S5102A83054_-_SS_OM_Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND

OPEN COMPETITION (OTFAOC)

Federal Acquisition Regulation (FAR) Part 6 Justification & Approval (J&A), Supporting Procurements under FAR Part 12, and FAR Part 15

Purchase Request Number: S5102A83054 Contract Number: To Be Determined Procurement Title: Deltek Software Support Renewal Estimated Value:

Statutory Authority: 10 U.S.C§2304(c)(1)

JUSTIFICATION FOR OTFAOC

Justification for OTFAOC Number: JA18-132

Upon the basis of the following justification, I, as the Procuring Activity Competition Advocate, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the statutory authority of 10 U.S.C§2304(c)(1) and the regulatory authority of FAR Part 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

1. REQUIRING AGENCY AND CONTRACTING OFFICE:

a. Requiring Agency Defense Contract Management Agency (DCMA) 3901 A Avenue, Building 10500 Fort Lee, Virginia 23801

b. Contracting Office Defense Information Systems Agency (DISA)/Defense Information Technology Contracting Organization (DITCO)/PL8413 2300 East Drive, Building 3600 Scott Air Force Base, Illinois 62225

2. NATURE/DESCRIPTION OF ACTION(S):

a. The Government has a need to procure software support for previously purchased brand name Deltek software. The software support must provide patches, updates, and be compatible with the Government’s existing software architecture. The nature of this action is to renew brand name, commercial off-the shelf Deltek software support, and procure virtual training for DCMA’s earned value management (EVM) team. This acquisition will continue to provide the required software support that allows the EVM team to provide oversight of contractor activities, and provide training on the use of the software. This requirement will be awarded as a firm-fixed-price contract to the sole source provider and original equipment manufacturer (OEM), Deltek, Inc. This procurement will perpetuate the existing annual software support coverage currently under contract number , which expires on September 23, 2018.

Deltek Software Support Renewal-JA18-132

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b. The period of performance is September 24, 2018 through September 23, 2019, and includes four 1-year option periods, for a total contract life of five years. The total lifecycle value for this requirement is estimated at . Fiscal year 2018, Operation and Maintenance funds are provided via Military Interdepartmental Purchase Request S5102A83054.

The applicable North American Industry Classification System code is 541519, Other Computer- Related Services, with a sales size standard of $27.5 million.

Period Period of Performance Estimated Price

Base Year September 24, 2018 – September 23, 2019 Option Year 1 September 24, 2019 – September 23, 2020 Option Year 2 September 24, 2020 – September 23, 2021 Option Year 3 September 24, 2021 – September 23, 2022 Option Year 4 September 24, 2022 – September 23, 2023 Lifecycle September 24, 2018 – September 23, 2023

3. DESCRIPTION OF SUPPLIES/SERVICES:

a. DCMA is required to provide oversight for contractor activities in the delivery of products and services to the Department of Defense (DoD). DCMA’s EVM team utilizes Deltek software as a disciplined, structured, objective, and quantitative method to integrate technical work scope, cost, and schedule objectives into a single contract baseline for tracking contract performance.

The software allows the EVM team to track areas to include, but not limited to, budgeted cost for work scheduled and performed, budget at completion, and actual cost of work performed. In order to continue providing oversight and performing these specific functions the Deltek support must be renewed. The renewed software support will provide patches, fixes, and updates to the current Deltek software operating within the DCMA infrastructure. The software support required must be compatible with the already existing DCMA infrastructure. Only the brand name Deltek software is compatible with the existing infrastructure.

b. The EVM team also requires virtual training and access to the Deltek virtual learning zone portal. The EVM team utilizes the virtual training access to learn how to utilize the Deltek software as it is updated in order to increase proficiency and effectiveness in executing their mission. As the software is updated and/or patched, the EVM team requires instruction on how the updates impact the usability, functionality, and mission execution while using the software.

The virtual training and learning portal are unique to Deltek’s software and to DCMA’s deployment and use of the software.

4. IDENTIFICATION OF STATUTORY AUTHORITY:

This acquisition is conducted under the statutory authority of 10 U.S.C§2304(c)(1) and the regulatory authority of FAR 6.302-1/Defense FAR Supplement 206.302-1, only one responsible source and no other supplies or services will satisfy agency requirements. The items/services are peculiar to one manufacturer’s brand name. Only Deltek, the OEM, can satisfy the requirement. No other contractors or distributors can legally obtain access to the software or make duplicate copies, since it is protected by copyright and/or patent laws.

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5. DEMONSTRATION OF CONTRACTOR’S UNIQUE QUALIFICATIONS:

(a) Description of events.

(b) Justification.

(1) Minimum Government requirements. The minimum Government requirement is for the renewal of support for existing Deltek software licenses and virtual training that is specific to the Deltek software currently in the DCMA infrastructure.

(2) Proposed sole source contractor. Deltek, Inc.

(3) Discussion regarding cause of the sole source situation. Deltek is the sole manufacturer of the required brand name software support. The software support is proprietary and only available from Deltek, Inc., and no other type of software support will satisfy the agency requirements. Deltek owns all proprietary rights to the software code and has no authorized resellers. The Deltek software support and virtual training are the only products that can meet the minimum needs of the Government, as listed in section 3.

(4) Impact.

6. FEDBIZOPPS ANNOUNCEMENT/POTENTIAL SOURCES:

A sources sought announcement was published by DITCO-Scott to FedBizOpps (FBO) on July 25, 2018. A notice of the proposed contract action will be synopsized on the FBO website, as

Page 4 of 6 Pages required by FAR 5.2, with the intention to award a sole source contract to Deltek, Inc. A copy of the redacted Justification for OTFAOC will be posted with the synopsis.

7. DETERMINATION OF FAIR AND REASONABLE COST:

A determination will be made by the contracting officer that the contract represents the best value to the Government, as defined in FAR 2.101, and results in the lowest overall cost alternative (considering price, special features, and administrative costs) to meet the Government’s needs. The contracting officer will also determine the pricing information valid for comparative purposes. Certified cost and price data is not required for this commercial item acquisition, in accordance with FAR 15.403-1(b) (3). The contracting officer will determine whether the price is fair and reasonable, based on comparison of the proposed prices to historical prices paid, the commercial price list, and the independent government cost estimate.

8. MARKET RESEARCH:

a. Market research was conducted from January 2018 through July 2018. Market research included discussions with knowledgeable individuals in Government/industry (to include the OEM), reviewing historically similar acquisitions, and reviewing existing Government-wide acquisition contracts. In addition, a sources sought announcement was issued and no responses were received. Based on current market research, it has been determined that only the aforementioned brand name software support can fully meet the Government’s needs.

b.

9. ANY OTHER SUPPORTING FACTS:

None.

10. LISTING OF INTERESTED SOURCES:

Deltek, Inc.

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11. ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME BARRIERS

THAT LED TO THE EXCEPTION TO FULL AND OPEN COMPETITION:

a. Procurement History.

b.

12. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP):

In accordance with DISA Acquisition Regulation Supplement 7.103(S-91)(1), this requirement does not meet the dollar threshold requiring a written AP.