Amendment_0004_m2P1_Section_L.pdf

Revised per Amendment 0004 dated August 22, 2016

Attachment L-1

Section L – Instructions to Offerors

L.1.0 Program Title and Objectives

The purpose of this contract is to obtain cloud infrastructure services in DISA data center facilities. These commercially-developed infrastructure services are to be available within DoD networks, implemented as a “private cloud” service deployment, with the single tenant being the DoD community and DoD partners.

This effort is being undertaken to leverage the substantial ongoing and persistent commercial investment into high density multi-tenant computing environments at significantly lower total cost of ownership than traditional DoD efforts. The goal is to improve the on boarding efficiencies for DoD consumers, reduce cost, increase efficiency of computing platforms and increase the IT security posture of the U.S. Government.

The DoD has applications and data distributed across the United States. This deployment will exist within the DoD Wide Area Network (WAN) and will directly connect to the Department of Defense Information Network (DoDIN) Non-Secure Internet Protocol Router Network (NIPRnet).

The Government intends to award a single, firm fixed price Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. Award will be made to the Offeror whose proposal represents the best value in accordance with the evaluation criteria defined in Section M, Evaluation Factors for Award. The Government reserves the right to make no award at all.

For consideration in developing your proposal, funding will be provided via the issuance of task order. It is anticipated that incremental funding will be utilized in accordance with (IAW) DFARS Clause 252.232-7007. The contract ceiling for the overall contract lifecycle is $498M.

L.2.0 General Instructions

For the purpose of this solicitation, an Offeror is defined as a prime contractor. Only one reference regarding subcontractor experience or past performance will be recognized.

Each Contractor, identified by a distinct Commercial and Government Entity (CAGE) code, may submit only one proposal for this RFP.

L.2.1 Use of Non-Government Evaluators. Non-Government personnel will not be utilized in the evaluation of proposals; however, they will be used as advisors. The following are the non-Government personnel:

• Geoff Raines, MITRE

• Mano Malayanur, MITRE,

• Stephen Kerr, Tapestry Technology, LLC

In addition, an automated source selection software tool (FedSelect), licensed from a non- Government source (CACI International Inc.), will be used during the proposal evaluation process. Non-Disclosure Agreements will be furnished for the administration of the software.

L.2.2 Government Furnished Information (GFI). There may be Government Furnished Information (GFI) at the contract level. There will be no physical library or reading room for this solicitation.

L.2.3 General Proposal Guidance

a. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. Non-conformance with the instructions provided in this section may result in removal from competition.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Contractor intends to meet these requirements. Contractors shall assume that the Government has no prior knowledge of the Contractor’s facilities and experience and will base the Government’s evaluation only on the information presented in the Contractor's proposal.

c. Elaborate brochures or documentation, detailed art work, or other embellishments are unnecessary and will not be considered part of the proposal, but will be considered part of the page count.

d. The Contractor shall make a clear statement in its Volume I cover page that the proposal is valid for a minimum of 365 days from the proposal due date.

e. In accordance with FAR Subpart 4.8 (Government Contract Files), the

Government will retain one digital copy of all unsuccessful proposals. Unless the Contractor requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.2.4 General Information

L.2.4.1 Point of Contact. The Contracting Officer (KO) and the Contract Specialist (CS) are the only points of contact for this procurement. Address any questions or concerns you may have to the KO and CS. Written requests for clarification must be sent to the KO and CS at the email address located in DARS Clause 52.204-9000, Points of Contact, of the solicitation.

L.2.4.2 Debriefings. The KO will notify unsuccessful Offerors of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

Excluded Offerors are entitled to no more than one debriefing.

L.2.4.3 Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the KO or CS in writing with supporting rationale.

L.2.4.4. Electronic Reference Documents. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.2.4.5 Exchanges of Information

a. Exchanges of source selection information between Government and Offerors will be controlled by the KO or CS. Evaluation Notices (EN) and responses will be transmitted as e-mails and will be treated and marked as Source Selection Sensitive Information. Questions/comments will only be entertained if received in email and only when submitted on Attachment L-1 Questions and Answer Template in Section L. Additional Questions/comments are due no later than 12 noon (CST) on August 25, 2016. Questions submitted after the deadline may not be answered. The email is to be addressed to the KO and CS at the to the following email addresses:

Email Address: debra.l.powell-schaffer.civ@mail.mil Attn: Debra L. Powell-Schaffer Contracting Officer

Email Address: lisa.a.odonnell4.civ@mail.mil Attn: Lisa A. O’Donnell Contract Specialist

PL8322 (Hardware Section) 2300 East Drive Scott AFB, IL 62225-5406 Subject Line Reference: RFP HC1028-16-R-0020, Contractor Name, Source Selection Information See FAR 2.101 and 3.104 http://www.fedbizopps.gov/

b. No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. All such requests must be made in writing and submitted to the above email address. Written inquiries will be answered in writing and provided to all Offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the above addressee after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers, unless authorized by the KO.

c. The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for technical, management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines discussions are necessary, a competitive range will be established. Based on the ratings of each proposal against all evaluation criteria, the contracting officer shall establish a competitive range comprised of all of the most highly rated proposals, unless the range is further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2).

