HC1047-24-R-0002 AMD01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the due date and time for questions and receipt of quotations/offers. All changes are denoted by red text.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC104724R0002

X 9B. DATED (SEE ITEM 11)

08-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jan-2024

CODE

DISA/DITCO-NCR

P.O. BOX 549

FT. MEADE MD 20755-0549

HC1047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC104724R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Apr-2024 03:00 PM to 15-Feb-2024 03:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. This request for quotation (RFQ) is to support the Defense Information Systems Agency

(DISA)/Defense Information Technology Contracting Organization (DITCO)/PL22’s requirement for Facilities and Audiovisual Support for DISA Forecast to Industry (F2I)

2024. This event will be held on October 28, 2024 and will be Firm Fixed Price (FFP).

Funds are not presently available for this effort and no award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2. Offerors are requested to submit a written technical and price quotation in response to the attached Statement of Work (SOW). Further information on submission of technical and price quotations is provided throughout this document. The quotation shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the quotation. The offeror's quotation shall include all data and information requested by the RFQ and shall be submitted in accordance with these instructions.

a. Each offeror shall specifically identify in its quotation, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart 9.5 exists for this procurement. The OCCI language is contained along with the FAR/DFARS provisions/clauses as H1, Organizational and Consultant Conflicts of Interest (OCCI). If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the quotation, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Offerors must complete all fillable blocks within in the SF 1449 Solicitation

Document and Provisions/Clauses that require response.

c. Section 508 Accessibility Standards do not apply to this requirement.

d. The following administrative requirements apply to the offerors’ quotations in response to the RFQ. The technical portion of the quotation shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quotation. The following items will not be considered when calculating page limits: SF1449, cover page, table of contents, glossary, executive summary, OCCI mitigation plans, and provisions/clauses. In the event any evaluation notices are issued, page limitations may also be placed on those. The total size of each email (including all attachments) shall not exceed 20MB. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Quotation submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic quotation submissions if submissions cannot be opened or accessed. Page limitations shall not be circumvented by including text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a quotation. The

Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ.

e. Offeror shall prepare the proposal as set forth in the Quotation Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the quotation.

Each volume shall be a separate document as specified in Table 1 - Quotation Organization below.

Volume Volume Title Copies Page Limit

I Cover Page and

Technical Volume

1 Electronic 10 Pages

II Price Volume 1 Electronic No Page Limit

III Contract

Documentation

Volume (includes

SF1449, OCCI,

FAR/DFARS

Provisions and

Clauses)

1 Electronic No Page Limit

Volume I – Cover Page and Technical Volume

The Cover Page is required to identify the following:

• Name of the Prime Offeror, Company/Division Address, Cage Identifying Codes, and

Unique Entity ID (UEI).

• Identify the Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your quotation and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

• Identify proposed subcontractors, if any. If subcontractors are proposed, identify the percentage of work to be performed by each subcontractor. Their names, Company/Division Address, Cage Identifying Codes, UEI, and DUNS number shall be included.

The Technical Volume shall provide the actual approach the offeror would use for accomplishing/satisfying all tasks specified in Section 6 of the attached SOW. The quotation shall address any technical risk by identifying those aspects of the quotation you consider to have the potential for disruption of schedule, increased cost, technical performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance.

The quotation shall describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., SOW or specification requirements). Offeror shall propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation. Failure to address all SOW requirements will result in a non-responsive quotation and the offeror’s quotation will be removed from consideration.

Volume II – Price

There is no page limit to this volume. The following instructions are applicable to the prime offeror, subcontractors, teaming partners and JV partners. This section is to assist you in submitting information other than certified cost and pricing data that is required to evaluate the reasonableness and completeness of your proposed price. The Government will verify that all

RFQ requirements have been priced, and costs/prices are presented in a clear and useful format.

The price narrative shall provide whatever information is necessary to help the Government understand why the proposed costs/prices are reasonable. Offeror shall include detailed information regarding their procedures for deposit, payment, and cancellation policies.

Volume III - Contract Documentation

There is no page limit to this volume. The purpose of this volume is to provide information to the

Government for preparing the contract document and supporting file. This section shall include but not limited to the OCCI response and plan, provisions/clauses, and additional DITCO instructions that require a response from the offeror and will need to be submitted along with your quotation.

