is managed by U.S. Army, Program Executive Office Command Control Communications-Tactical (PEO C3T), PM MC, PdM JBC-P.

4. Objectives.

IKs are an integral part of the JBC-P systems that provide the electrical and mechanical interfaces to the vehicle platform. Individual cables and hardware, such as mounting brackets, are critical to the support and maintenance of the vehicles equipped with JBC-P systems. Engineering services for development of new kits and modification of existing kits is essential in keeping up with JBC-P fielding and capability requirements.

5. Scope.

This statement of work (SOW) sets forth the tasks and efforts the Contractor shall perform during this contract. The Contractor shall be required to design, develop, produce, modify, and deliver IKs, cables, brackets, and hardware to support the installation of the PM MC-managed systems and related subsystems of PEO C3T. All Contractor-provided IKs shall be delivered in accordance with the Attachment J-2 IK Level II Drawing Packages associated with each IK and the Attachment J-7 IK Performance Specification. In addition, the Contractor shall supply engineering services to support the creation of new IKs and for the modification of existing IKs.

6. Specific Tasks.

The Contractor shall provide all labor, material, equipment, resources and facilities required to execute this effort, as outlined in the SOW.

6.1. Contractor Manpower Reporting.

The Contractor shall comply with Contract Manpower Reporting requirements, as captured in DITCO Instruction H4, ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA) REPORTING.

6.2. Program Management.

The Contractor shall implement an organizational structure for the management, coordination, and control of contract activities, including the program’s cost, schedule, performance, risks, contracts, and subcontractors/suppliers. The Contractor shall develop and implement a program management program, using ISO 21500:2012 as guidance, which covers all aspects of program management for the IK program. The program management program shall ensure adequate program resources are available to:

- Execute the program on schedule

- Staff the program with properly trained and qualified personnel

- Provided appropriate facilities

- Ensure required equipment is available, on schedule and in required quantities

The Contractor shall designate a program manager for the program who is the single management interface with the Government and is specifically responsible for accomplishing all tasks as set forth in this contract and for directing the efforts of all subcontractor(s).

Deliverables:

Contract Data Requirements List (CDRL) A001, Contractor’s Progress and Status Report (DI-MGMT-81928)

6.2.1. Post-Award Conference.

The Contractor shall hold a post-award conference within thirty (30) calendar days after contract award at the Contractor’s facility. The Government, in conjunction with the Contractor, will establish the specific date. The following issues shall be addressed:

- Identify and introduce Contractor management, engineering, and other key personnel to the Government representatives. Each individual shall define his/her area of responsibility and accountability.

- Explain the Contractor’s organization, plans, procedures, and schedules to execute this SOW, including illustrating how the Contractor will minimize schedule, cost, and performance risks.

- Present the Contractor’s business and technical management procedures (e.g., technical point of contact (POC) assignments, status reporting procedures, and designated lines of authority) that shall be implemented to accomplish the requirements of the contract.

- Present the Contractor’s current staffing plan.

- Identify status of subcontracts in effect or anticipated.

- Allocate time for the Government to present its organization, plans, procedures, schedules, and concerns.

- Allocate time for an open forum to discuss contract, program and technical issues.

- Review CDRLs and CDRL delivery dates in accordance with the DD 1423 requirements.

The post-award conference shall be considered complete after the adjudication and closure of all critical comments, within forty-five (45) calendar days of the event.

Deliverables:

CDRL A002, Conference Agenda (DI-ADMN-81249B) CDRL A003, Briefing Material (DI-MGMT-81605) CDRL A004, Conference Minutes (DI-ADMIN-81505B)

6.2.2. Integrated Product Teams (IPT).

The Contractor shall participate in and support IPTs in support of the IK program. IPT meetings will maximize the use of video/teleconferencing, but the Contractor should plan for a maximum of one (1) day per quarter support with the support of two (2) people at a Government facility (location primarily Maryland).

