HC102822R0073 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

HC102822R0073 16-Sep-2022

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 21 Sep 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN M. ROSS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HC108922RME230

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HC1047 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DECC DETACHMENT CHAMBERSBURG

DISA/FIELD SECURITY OPERATIONS (G0432)

1 OVERCASH AVE, BUILDING 1

LETTERKENNY ARMY DEPOT

CHAMBERSBURG PA 17201-4122

JENNILYNN BUSHBY

TEL: 717-267-9318 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

337214

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102822R0073

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION SHEET

SOLICITATION INFORMATION SHEET

1. This request for proposal (RFP) is to replace furniture and fixtures in Building 1 by building 58 cubicles. The government is in the process of implementing a multi-year, multi-phase overhaul of the furniture and fixtures in Building 1. The contractor shall provide single-source solution for the design, removal, procurement, installation, and cleanup of all required furniture and fixtures.

The specifics are as follows:

Tracking Number HC102822R0073 Contract Title Furniture, Fixtures, and Related Services Small Business Set Aside YES - Total Small Business Order Type Firm Fixed Price (FFP) Period of Performance 180 days after time of award Section 508 Applicable No Method of Evaluation Lowest Price Technically Acceptable (LPTA) Performance Based Yes DD254 Required No Proposal due date September 21, 2022 at 2:00 pm CST

2. Offerors are requested to submit a written technical and price proposal in response to the Performance Work Statement (PWS) embedded in HC102822R0073 and Quality Assurance Surveillance Plan (QASP). Further information on submission of technical and price proposals is provided throughout this document.

a. IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Section 508 Accessibility Standards do not apply to this requirement.

c. The following administrative requirements apply to the offerors’ proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offerors’ proposals shall address all aspects of the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, and OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB.

Email attachments shall not be submitted in a .zip file format. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered as part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

d. This requirement is being solicited to small business contractors (Set Aside 100%).

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a lowest price technically acceptable (LPTA) process. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

b. With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in to determine technical acceptability. Section 508 Accessibility Standards do not apply to this requirement.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

Evaluation Factors and Subfactors

The following evaluation factors and subfactors will be used to evaluate each proposal. Past performance is not an evaluation factor but shall be used in determining contractor responsibility in accordance with FAR 9.104.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be acceptable, a contractor’s proposal to be rated overall Technically Acceptable in each of the following subfactors. Technical/ management proposals shall not exceed 20 pages.

(a) Subfactor 1: PWS Section 6.1.1 - Project Schedule and Planning. In order for this subfactor to be rated Acceptable, the contractor shall demonstrate their ability to satisfy the Government’s requirement for PWS subtask 6.1 and section 6.1.1. The contractor shall provide a schedule with stated tasks for equipment installation that identifies all milestones that include submittal dates, estimated start dates, and completion dates necessary to complete the purchase and installation of the equipment. Tasks do not require completion in sequential order and may occur concurrent with other tasks. The program schedule shall be within the stated Period of Performance of 180 calendar days.

(b) Subfactor 2: PWS Section 6.1.3 Furniture Technical Requirements. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific materials and installation method, with material information sheets and/or specifications for the materials that are expected to be used in this project. The technical response shall include detailed information, as applicable (manufacturer, model number, part numbers, product data, specification, brochures, technical description manuals, product descriptions, product information, environmental product declaration, product environmental profiles, installation instructions, assembly details, warranty information, price lists, construction drawings, parts lists, photos, test reports, other reports, sustainability certifications, quality certifications, case studies, research reports, letters, engineer reports/letters, spec guides, assembly directions, user guides, white papers, case studies, or other applicable documents) that allows the Government to fully evaluate the offeror’s response and demonstrate their ability to satisfy the Government’s requirement for PWS subtask 6.1.3.

Table 1. Technical/Management Ratings

Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

(2) Price Factor:

(a) Price quotations will be evaluated to determine if they are reasonable and complete. Price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices presented in a clear and useful format. The Government reserves the right, but is not obligated, to conduct a realism analysis.

(b) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.). Again, the price proposal spreadsheet shall be a separate document from the technical/management proposal.

4. The Government intends to evaluate proposals and award a contract without exchanges. However, the Government reserves the right to conduct exchanges or seek clarifications if the KO determines they are necessary.