3. Evaluation Factors and Basis for Award Determination

a. Award will be made to the offeror whose quotation is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) and paragraph

3c(2) below will be used in the determination of technical acceptability.

b. After receipt of quotations, the Government will first evaluate the lowest price quotation. If the lowest price quotation is determined to be technically acceptable and otherwise properly awardable, award will be made to that offeror. The

Government reserves the right to evaluate only the lowest price quotation or to conduct further evaluations of additional quotations.

c. The Government will use the following factors to determine which offeror’s quotation represents the best value to the Government:

i. Technical Factor: The Government will evaluate the offerors technical/management proposal against Subfactor 1: Facilities; Subfactor

2: Amenities; Subfactor 3: General Audiovisual (AV) and

Electrical/Lighting Support (Main Event Room); Subfactor 4: Hardwire

Connections; Subfactor 5: Wireless Internet (Wi-Fi); Subfactor 6: On-Site

Event Suupport Liaison; and Subfactor 7: On-Site Security Requirements as “Acceptable / Unacceptable.” Offerors who are rated as “Unacceptable” in any of the “Acceptable / Unacceptable” evaluation criteria may not be further evaluated. The subfactors listed below are of equal importance.

(1) Subfactor 1 – Facilities

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in the SOW Section 6.1.1 -

6.1.7. A “NOT ACCEPTABLE” rating may cause the offeror’s

quote to be eliminated from further consideration.

(2) Subfactor 2 – Amenities

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section 6.2.1 - 6.2.5. A

“NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(3) Subfactor 3 - General Audiovisual (AV) and

Electrical/Lighting Support (Main Event Room)

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section 6.3.1 - 6.3.2. A

“NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(4) Subfactor 4 – Hardwire Connections

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section 6.4.1. A “NOT

ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(5) Subfactor 5 – Wireless Internet (Wi-Fi)

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section 6.5.1. A “NOT

ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(6) Subfactor 6 – On-Site Event Support Liaison

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section 6.6.1. A “NOT

ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(7) Subfactor 7 – On-Site Security Requirements

This subfactor will be evaluated on an

“Acceptable/Unacceptable” basis. In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section 6.7.1. – 6.7.2.

A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

Table 1. Technical/Management Ratings

Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

ii. Cost/Price Factor: Since this requirement is based on LPTA, award will be made to the contractor that presents the lowest priced technically acceptable approach. The contractor’s quote will be evaluated to determine if it is reasonable and complete. Normally, price reasonableness is established through price analysis as described in FAR 15.404. The

Government will determine completeness of the venue provider’s quote by verifying that all solicitation requirements have been priced, and costs are presented in a clear and useful format. Again, the price quotation shall be a separate document from the technical quotation and the SF 1449.

4. The Government intends to evaluate quotations and award a contract without exchanges with offerors. However, the Government reserves the right to conduct exchanges or seek clarifications if the contracting officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the

Government reserves the right to withdraw and cancel this solicitation. In such an event, offerors will be notified in writing.

5. Solicitation document contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the offeror and will need to be submitted along with your quotation.

6. In response to this RFQ, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a quotation, the quotation may be excluded on grounds that it failed to comply with the RFQ’s instructions.

7. An offeror agrees that if its offer is accepted within 90 calendar days from the date of receipt of quotations (unless a different period is stated in the quotation), it will furnish the items and/or services identified in its quotation at the cost offered to the designated point(s) within the time specified in the contract. You also agree that if the Government awards you the contract, the award document sent by the Government to the contractor is a binding and enforceable contract. The contractor has a legal obligation to perform in compliance with all aspects of the SOW if awarded the contract.

8. Portions of the successful offeror’s quotation may be incorporated into the contract.

9. The Contracting Officer (KO), Michael Pirone and Contract Specialist (CS), Daniel

O’Brien are the sole points of contact for this procurement. Questions should be addressed to daniel.p.obrien81.civ@mail.mil and michael.e.pirone.civ@mail.mil. Please provide any questions, in writing, no later than 3:00 PM EST on Thursday February 01, 2024. The Government reserves the right to not answer questions submitted after this time. Questions submitted to any parties aside from the KO and CS will not be addressed under any circumstances.

10. Quotations are due no later than 3:00 PM EST on Thursday February 15, 2024 and should be submitted to the KO and CS at DITCO via the following email addresses:

michael.e.pirone.civ@mail.mil and daniel.p.obrien81.civ@mail.mil.

(End of Summary of Changes)