Any Contractor-led IPTs formed can include Government participants. The Contractor shall not be relieved of the responsibility of meeting contractual requirements due to implementation of any IPT approach. During the IPT process, if issues are identified that the Contractor feels will have significant impact on the terms of the contract, the Contractor shall identify the issue, in writing, to the Government COR/procuring contracting officer (KO) for resolution.

Potential IPTs include, but are not limited to: Engineering IPT and Production IPT. These IPTs will include representatives of other Government organizations as well as Contractors.

6.2.3. Program Management Reviews (PMR).

The Contractor shall conduct quarterly PMRs. These reviews shall be no more than one (1) calendar day in duration and shall occur at the Contractor’s facility, unless specifically requested by the Government to occur elsewhere. These reviews shall address the status of all ongoing tasks and delivery schedules for all material procurement. For each PMR, the Contractor shall prepare and distribute a meeting agenda and minutes. The Government reserves the right to modify the agenda prior to the PMR. Contractor shall deliver all technical review presentation materials to the Government no later than two (2) working days prior to the scheduled review.

The PMR content shall contain all aspects of the contract, addressing schedule and performance (e.g., contract task order status, financial status, schedule status, progress against major milestones, risk management, manpower, configuration management, hardware and software engineering, logistics, warranty status, quality assurance, safety, obsolescence, and any factors affecting contract deliverables). The Contractor’s functional leads (e.g., key personnel, systems engineer, and mechanical engineer) shall report on the status of their respective tasks. To the maximum extent possible, PMRs shall be coordinated with design and technical reviews to maximize program efficiency. The PMR shall provide an updated status of action items assigned at previous PMR, current program task statuses, and projected tasks. The Contractor shall provide a contract data status and schedule report at each review. In addition, the Contractor shall present technical, management, and logistic problem areas and shall address any factors affecting contract deliverables.

The Government reserves the right to schedule additional reviews or working groups if critical issues arise or significant events or changes have occurred. The Contractor shall specifically address known or anticipated impacts to systems and performance.

Deliverables:

CDRL A002, Conference Agenda (DI-ADMN-81249B) CDRL A003, Briefing Material (DI-MGMT-81605) CDRL A004, Conference Minutes (DI-ADMIN-81505B)

6.3. Integrated Data Environment (IDE).

The Contractor shall establish a cost-effective data management system and appropriate digital environment that shall allow every activity involved with the program to exchange data digitally throughout its total lifecycle (data shall remain in the IDE throughout the total lifecycle). The IDE shall keep pace with evolving automation technologies to the maximum extent practicable. The Contractor shall provide controlled near-real time access to all data generated under this contract (to include all CDRLs and other reports) via an IDE to support the sharing of knowledge and information across functional boundaries throughout the life of the program. The IDE shall be accessible to the Government and associated support Contractors. The IDE shall be available within thirty (30) calendar days of contract award. The Government shall, at a minimum, have read access to all information on the IDE. Five (5) business days after the expiration of the contract, the Contractor shall deliver a digital video disc (DVD) to the Government that includes a copy of all information hosted on the IDE through the total lifecycle of the program.

Deliverables:

CDRL A005, Contract IDE Data Delivery (Contractor Format)

6.3.1 . Detailed Shipping Information and Reporting.

Via their IDE, the Contractor shall maintain a daily shipping database, detailing (at a minimum): items and quantity shipped with contract line item number (CLIN)/SubCLIN/part number/National stock number, destinations, shipping dates, method of shipping, and tracking information. The Contractor shall allow Government access to the shipping database via their IDE, and shall maintain accurate and relevant shipping information at all times. The Contractor shall notify the Government technical POC via email whenever a shipment takes place and the information has been posted to the IDE. Furthermore, the Contractor shall submit an informal report via email to identified Government POCs, which captures all shipping that has been accomplished for said week, along with tracking information.