If exchanges are required, the number of proposals being competitively considered may be narrowed to all of the most highly rated proposals. The Government further reserves the right to reduce the number of proposals being competitively considered to the greatest number that will permit efficient competition among the most highly rated proposals. If an offeror’s proposal is removed from further consideration for award, written notice of the removal will be provided to the offeror. In the event issues pertaining to the solicitation cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

5. Contractors shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS must be submitted with your proposal. A fixed price payment plan with the total dollar amount divided into 8 equal monthly payments will not be accepted unless you provide justification for this plan that the Government subsequently deems adequate. If justification is provided and deemed adequate, you shall ensure your monthly price (total price divided by 6), comes to no more than two decimal places. You will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

6. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

7. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the price offered to the designated point(s) within the time specified in the contract.

8. Portions of the successful offeror’s proposal may be incorporated into the contract.

9. Please complete the yellow highlighted sections in the FAR-DFAR Clauses attachment and return with proposal.

10. Please complete FAR Clause 52.212-3 and submit with proposal.

11. Proposals are due no later than September 21, 2022 at 2:00 pm (CST) and should be submitted electronically to john.m.ross138.civ@mail.mil. The Government will not accept proposals that are not submitted electronically (i.e., through e-mail).

Attachments:

CLIN Pricing Worksheet

CLIN Pricing Worksheet.xlsx

FAR-DFAR Clauses

FAR-DFAR

Clauses.docx

PWS

PERFORMANCE WORK STATEMENT (PWS)

Award/Mod Effective Version Date Award

Contract Number: (completed by the KO at time of contract or TO award) Task Order Number: (completed by the KO at time of TO award or N/A) Contractor Name (completed by the KO at time of contract or TO award) Tracking Number: (completed by the KO when complete package is received) Follow-on to Previous Contract and Task Order Number:

N/A

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name: JenniLynn Bushby Organization: DISA EIIC EC1 Department of Defense Activity Address Code (DODAAC):

HC1008

Address: 1 Overcash Avenue, Chambersburg, PA 17201 Phone Number: 223-220-4202 Fax Number:

E-Mail Address: Jennilynn.b.bushby.civ@mail.mil

b. Alternate COR.

Name: Leslie Long Organization: DISA EIIC EC1

DODAAC: HC1008

Address: 1 Overcash Avenue, Chambersburg, PA 17201 Phone Number: 223-220-4204 Fax Number:

E-Mail Address: Leslie.a.long12.civ@mail.mil

2. Contract or Task Order Title. Furniture, Fixtures, and Related Services for FY22, DISA EIIC EC1, Letterkenny Army Depot, Building 1, Chambersburg, Pennsylvania 17201.

3. Background. Defense Information Systems Agency, DISA, EIIC’s current Furniture, and Fixtures are old and by industry standards, it has outlived its useful life. DISA EIIC wishes to replace the current office furniture with new furniture.

4. Objectives: The government has a need to replace furniture and fixtures in Building 1 by building 58 cubicles.

The government is in the process of implementing a multi-year, multi-phase overhaul of the furniture and fixtures in Building 1. This requirement represents Phase III. The government requires furniture that is compatible and consistent in style with the furniture purchased in Phases I and II.

5. Scope. The contractor shall provide single-source solution for the design, removal, procurement, installation, and cleanup of all required furniture and fixtures.

Letterkenny Army Depot Building 1 South End (Open Cubicle Area):

a. Contractor shall disassemble and dispose of all existing product identified by the Government to be removed.

b. Contractor shall procure, deliver, and install new Furniture and Fixtures referencing Government-provided conceptual plan.

6. Performance Requirements. The contractor shall provide the required materials and labor required to complete the requirements of this PWS unless otherwise stated by the Government in the illustration of requirements.

A detailed list of deliverables required under this PWS can be found in section 6. Contractor shall be accountable for conformance and compliance with the new or existing space codes and regulations.

6.1 Furniture, Fixtures, and Installation Services

The contractor shall provide all comprehensive support services required to complete the requirements of this PWS.

The contractor shall be an integral part of the meetings throughout the duration of this project. The contractor shall ensure effective, efficient, and timely completion of contracted services. Key responsibilities include the following:

On-site project oversight Weekly status updates to the DISA COR/PM in writing via email Weekly teleconferences or on-site status/progress meetings Schedule and schedule control Quality Control

6.1.1 Furniture Specification and Planning. The Government shall provide Conceptual Plan and List of Identified Furniture, Fixtures, and Related Services (Attachments A-B), based on requirements. Contractor shall review all documents to determine the best product specification and floor plan solutions to the requirements.