In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, Offerors will be notified in writing.

d. In the event an offeror proposes alternative Commercial License/Terms and

Conditions in accordance with paragraph L.82 below, the Contracting Officer will evaluate all requests. If a request to modify a clause is accepted by the Government, all offerors will be notified of this modification prior to call for Final Proposal Revisions so they may consider this modification.

L.2.5 Organization/Page Limits

L.2.5.1 Proposal Organization. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table L.1. The contents of each proposal volume are described in applicable paragraphs of Section L as noted in the table below.

Table L.1 Proposal Organization.

VOL.

RFP

PARA

VOL. TITLE PAGE LIMIT

I L.3 Executive Summary Cover Page 1 Page Readme File 1 Page Table of Contents No Limit

VOL.

RFP

PARA

VOL. TITLE PAGE LIMIT

Glossary of Abbreviations and Acronyms No Limit

II L.4 Qualifying Criteria and Technical/Management Approach

Table of Contents No Limit Qualifying Criteria Rating 5 pages

Technical/Management Approach (Factor 1)(to include all subfactors) 55 pages

Transition Support Included in above page count

Statement of Compliance 2 pages

III L.5 Past Performance (Factor 2)

Table of Contents No Limit

Offeror’s Past Performance Information Sheets

15 pages (5 pages per past performance effort) (Summary Page not included in page count))

List of Past Performance Questionnaires sent to customers 5 Pages

IV L.7 Cost/Price (Factor 3)

Price Narrative 10 Pages

Pricing Spreadsheet; Pricing Proposal Use Government furnished spreadsheet, J-3 form

V L.8 Additional Requirements

Table of Contents 4 Pages Contract Information 2 Pages

Small Business Participation Document (all Offerors)/Small Business Subcontracting Plan (Large businesses only)

10 Pages (each)

Organizational and Consultant Conflict of Interest Mitigation Plan 10 Pages

DD254, DoD Contract Security Classification Specification 3 Pages

Cross Reference Matrix 2 Pages

L.2.5.2 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and may be cause for elimination of the proposal from consideration. Page limitations may be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except the following: table of contents, glossaries and blank pages shall not be counted and no information on those pages will be evaluated.

L.2.5.3 Page Size and Format.

a. A page is defined as the material that fits between page breaks in a Microsoft Office Word document. Pages shall be 8.5 x 11 inches in format size. The font type/text size shall be no smaller than 12-point Times New Roman (no other font variations are acceptable) font for all text. For all tables, charts, graphs and figures included in the proposal, the text shall be no smaller than 10-point Times New Roman font.

b. The Technical/Management Volume of the proposal is to be submitted as an Adobe Acrobat, Portable Document Format (PDF) document. The document may not be protected to prevent copying of text. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 1-inch side margins. The pages of individual files within each volume shall be numbered sequentially. For Subfactor 4, the proposed labor categories and hours shall be submitted as an MS Excel spreadsheet.

c. Legible charts, graphs and figures may be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed a single page in size.

Tables whose total length (number of rows) exceed a single page may be continued by the use of repeating headers. For tables, charts, graphs and figures, the text shall be no smaller than 10-point Times New Roman font.

L2.6 Cost or Pricing Information. All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volume.

L2.7 Table of Contents. Each volume, except the Cost/Price Volume IV, shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

L2.8 Glossary of Abbreviations and Acronyms. Volume I shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Each Abbreviation and Acronym shall be spelled out in its entirety the first time used.

L.2.9 Proposal Submission

a. To respond to this solicitation, the Offeror shall deliver an electronic proposal to https://www.ditco.disa.mil/vendors/ in accordance with the following instructions:

Submitting proposals via the worldwide web: Prior to submitting proposals, the Offerors shall be registered in System for Award Management (http://www.sam.gov).