Deliverables:

Weekly Shipping Data via Informal Email to Government POCs

6.3.2 . Data Management.

The Contractor shall implement a data management process that includes all tasks for documenting and maintaining the database throughout the program lifecycle. It shall also include all efforts required to prepare, manage, and deliver all information, documentation, and data required for CDRL delivery, electronically to PM MC. The Contractor shall establish a contract data management system to allow every activity involved with the program to create, store, access, manipulate, and exchange data digitally. Program data shall be maintained and available to the Government via the Contractor's IDE throughout the lifecycle of the contract. Data items shall be recorded in the data accession list.

Unless otherwise approved by the Government, the Contractor shall use MS Office 2007 or newer (MS Word, MS Excel, and MS PowerPoint), MS Project 2010, and MS Project 2013 for the preparation of documents that are to be electronically transferred to the Government. All deliverables shall be delivered in the original electronic format. Adobe Acrobat-formatted files are acceptable for documents such as test reports that require original documents to be scanned. The Contractor shall ensure that the deliverable data product can be recreated in human readable form and processed by the user.

When required, the Contractor shall provide data on physical media, such as CD/DVD, with appropriate identification to identify its contents clearly. When it is impracticable to include all of the file identifications, the Contractor shall provide a reference to an accompanying listing or to a read-me file.

The Government will seek unlimited data rights or Government purpose rights for any items that fall under the purview of DFARS 252.227-7013, Rights in Technical Data--Noncommercial Items.

Deliverables:

CDRL A006, Data Accession List (DI-MGMT-81453A NOT 1)

6.3.3 . Handling of Non-Public Information and Data.

In performance of this contract, the Contractor may have access to Department of Defense (DOD) information. The Contractor agrees (a) to use and protect such information from unauthorized disclosure, in accordance with DOD Instruction 8582.01, Security of Unclassified DOD Information on Non-DOD Information Systems; (b) to use and disclose such information only for the purpose of performing this contract and to not use or disclose such information for any personal or commercial purpose; (c) to comply with other current Federal and DOD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, critical program information, personally identifiable information, export controlled); (d) to obtain permission of the Government requiring activity before disclosing/discussing such information with a third party; (e) to return and /or electronically purge, upon Government request, any DOD information no longer required for Contractor performance; and (f) to advise the contracting officer and/or COR of any unauthorized release of such information.

6.3.4 . International Trafficking in Arms Regulations Compliance Program.

The Contractor shall have an International Trafficking in Arms Regulations (ITAR) compliance program which defines the handling, storage, and transmission of ITAR data and hardware. The Contractor shall be capable of shipping and receiving hardware and source data to the Continental United States (CONUS) and outside CONUS locations, in accordance with the ITAR.

The Contractor shall be responsible for obtaining any domestic or foreign import/export license(s) and any required disclosure approvals.

6.4. Quality Assurance/Product Assurance (QA/PA).

The Contractor shall establish and implement a QA/PA program, using ISO 9001:2008, with recertification required for ISO 9001-2015 and ISO 9004:2000 for guidance. The QA/PA program shall ensure products are built and tested in accordance with approved plans, designs, and test plans. This effort shall include reliability engineering, maintainability engineering, parts and material controls, process control, continuous process improvement, and monitoring and control of subcontractors and suppliers. The QA/PA program shall include an auditing process that takes place in the production, repair, and testing facilities and determines the frequency and percentage of all IK products that will be audited. The Contractor shall describe the metrics to be collected to establish QA/PA trends. The Contractor shall conduct quality audits to ensure compliance with quality program plans. Furthermore, inspection and acceptance activities under this contract will be performed by Government personnel. All hardware will be inspected by the Government at the Contractor’s plant/facility. The Contractor shall provide all necessary measuring devices, including (but not limited to) calipers, angle finders, HI-POT testers, tape measures, etc. at the origin of the components for the Government to conduct proper inspection of all subcomponents and/or kits. Commercial hardware that is procured by Contractors in support of the requirements of this contract will be acquired using best commercial practices.