The contractor shall provide the As-built Drawings reflecting the final install, indicating any modifications or field changes.

6.1.2 Furniture Procurement. The contractor shall provide a detail parts list/Bill of Materials (BOM) based on the approved furniture plans. The contractor shall supply the materials required to complete the installation based on approved furniture plan and specifications. Contractors shall certify that the products comply with all technical requirements and specifications for the order at time of delivery with DISA COR/PM for delivery signature.

Delivery order shall be compared against the BOM for accuracy.

6.1.3 Delivery and Installation. The contractor shall deliver, install, and assemble the Furniture, Fixtures, and Related Services required by the approved furniture layout. The contractor shall provide all materials, tools, supervision, labor, and equipment necessary to support the installation and testing of all purchased equipment and/or systems prior to, and after the installation of the equipment. All equipment and installation shall be in accordance with the manufacturer's recommendations. The contractor shall confirm complete and accurate installation before conducting a walkthrough for signoff with the DISA COR/PM; this includes, at a minimum, leveling and aligning components and securing and stabilizing panels, surfaces, working mechanisms, and equipment. The Punch List conducted during the Government Inspection should have little to no listed items. If product was not delivered and delivered incorrectly and cannot be reconciled before Government walkthrough for deficiencies, the contractor will note those items in writing immediately. The contractor shall include the item, reason for delay or discrepancy, and provide a solution for the DISA COR/PM and Contracting Officer (KO) before the Government walkthrough for awareness and mitigation. Any product where delivery and installation may extend past the Period of Performance shall be addressed in writing, as soon as known, to the DISA COR/PM and KO, with no exception.

Removal of existing Furniture, and Fixtures will be the responsibility of the contractor. Contractor will dispose of existing product that has been designed and marked as excess by the government. Removal and installation of new product is to be coordinated with the COR/PM. Installation of new Furniture, and Fixtures to be coordinated with COR/PM upon arrival/delivery of all items procured. Coordination between IT, electrical, or mechanical is the responsibility of Letterkenny Army Depot and is not part of these scope of services.

6.1.4 Cleaning and Close-out Submittals. The contractor shall complete the following prior to requesting Government acceptance of the completed requirements:

Work area shall be clean and free of trash and debris upon completion of installation and left in neat condition.

All products shall be cleaned and polished, any defects in material or installation shall be repaired, and damaged products that cannot be satisfactorily repaired shall be replaced.

The Contractor shall make every reasonable effort to protect the privately owned possessions remaining in the work area from loss or damage.

Any portion of the property damaged by the Contractor or subcontractor during the course of the work shall be repaired at no additional cost to the Owner. The term “damages” shall include, but not limited, to an imperfection on the wall from tape, a ding, or a scuff, etc., caused by workers of the contract operation.

The contractor shall provide operation and maintenance manuals outlining the operation and proper cleaning and minor repair procedures for the installed products.

Delivery Schedule. All items and services to be delivered per the deliverable due dates below. Expected completion of installation no later than the stated Period of Performance (POP).

PWS Task # Deliverable Title Format Due Date Distribution/C opies

Frequency and Remarks

6.1.1 Furniture Plans

Drawings

PDF and AutoCAD

With Proposal Standard Distribution

Once

6.1.1 Furniture

Specifications

PDF Within 30 business days of Award, with Government approved revisions.

Standard Distribution

Once

Updates as required

6.1.1 Technical Approach PDF With Proposal Standard

Distribution

Once

6.1 Furniture, Fixtures, and Related Services Schedule

PDF With Proposal, weekly as required throughout the duration of the

POP.

Standard Distribution

Weekly, on 3rd Workday

6.1.2 Detailed Parts

List/Bill of Materials and Quotation

PDF With Proposal Standard Distribution

Once

6.1 Furniture, Fixtures, and Related Services Weekly Progress Report

PDF Close of Business (COB) of every 3rd workday of week throughout the

POP.

1 soft copy of deliverable to the Primary

COR/PM

Weekly, on 3rd Workday

6.1.3 Furniture, Fixtures, and Related Services Punch List

PDF Contractor response 3 business days after Government issued Punch List.

Final rectification of items to be submitted within the 30-business day acceptance period.