The Offeror must also have an External Certification Authority (ECA), located at: http://iase.disa.mil/pki/eca/. This webpage provides links to approved ECA. To apply for your certificate, select one of the approved ECA vendors and complete the registration. When applying, personnel will be required to verify their identity. If a new ECA is required, please contact the ECA vendor as soon as possible. The length of acquiring an ECA depends on the vendor approval. **NOTE: A Medium Assurance certificate is the type of certificate required.**

The Offeror must also be registered on the DITCO Solicitations and Uploads (formerly DCOP) web site, at https://www.ditco.disa.mil/vendors/. If the Offeror has an existing account (i.e., registered with DITCO for a prior solicitation) it is not necessary to re-register. The Offeror may use that existing account to upload this proposal. If the Offeror is required to register on the DITCO web site, choose the option for "The solicitation requires vendor registrations for eligibility" during the registration process. The Offeror will then be prompted to enter the solicitation number. The solicitation number entered at this point is only used to help DITCO prioritize the order in which to review and approve the registration requests. Upon completion of the on-line registration process, a DITCO representative will review and approve the registration request before the Offeror will be given access to the protected areas of the web site. As soon as the registration has been approved, an email will be sent to the email address of the person who registered. The email will contain a user id and password that will be needed when uploading proposals. The approval of the registration request usually takes one business day. This registration process allows DITCO to precisely track when proposals are uploaded (or attempted to be uploaded). Offerors are strongly encouraged to register a minimum of two weeks prior to uploading a proposal. Offerors should also attempt to upload their proposal as early as possible to ensure no problems arise at the last minute. A link to the detailed guide for utilizing the website is located on the login page “Solicitations and Uploads Reference Document.” If you have any problems, contact the DITCO Customer Service Center at (618) 229-9333.

b. All proposal volumes shall be submitted in Adobe Acrobat, Portable Document

Format (PDF), Version 11.0.16 (or previous versions that are completely compatible); except the Pricing Template, which shall be submitted in MS Excel 2010. Note: There shall be no page markings with restrictive legend prohibiting the copying and pasting of text for Government use specific to this acquisition.

Also, no scanned images are permitted with the exception of the signed SF33 cover page (Section A), Sections I and K of the solicitation, and other documents originating from third parties as verification or certification required by the RFP https://www.ditco.disa.mil/vendors/ http://www.sam.gov/ http://iase.disa.mil/pki/eca/

(e.g. acceptable accounting system verification). The Government must be able to copy text.

c. Submit each volume as a separate electronic zip file with the volume number and the name of the volume from Table L.1. Each individual file within the zip file must be autonomous and complete. Then zip all volumes into a single zip file using the Offeror’s legal business name and CAGE code as the file name.

d. Virus Check. Offerors shall perform a virus check prior to proposal submittal and certify they have done so in the proposal’s Cover Page.

e. Use of the software and procedures described in this part will reduce the amount of time and effort needed by the Government to receive and install proposals into an electronic evaluation system and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

f. Due Date/Time. The time specified on the SF-33, Block 9, is in Central Standard

Time (CST). Any proposal, modification, or revision that is received at the DITCO Solicitations and Uploads web site specified in Section L2.9 after the exact time specified for receipt of proposals in Block 9 is “late” and will be handled in accordance with FAR 15.208(b) and subparagraphs thereto.

g. The Offeror’s proposal submission will be considered complete when all volumes have been received. Partial proposals will be considered late.

h. The Offeror shall prepare a “readme” file, included in Volume I, which describes the organization and layout of the files in its electronic submission. The file shall describe the names of the .zip files and the names of each file included therein.

i. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions.

L.2.10 Use of Software Tool. The Government will access the softcopy versions of the Offeror’s proposal using an automated source selection documentation tool.

L.2.11 Classified Information. Offerors shall not submit classified information.

L.2.12 Acceptance of Proposals. The Government reserves the following rights:

a. To consider as acceptable only those proposals that are submitted in accordance with the solicitation.

b. To reject as unacceptable those proposals that delete or alter technical requirements of the solicitation or include terms, conditions, or assumptions that caveat or limit performance.

L.3.0 Volume I – Executive Summary.

a. In the Cover Page, the Offeror shall provide the following information:

i. The Offeror’s firm name

ii. The solicitation name and number

iii. The name, address, electronic address and telephone and facsimile numbers of the Offeror

iv. A statement specifying agreement with all technical/pricing terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set forth in the schedule (see paragraph L.8.2 below for limited exceptions).

v. Names, titles, electronic addresses and telephone and facsimile numbers of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation;

vi. Name, title, and signature of person authorized to sign the proposal;

vii. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office;

viii. A generic company email address shall be provided for this solicitation and all correspondence or the email addresses of a maximum of two points of contact;

ix. Provide the Offeror’s CAGE code, DUNS code, TIN, and business size (large or small) and type(s) of small business, if applicable;

x. Confirmation Offeror’s proposal is valid for a minimum of 365 days from the proposal due date; and

xi. Confirmation of virus check.

b. Readme file as described in Section L2.9.h.

c. Table of Contents of the entire proposal to include Lists of Tables, Figures, and/or Drawings.

d. Glossary of Abbreviations and Acronyms

L.4.0 Volume II – Qualifying Criteria and Technical/Management Approach (Evaluation Factor 1).