Deliverables:

CDRL A007, Quality Assurance Program Plan (DI-QCIC-81794 NOT 1)

6.5. Configuration Baseline.

6.5.1. Functional Configuration Baseline.

The Contractor shall deliver all IKs and other support equipment in conformance to the defined functional configuration baseline in Attachment J-2 - IK Level II Drawing Packages. The Contractor shall be responsible for maintaining the functional baseline configuration of all IKs.

6.5.2. Allocated Configuration Baseline.

The allocated configuration baseline reflects the detailed design of the IKs and cables. Each CLIN will be baselined at its first occurrence on a DO. The Contractor shall certify via letter to the COR that the detailed IK, cable design, and support equipment have been baselined and brought under formal configuration control. The Contractor shall deliver their certification letter no later than sixty (60) calendar days after award of the order.

6.5.3. Configuration Management of all Technical Data and Drawings.

After the Contractor has established formal configuration control of the allocated baseline, the Contractor is then responsible for the management, maintenance, and proper organization of that baseline and technical data and drawing package. This includes the updating of technical data and drawings, due to part obsolesce, design changes, and/or other changes. The Contractor shall update drawings, bill of material data, parts listings, etc. with NSNs and limit the use of contractor-specific part numbers, as much as possible. The Government may ask for a delivery of the configuration-managed version of the technical data package and drawings at any time; requests not to exceed once a year.

6.6. IK, Cable and Bracket Production Test.

6.6.1. Production.

The Contractor shall produce, manufacture, test, and deliver IKs, cables, and support hardware in accordance with Attachment J-2 - IK Level II Drawing Packages. The Contractor shall produce, manufacture, test, and deliver IKs, as defined in Section B of the contract. Execution of First Article Qualification Testing (FAQT) and delivery of FAQT hardware will be required no later than seven (7) months after DO award. Subsequent deliveries of IKs, not subject to FAQT, will commence five (5) months after receipt of DOs, unless mutually agreed upon between the Contractor and Government, The Contractor’s production capacity shall accommodate a steady state production rate of 1,500 kits per month with a surge rate of up to 5,000 kits per month (overlapping delivery schedules between DOs should be expected). The Contractor’s production capacity shall also accommodate a steady state production rate of 1,000 spares per month; surge requirements are not required. The Contractor should be able to maintain the surge rate up to the entire period of performance, if requested by the Government. The Mean Time between Failure (MTBF) for all delivered IKs and items that make up an IK shall not be less than 7,000 hours.

The Government defines a typical IK as seven (7) military ruggedized cables, 200 pieces of hardware (nuts, bolts, screws, washers, spacers, zip ties, etc.) and nine (9) pieces of custom fabricated metal. Production rates shall be dependent on this definition of an IK.

6.6.2. Test Readiness Reviews (TRR).

The Contractor shall host and conduct a TRR for each major test and FAQT no later than two (2) weeks prior to test to evaluate the Contractor’s readiness to start the planned testing. The Contractor shall discuss the availability and readiness of facilities and other resources, including test plans and test procedures. The Contractor shall present the results of informal testing and demonstrate the adequacy of the applicable test procedures at the TRR. The Contractor shall receive Government approval before proceeding to test.

Deliverables:

CDRL A002, Conference Agenda (DI-ADMN-81249B) CDRL A003, Briefing Material (DI-MGMT-81605) CDRL A004, Conference Minutes (DI-ADMIN-81505B)

6.6.3. First Article Qualification Testing (FAQT).

The Contractor shall conduct FAQT, witnessed by the Government, to verify that deliverable complies with the requirements in the IK performance specification. At the time of DO award, the Government shall identify which IKs are subject to FAQT testing. The goal would be that the first time each IK is ordered, it is also subsequently run through FAQT; however, this approach is subject to change due to mission needs. For any items considered to not require FAQT, the Contractor shall submit a FAQT waiver request to the KO and quality assurance officer.