Standard Distribution

Once, updates as required

6.1.1 As-built – Final

Furniture Plan

AutoCAD and PDF

Within 30 business days prior to POP completion date.

Standard Distribution

Once

6.1.4 Operation and

Maintenance Manuals

PDF Within 15 business days prior to POP close out

1 soft copy of deliverable to the Primary

COR.

Once

6.2 Project Management

Plan

PDF With Proposal Standard Distribution

Once, updates as required

Standard Distribution: 1 soft copy of deliverable to the Contracting Officer; 1 soft copy of deliverable to the Primary COR. Jennilynn.b.bushby.civ@mail.mil

7. Performance Standards. All additions and work shall comply with DISA workplace standards, security standards, safety standards, and current code compliances followed by DISA, including Letterkenny Army Depot requirements. Work shall be in compliance with this PWS as well as the PWS included in the overarching IO&T contract.

Supplies and services must be accepted by the Government, COR/PM, prior to any payments being made by the Government to the Contractor. All supplies and/or services shall be completed in accordance with the contract and this PWS in order to be considered acceptable. After 100% completion of installation, the Government has 30 business days, in coordination with the Contractor, to perform a walk-through of the project to affirm compliance with PWS. At this time the Government will assess visual and functional compliance of the installed Furniture and Fixtures. The Government will record any deficiencies and is-sue a Punch List/Deficiency List to the Contractor within 2 business days of walk-through completion.

The Contractor shall assess the Government issued Punch List/Deficiency List and submit plan to take corrective action on all items in writing to COR 3 business days after Government issued Punch List/Deficiency List is provided. The Contractor shall address any concerns in meeting the timeframe/date due with justification along with estimated timelines for completion with submission.

Any and all deficiencies shall be corrected within the 30-day Government acceptance period in order to meet project timeline requirements. All discrepancies shall be resolved prior to turning product over to the Government.

Performance Standard Acceptable Quality Level (AQL) Methods of Calculation

Furniture Plan Drawings

Drawings to accurately reflect customer requirements and meet all applicable building codes and requirements.

Drawings provided shall be scaled showing proposed 100% Furniture Plan following standards and code requirements. Performance occurs when drawings are reviewed and deemed 100% in conformance with

PWS.

Drawing review to meet design and code requirements.

100% inspection of deliverable products and services.

Customer input.

As-Built Drawings

Drawings to accurately reflect installed solution.

Drawings provided shall be scaled showing proposed layout and proposed 100% final design following standards and code requirements. Performance occurs when drawings are reviewed and deemed 100% in conformance with

PWS.

Drawing review to meet design and code requirements and accurately reflects installed product.

Schedule

Contractor complies with all requirements of this contract and maintains schedules and quality of work performed throughout the POP.

Contractor to complete PWS within the allotted schedule and budget 100% of the time.

Performance occurs with no required re-performance or re-work at least 98% of the time.

100% review of deliver/contract proposals

Government to conduct random review of project proposed schedule and milestones met throughout duration of project and upon completion of project.

Furniture Procurement

All commodities are acquired per requirements and the approved BOM.

Commodities required are 100% procured (order placed) within the 10-business day acceptance period after award or as directed.

Revisions that occur are minor and are resolved in a satisfactory manner.

100% review of delivery/contract proposals.

100% inspection of delivered products

Delivery and Installation

Delivery and Installation of FF&E is completed on time with no damaged or missing items.

Commodities contain required information and are delivered on time at least 98% of the time.

Revisions that occur are minor and are resolved in a satisfactory manner

Routine inspection of the materials and conformance to drawings and code regulations

100% inspection with vendor of delivered materials and installation

Comprehensive Project Manager (PM) Services.

Create master plans, schedules and reports and provide 100% oversight and management of project tasks.

Contractor to complete PWS within the allotted schedule and budget 100% of the time.

Performance occurs with no required re-performance or re-work at least 98% of the time.

100% review of deliver/contract proposals Government to conduct random review of project proposed schedule and milestones met throughout duration of project and upon completion of project.

Final Inspection and Acceptance

All procured items and delivered and installed in an accurate and timely manner

Commodities contain required information and are delivered and installed on time at least 98% of the time. Revisions that occur are minor and are resolved in a satisfactory manner.

Routine inspection of the materials and conformance to drawings and code regulations.