The PWS provides the Government’s overall requirements for the duration of the m2P1 contract. Offerors shall submit their evidence of meeting the initial Qualifying Criteria and Technical/Management Approach as Volume II of the proposal in response to the Technical/Management Factor found in Sections M.2.1, as applicable.

L.4.1 General. The Qualifying Criteria and Technical/Management Volume should be specific and complete. The Offeror’s responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology to be used for accomplishing/satisfying these subfactors. Submission of the proposal represents that performance of all the requirements specified in the solicitation will be met. It is not necessary or desirable for the Offeror to tell the Government in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L.4.1.1 Qualifying Criteria

All proposals will initially be evaluated to determine whether the Offeror’s proposal is acceptable in meeting the qualifying criteria outlined in Section M.2.1.

Include the following table (Table L.2) in the Technical/Management Approach to acknowledge that the proposal meets the qualifying criteria outlined in Section M.2.1.

Table L.2 Qualifying Criteria

Qualifying Criteria Volume, Section and Page Reference Offeror to provide certification of a Federal Risk and Authorization Management Program (FedRAMP) Joint Authorization Board (JAB) Provisional Authorization (PA) at either the High or Moderate Systems level.

Certification must be current (Offeror’s company name is listed on the FedRAMP website having a JAB PA in IaaS or PaaS) and in effect at the time of initial Request For Proposal (RFP) submission.

L.4.2 Content and Organization (Volume II). Please construct and present your responses according to the Proposal Organization discussed above L.4.0 Volume II.

Ensure your responses address the following:

Volume II - Technical/Management

Qualifying Criteria

Factor 1: Technical/Management

Subfactor 1: DoD Level 5 PA Subfactor 2: Initial Operating Capability (IOC) Subfactor 3: Business Management Subfactor 4: Transition Support

L.4.2.1 Technical/Management In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management subfactor, as well as, the risks in your proposed approach in terms of technical/performance, cost, and/or schedule. Offerors should discuss how the solution will introduce new technology during the life of the contract. The proposal should sufficiently address the PWS with special emphasis on the evaluation subfactors as set forth in Section M. For example, with regard to subfactor 1 Offerors should provide an implementation plan/schedule demonstrating the ability to meet DoD PA Level 5 within nine months. Additionally, for example, with regard to subfactor 4, the Offeror will provide a detailed technical approach to include estimated labor categories (per Attachment J-5) and hours that addresses the Transition Support tasks in Attachment J-6.

L.4.3 Statement of Compliance – Contract Clauses Each Offeror shall submit a statement of compliance indicating complete compliance with the proposed terms and conditions (provisions/clauses) of the solicitation.. See, however, Section L.8.2.1 below. In particular, the Offeror shall provide a statement of compliance with FAR Part 9.104-1 (General Standards for Responsible Prospective Contractors).

L.5.0 Volume III – Past Performance (Evaluation Factor 2).

Each Offeror shall submit a Past Performance Volume containing past performance information. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

L.5.1 Content and Organization (Volume III). The Past Performance Volume shall be organized as shown in Table L.1.

L.5.2 General Each Offeror must submit a past performance volume with its proposal, containing past performance information (see format in Attachment L-2) in accordance with this section.

This information is required for the Offeror and subcontractors who are proposed to perform at least 40% of the proposed effort based on the total proposed price or performance of aspects of the effort the Offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance including Government knowledge of the Offeror past performance with the agency.

Along with the information required in this paragraph, the Offeror must submit a consent letter executed by each subcontractor authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. Consent letters cannot exceed two pages. For each identified effort for a commercial customer, the Offeror should also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance. Client authorization letters cannot exceed more than one page. See Attachments L-5 and L-6 for sample consent and client authorization letters.

L.5.3 Relevant Contracts Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort using the format contained in Attachment L-2, Past Performance Information on no more than three (3) recent contracts, including significant subcontractor’s past performance information submissions, that you consider most relevant in demonstrating you and your significant subcontractor’s ability to perform the proposed effort. Include rational supporting your assertion of relevance. See Section M.2.3.2 for a description of the characteristics or aspects the Government will consider in determining recency and relevance. See Table M.5 for the definitions of relevancy and recency.

a. If an Offeror submits past performance information for an indefinite delivery contract for any significant subcontractor, then the Offeror must identify a specific task order under the indefinite delivery contract.

b. Ongoing efforts must have been in place at least nine months before the proposal due date.