Once IKs (subject to FAQT) have been identified, the Contractor shall be responsible for providing IK FAQT testing procedures. After Government approval of the FAQT testing procedures, the Contractor shall be responsible for following these procedures during FAQT. All results of these tests shall be documented in a test report. Unless otherwise agreed upon, FAQT shall be conducted on the IK, in its installed configuration, utilizing live computer components provided by the Government as Government furnished equipment (GFE), and using all provided hardware and cables to test operational suitability of the production product.

The Contractor shall perform collection, reduction, and analysis of all demonstration and test data necessary to qualify the IKs. The Government will determine the validity of the test data and the success or failure of each qualification in accordance with the acceptance criteria in the approved test plans, procedures, and descriptions.

The Contractor shall notify the Government, in writing, of the time and location of all FAQT testing, no later than thirty (30) calendar days prior to testing. The Government will select a random sampling of units for FAQT. Any units not selected by the Government for FAQT will be delivered to the Government no later than thirty (30) calendar days after start of FAQT.

Following testing, but prior to delivery, FAQT units will be refurbished to like-new condition by the Contractor or replaced by new equipment, whichever is most economical.

Government approval of FAQT will be provided when all outstanding comments and conditions are addressed and corrected. Government letter transmittal approving the FAQT test report shall reflect Government acceptance of FAQT.

If the Contractor fails FAQT, the Government reserves the right to terminate the contract OR allow the Contractor to retest until FAQT is passed. The costs associated with retesting after FAQT failure will be born solely by the Contractor.

The Government reserves the right, throughout the contract period of performance, to request FAQT, or a subset of FAQT, after the approval of any Class I or Class II Engineering Change Proposals (ECPs) when the Government determines that the ECP may affect performance specification requirements.

Deliverables:

CDRL A008, FAQT Test Plans/Procedures (DI-NDTI-81307A) CDRL A009, Qualification Test Report (DI-QCIC-81890)

6.6.4. Test.

The Contractor shall ensure that all IKs, cables, and brackets are qualified and tested prior to delivery to the Government in accordance with SOW requirements, the Contractor’s quality assurance program, and Attachment J-7 - IK Performance Specification.

6.6.5. Stock Warehousing and Shipment.

After Government inspection and acceptance of produced hardware, the Contractor shall move and store accepted Government property in a Contractor owned and operator warehouse. The warehouse shall be of sufficient size to store up to 6 months' worth of hardware at the production surge rate specified on contract (i.e. max of 30,000 kits). Warehouse shall be open and accessible Monday through Friday during normal business hours without blackout days. Warehouse shall have appropriate capabilities to provide 100% inventory reporting by part number at any time to the Government. Warehouse shall ensure integrity of packaged kits, and shall ensure first in hardware is first out (i.e. kits types organized to ensure oldest inventory is shipped first). Furthermore, warehouse shall be able to ship hardware within 24 hours of Government notice. Shipping locations shall be to USG military bases throughout CONUS.

6.7. Spares.

The Contractor shall produce, manufacture, test, and deliver IKs spare parts as defined in Section B of the contract. The MTBF for all delivered spares shall not be less than 7,000 hours.

6.8. Engineering.

The Contractor shall perform ad hoc supplementary engineering support services to the IKs as specifically directed by the Government through the procuring KO. Engineering support services areas include, but are not limited to: engineering investigation, new engineering design efforts, prototyping, repair, refurbishment, installation, integration, interoperability, testing, fielding, sustainment, and training services. Each assignment, to include detailed requirements, will be awarded via separate DOs, which shall be defined in detail in writing and shall include a cost and manpower ceiling, schedule, and deliverable items.

Deliverables:

To be specified in individual Delivery Orders.