100% inspection with vendor of delivered materials and installation.

Acceptance upon review and approval of punch list.

Safety All Contractor works in a safe manner and follow OSHA and

Routine inspection of Contractors performing work on-site.

manufacturer safety guidelines during installation and otherwise.

Security requirements are maintained 100% if the time.

Customer Input.

Cleaning and close-out Submittals 6.1.4 The contractor maintains a clean and safe working environment throughout the performance of work.

Contractor delivers clean final product along with the O&M manuals required.

Consistently provide a clean, organized, and safe environment 100% of the time.

Operation and Maintenance Manuals submitted for 100% of products within statement of work.

Routine inspection of Contractors performing work on-site.

100% inspection and acceptance upon review and approval of punch list

8. Incentives. N/A

9. Place of Performance. Letterkenny Army Depot, Building 1, 1 Overcash Drive, Chambersburg, PA 17201.

Travel in and around the primary place of performance may be required throughout the period of performance.

10. Period of Performance. Expected POP completion date is 6 months from date of award, which includes a 30-business day Government acceptance period to meet operation requirements. Preferred installation timeframe to be completed within 5 working days. Final acceptance will take effect 30 business days after government acceptance of project completion. All work will be accomplished during normal business hours: 0700 to 1600 hours on weekdays (Monday through Friday) except U.S. Federal holidays.

11. Security Requirements. The following security requirements shall apply to this effort. The work performed under is contract is Unclassified.

11.1 Facility Security Clearance. None is required.

11.2 Security Clearance. All personnel performing on or supporting a DISA contract/order in any way shall be U.S.

citizens.

11.2.1 N/A

11.3 Investigation Requirements. N/A.

11.3.1 N/A

11.4 Adjudication for IT-I access. N/A

11.5 Visit Authorization Letters (VAL). N/A

11.6 Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (223) 220-4231 or via mail at:

Defense Information Systems Agency EIIC EC2 ATTN: Maria King Building 1 1 Overcash Avenue Chambersburg, PA 17201

For Center or Directorate-specific security related matters, contact the Directorate or Center Security Manager at:

Defense Information Systems Agency EIIC EC2 ATTN: Maria King Building 1 1 Overcash Avenue Chambersburg, PA 17201 Phone: 223-220-4231 Email: Maria.d.king4.civ@mail.mil

11.7 Information Security and other miscellaneous requirements.

11.7.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

11.7.2 Contractor employees shall be required to comply with all Government security regulations and requirements.

Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.7.3 N/A

11.7.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.7.5 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.7.6 N/A

11.7.7 N/A

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI). Attachment A, Conceptual Plans

13. Other Pertinent Information or Special Considerations. N/A

a. Identification of Possible Follow-on Work. Any additional work that may result from completion of this contract/TO, which may be added at a later date as a modification, or that may be helpful to the contractor in determining the best overall approach for the contract/TO

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. All DISA Contractors must execute a DISA-provided contractor non-disclosure agreement (NDA) for all services contracts regardless of award amount. The NDA must be signed within one week of contract/TO award. The DISA contractor is responsible for obtaining and maintaining NDAs for each contractor employee assigned to the contract/TO. The NDA will be attached to the PWS/SOW/SOO. Attached is a copy of the NDA for your convenience. The NDA is inserted here so it won’t get missed, but recommend it be included as an attachment to the PWS. (Note: This is mandatory for DISA Contractors, but others may want to consider incorporating as well. May need to revise the NDA accordingly.)

NonDisclosure Agreement for DISA

Deliverables: Monthly Status Report (The contractor is responsible for identifying that all personnel, to include any new personnel on the contract, have executed the DISA-provided NDA and the NDA is current as of the date of the monthly status report. Monthly status reports shall be sent to the KOs and CORs.

c. Packaging, Packing and Shipping Instructions.

