Pre-Proposal Site Visit Request Instructions SAT S14 Admin.doc

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the S14 Furniture project, Data Center San Antonio, TX. The site visit is scheduled for Thursday, June 27th, 2024, 09:00 am Central Time (CDT) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than 1 business day after the site visit (27 June 2024 at 12:00 noon Central). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

2. Pre-Proposal Site Visit Itinerary

9:00 am - Meet interested contractor representatives in the lobby of Data Center San Antonio at:

3326 General Hudnell (Bldg. 200), San Antonio, TX 78226

(Please allow adequate time for vehicle inspection and Sign-In process. Parking available in DISA fenced compound with gated entry on East side of facility, south of General Hudnell Dr on un-named access road west of old base housing) 9:15 am - Project Overview and Location Tour with DISA staff. (NO phones or photos allowed.)

11:00 am - Conclude Site Visit and depart facility.

3. Visitor Access Requirements (required to access site) A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center San Antonio Security Office at least 3 calendar days prior to the actual date of the visit (UPDATE June 24, 2024 / 12:00 noon Central). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following:

1) Company’s Name and Address

2) Name and Address of the Facility to be Visited: DISA Data Center San Antonio

3326 General Hudnell (Bldg. 200) San Antonio, TX 78226

3) Date of Visit: UPDATE June 27, 2024

4) Purpose of Visit: “Pre-Proposal Site Survey for S14 Furniture Project”

5) Contract Solicitation Number: HC102824R00__

6) Full Name and Telephone Number of Hosting Facility’s POC:

John D. Trometer, Infrastructure Chief, (210) 672-3023, john.d.trometer.civ@mail.mil

Frank P. Baladez, Facilities Operations Specialist, (210) 672-3116, frank.p.baladez.civ@mail.mil

7) Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8) Company’s Clearance Data, if any (clearance and safeguarding level (if any), date granted & CAGE code)

9) Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding Vendors state: “Pre-Proposal Site Visit for S14 Furniture Project" on the Visit Request e-mail and send to:

Attn: Pre-Proposal Site Visit for S14 Furniture Project E-mail:

disa.jbsa.opa.mbx.security-mgmt-office@mail.mil ;

DISA JB San Antonio OPA Mailbox C2 email: disa.jbsa.opa.mbx.c2@mail.mil