6.9. Travel (separately priced).

The Contractor may be required to travel to support and complete tasking identified in paragraph 6.6 of this SOW. Travel requirements will be further defined in individual TOs. Travel shall be in accordance with the Joint Travel Regulations. All travel must be approved in writing by the COR prior to travel and all travel shall support the task areas 6.6. All travel requirements shall be in accordance with both Federal Acquisition Regulation (FAR) Part 31.205-46, “Travel Costs,” and Joint Travel Regulation (JTR) requirements and limitations.

7. Performance Standards.

CDRLs and reports

(i.e., MTBF) Random monitoring, COR surveillance

Late deliveries shall be subject to FAR clause 52.211-1, Liquidated Damages. If the Contractor fails to deliver supplies or perform services within the time specified in the contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of one (1) percent of the total value of the CLIN, as established at award. Liquidated damages paid under the contract shall not exceed one (1) percent of the total contract value, as established at award.

8. Place of Performance.

Contractor shall perform all activities at the Contractor’s facilities, with the exception of when travel is required to support the requirements of the SOW. Travel will be required as directed by the COR. Contractor personnel will travel to various (CONUS only) locations. i.e., Aberdeen Proving Ground, Ft. Hood, and Ft. Bliss, in support of IK development and production efforts.

9. Period of Performance (POP).

The POP for this contract shall be three (3) years after award with seven (7) 1-year options.

10. Delivery Schedule.

See Exhibit A, CDRLs, DD Form 1423s

11. Security Requirements.

This contract and all work performed under this contract is UNCLASSIFIED.

11.1. Facility Security Clearance. Not applicable.

11.2 . Security Clearance and Information Technology (IT) Level. Not applicable.

11.3 . Investigation Requirements. Not applicable.

11.4 . Adjudication for IT access. Not applicable.

11.5 . Interim IT access. Not applicable.

11.6 . Visit Authorization Letters. Not applicable.

11.7 . Security Contracts. Not applicable, this contract and all work performed under this contract is UNCLASSIFIED.

11.8 . Information Security and Other Miscellaneous Requirements. Not applicable.

12. GFE/Government-Furnished Material (GFM)/Government Furnished Information (GFI).

If requested by the Contractor, the Government may supply GFE, GFM, and GFI. All requests for GFE/GFM/GFI shall be managed by the Government KO and COR.

If the Government provides GFE/GFM at request of the Contractor, the Contractor shall be responsible for preventing damage to all GFE/GFM. The Contractor shall be responsible for reporting all inspection results, maintenance actions, losses and damage to the Government KO and COR. If the Contractor loses or damages the equipment, it will be the Contractor’s responsibility to replace or repair the equipment to original or better condition, at no additional cost to the Government. All GFE/GFM shall be utilized exclusively for this contract and shall be dispositioned and returned to the Government at the end of this contract’s POP.

GFM, in the context of this contract, is defined as materials supplied by the Government for inclusion in IKs which are then returned to the Government as a component of a kit. Furthermore, the Government may procure spares from the Contractor with the expectation that these spares maintain stock levels to ensure production requirements are adequately met.

Deliverables:

CDRL A010, Government-Furnished Equipment Report (DI-MGMT-80269)

13. Other Pertinent Information or Special Considerations.

13.1 . Identification of Possible Follow-on Work. Not applicable.

13.2 . Identification of Potential Conflicts of Interest. Not applicable.

13.3 . Identification of Non-Disclosure Requirements. Not applicable.

13.4 . Packaging, Packing, and Shipping Instructions. See Attachment J- 7 IK Performance Specification.

13.5 . Inspection and Acceptance Criteria. Inspection and Acceptance will be performed at “free on board” (FOB) point of origin. FOB for shipping shall be destination where the Contractor shall bear the shipping cost and responsibility for the shipment until it reaches its specified destination.

13.6 . Property Accountability. Not applicable.

13.7 . IT Services. Not applicable.

13.8 . Section 508 Accessibility. Not applicable.