Building 1 is a highly secured facility and the contractor must have the Furniture, Fixtures, and Related services proposed for this effort, security scanned at Building 1 before final delivery and installation. Also, all package materials will need to be disposed of by the contractor. The address where the Furniture, Fixtures, and related services must be security scanned is DISA RME, Letterkenny Army Depot, Building 1, 1 Overcash Drive, Chambersburg, PA 17201. Please note that a non-standardized semi-truck height loading dock is present and recommend delivery of materials in a truck with an on-board lift gate capability. The contractor must provide date and expected time of delivery, vehicle number, and state of registration, Driver’s name, name of any assistants, and the name of the delivery company.

d. Inspection and Acceptance Criteria. See section 6.3

e. Property Accountability. N/A

f. Transitioning N/A

g. Supply Chain Risk Management (SCRM). N/A

Attachment A – DISA Chambersburg Building 1 Floor Plan

Encl 1 DISA Bldg 1 Flr Plan.pdf

Encl 1 DISA Bldg 1 Flr Plan v.2.pdf

Attachment B – Allsteel Stride Typical DISA Bldg 1

Encl 2 Allsteeel Stride Typical DISA B

14. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. Contract or Task Order Title Furniture, Fixtures, and Related Services

2. Purpose:

This QASP provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored?

How monitoring will take place.

Who will conduct the monitoring?

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

3. Roles and Responsibilities:

The following personnel shall oversee and coordinate surveillance activities.

Program/Project Manager (PM) – The PM provides program oversight and supports the COR’s performance assessment activities.

Contracting Officer (KO) – The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. Determine the final assessment of the contractor’s performance.

Contracting Officer’s Representative (COR) – The COR is responsible for providing continuous technical oversight of the contractor’s performance. The COR uses the QASP to conduct the oversight/surveillance process.

The COR shall keep a Quality Assurance file that accurately documents the contractor’s actual performance. The purpose is to ensure that the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the KO. The COR is required to provide an annual performance assessment to the KO which will be used in documenting past performance. The QASP is the primary tool for documenting contractor performance. The COR is not empowered to make any contractual commitments or to authorize any contractual change on the Government’s behalf.

4. Primary Method of Surveillance: 100 Percent Inspection

Surveillance Matrix The Surveillance Matrix (Appendix 1) is the list of performance objectives and standards that must be performed by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements. Inspection of each element will be documented in the COR file.

Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performance surveillance, using this QASP, to determine the quality of the contractor’s performance as it relates to the performance element standards. The AQL performance Standard Table should be used to form the foundation of the COR’s inspection checklist.

5. Performance Standards:

Performance Standard Acceptable Quality Level (AQL) Methods of Calculation Furniture Plan Drawings

Drawings to accurately reflect customer requirements and meet all applicable building codes and requirements.

Drawings provided shall be scaled showing proposed 100% Furniture Plan following standards and code requirements. Performance occurs when drawings are reviewed and deemed 100% in conformance with

Drawing review to meet design and code requirements.

100% inspection of deliverable products and services.

Customer input.

As-Built Drawings

Drawings to accurately reflect installed solution.

Drawings provided shall be scaled showing proposed layout and proposed 100% final design following standards and code requirements. Performance occurs when drawings are reviewed and deemed 100% in conformance with

PWS.

Drawing review to meet design and code requirements and accurately reflects installed product.

Schedule

Contractor complies with all requirements of this contract and maintains schedules and quality of work performed throughout the POP.

Contractor to complete PWS within the allotted schedule and budget 100% of the time.

Performance occurs with no required re-performance or re-work at least 98% of the time.

100% review of deliver/contract proposals

Government to conduct random review of project proposed schedule and milestones met throughout duration of project and upon completion of project.

Furniture Procurement

Commodities required are 100% procured (order placed) within the

100% review of delivery/contract proposals.

All commodities are acquired per requirements and the approved BOM.

10 business day acceptance period after award or as directed.

Revisions that occur are minor and are resolved in a satisfactory manner.

100% inspection of delivered products

Delivery and Installation

Delivery and Installation of FF&E is completed on time with no damaged or missing items.

Commodities contain required information and are delivered on time at least 98% of the time.

Revisions that occur are minor and are resolved in a satisfactory manner

Routine inspection of the materials and conformance to drawings and code regulations

100% inspection with vendor of delivered materials and installation

Comprehensive Project Manager (PM) Services.

Create master plans, schedules and reports and provide 100% oversight and management of project tasks.

Contractor to complete PWS within the allotted schedule and budget 100% of the time.

Performance occurs with no required re-performance or re-work at least 98% of the time.

100% review of deliver/contract proposals Government to conduct random review of project proposed schedule and milestones met throughout duration of project and upon completion of project.

Final Inspection and Acceptance

All procured items and delivered and installed in an accurate and timely manner

Commodities contain required information and are delivered and installed on time at least 98% of the time. Revisions that occur are minor and are resolved in a satisfactory manner.

Routine inspection of the materials and conformance to drawings and code regulations.

100% inspection with vendor of delivered materials and installation.

Acceptance upon review and approval of punch list.

Safety 6.3.1 All Contractor works in a safe manner and follow OSHA and manufacturer safety guidelines during installation and otherwise.

Security requirements are maintained 100% if the time.

Routine inspection of Contractors performing work on-site.

Customer Input.

Cleaning and close-out Submittals 6.1.4 The contractor maintains a clean and safe working environment throughout the performance of work.

Contractor delivers clean final product along with the O&M manuals required.

Consistently provide a clean, organized and safe environment 100% of the time.

Operation and Maintenance Manuals submitted for 100% of products within statement of work.

Routine inspection of Contractors performing work on-site.

100% inspection and acceptance upon review and approval of punch list

6. Documenting Performance:

Acceptable Performance.

The Government shall document positive performance. A Performance Assessment Report (PAR) template is attached (Appendix 2). Any report may become part of the supporting documentation for fixed price payments, award/incentive fee payments, Contractor Performance Assessment Reporting System (CPARS) entries, or other actions. Government acceptance of services permits the contractor to invoice for the service fee.

Unacceptable performance.

Unacceptable contractor performance can be identified by customer complaints (Appendix 3) or upon schedule surveillance evaluations. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. The COR shall document the discussion and place it in the COR file and provide a copy to the KO.

When the COR determines formal written communication is required, the COR shall prepare a Corrective Action Report (CAR). The CAR is forwarded to the KO for dissemination to the contractor. A CAR template is attached to this QASP (Appendix 4).

The contractor shall acknowledge receipt of the CAR in writing. The CAR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CAR will also state how long after receipt the contractor has to present this corrective action plan to the KO and COR. The Government may withhold payment for services until corrective action is taken. The Government shall review the contractor's corrective action plan to determine acceptability. Upon Government acceptance of the corrected services the contractor will be permitted to invoice for the service fee.

Any CAR may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, CPARS or other actions deemed necessary by the KO.

7. Mandatory or regulatory compliance items: The contractor will provide initial proof of compliance with regulatory and compliance items contained in the contract. The Contracting Officer's Representative (COR) and the Contracting Officer (KO) will evaluate the initial submission and will conduct ad hoc reviews of the contractor's compliance throughout the remainder of the contract. The contractor will monitor compliance as required by FAR 52.222-50, Combating Trafficking in Persons, and report any issues to the KO.

8. Acceptable Quality Level (AQL): The AQL for this project is 100%.

9. Evaluation Method: The COR will provide written concurrence for deliverables sent via email (reference the deliverables table in the PWS). The COR will consult with the Government Project Manager and end users to ensure furniture is delivered and installed appropriately.

10. Performance Rating

In evaluating the quality of contractor’s performance, the following performance ratings may be used (same as CPAR ratings).

Performance Rating

Criteria

Exceptional

Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal

Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Appendix 1 - Surveillance Matrix

Standards

Acceptable Quality Levels

Methods of Calculation

Surveillance Results/Ratings

Furniture Plan Drawings

Drawings to accurately reflect customer requirements and meet all applicable building codes and requirements.

Drawings provided shall be scaled showing proposed 100% Furniture Plan following standards and code requirements.

Performance occurs when drawings are reviewed and deemed 100% in conformance with

Drawing review to meet design and code requirements.

100% inspection of deliverable products and services.

Customer input.

Method of Surveillance – The Government will perform 100% inspection to ensure Target Criteria is being met.

Reporting Frequency: - Each time drawings are received.

Exceptional Very Good Satisfactory Marginal Unsatisfactory

As-Built Drawings

Drawings to accurately reflect installed solution.

Drawings provided shall be scaled showing proposed layout and proposed 100% final design following standards and code requirements.

Performance occurs when drawings are reviewed and deemed 100% in conformance with

PWS.

Drawing review to meet design and code requirements and accurately reflects installed product.

Method of Surveillance – The Government will perform 100% inspection to ensure Target Criteria is being met.

Reporting Frequency: - Each time drawings are received.

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Schedule

Contractor complies with all requirements of this contract and maintains schedules and quality of work performed throughout the POP.

Contractor to complete PWS within the allotted schedule and budget 100% of the time.

Performance occurs with no required…