L.5.3.1 Specific Content Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable assessment, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

L.5.3.2 Organizational Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection.

As a result, it is sometimes difficult to determine what past performance is relevant to this procurement. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources, as well as that provided by the Offerors, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L.5.4 Questionnaires The Offeror shall provide the Past Performance Questionnaire and Cover Letter, found at Attachments L-3 and L-4, to each of the customer Points of Contact (POC) identified for each of the relevant past performance efforts. In order to expedite the assessment process, the Offeror shall complete Sections 1 and 2 of the Past Performance Questionnaire for the convenience of the POC. The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. Once the questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to the Offeror. Early submission of questionnaires is encouraged. Questionnaires shall be sent directly to DITCO to lisa.a.odonnell4.civ@mail.mil and nicole.thomas28.civ@mail.mil no later than the due date stated in the RFP. Electronic submission is required.

L.6.0 Small Business Participation (Evaluation Factor 3). Offerors will address this factor in Volume V, Additional Requirements. Refer to paragraph L.8 for details.

L.7.0 Volume IV Cost/Price (Evaluation Factor 4)

L.7.1 General Instructions

L.7.1.1 Cost/Price Information This section is to assist you in submitting information other than pricing data that is required to evaluate the reasonableness and completeness of your proposed price.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your Cost/Price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with Section M. pricing submitted for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" will be evaluated. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include separate line items by CLIN for the additional six-month period IAW FAR 52.217-8.

These prices shall be identical to the proposed pricing in the six months prior to expiration of the base period, or the final option period, if option periods are present. Pricing will be incorporated upon contract award and used for all orders placed post-contract award.

L.7.1.2 Cost or Pricing Information Requirements In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5.

mailto:lisa.a.odonnell4.civ@mail.mil mailto:nicole.thomas28.civ@mail.mil https://workspaces.disa.mil/Documents%20and%20Settings/Deborah.Wellen/Local%20Settings/Temporary%20Internet%20Files/Content.IE5/far/FAR15.DOC#b154031 https://workspaces.disa.mil/Documents%20and%20Settings/Deborah.Wellen/Local%20Settings/Temporary%20Internet%20Files/Content.IE5/far/FAR15.DOC#b154033 https://workspaces.disa.mil/Documents%20and%20Settings/Deborah.Wellen/Local%20Settings/Temporary%20Internet%20Files/Content.IE5/far/FAR15.DOC#b154035

L.7.1.3 Schedule of Pricing Offeror should stringently follow the Government’s Schedule of Supplies or Services (Attachment J-3 Exhibit B-1 m2P1 Cost Model) construct.

The Offeror must complete the B tables in Attachment J-3 with the proposed configuration that meets or exceeds the required of the PWS. The Offeror shall provide a description of each solution proposed along with the basis of the proposed pricing in enough detail to allow evaluation using one or more techniques defined in FAR 15.404. Supporting pricing data shall be made available to the Government upon request. Any added SLINs and corresponding unit prices in the cost model will be included in the contract award. The Offeror must incorporate the cost of the operating systems licenses, CLIN 0004 Program Management, and CLIN 0005 Close Out into the unit pricing for the compute services.

The Government will not have additional costs for guest operating system licenses, project management and close out. The Offeror must complete the B-tables in Attachment J-3 for each contract year.

L.7.1.3.1 Schedule of Pricing for Government Provided CLIN/SLIN Structure The Offeror shall provide pricing for all requirements identified in Attachment J-3. The proposed pricing for each requirement shall be considered negotiated ceiling rates.

L.7.1.3.2 Pricing for Requirements beyond Government provided CLIN/SLIN Structure:

Offerors may propose additional SLINs in the Attachment J-3, Exhibit B-1 m2P1 Cost Model to supplement their proposed technical solution. However, none of the additional Offeror-proposed SLINs should be required to meet the standard solution requirements in the PWS and Proposal Format. SLINs shall not be added within the existing SLIN groupings. SLINs should be added in the provided space below the existing SLIN groupings and reference the existing SLIN headings. Any added SLINs should follow the same numbering and description name formats as what is provided in the cost model. The Offeror shall follow the current Government provided format for the base and all option periods when proposing additional SLINs, if applicable.

If the Offeror chooses to propose additional SLINs, the Government requires the Offeror to provide additional information to support price reasonableness. The Offeror is instructed to provide backup information such as and not limited to: current published price lists;

historical prices paid by the Government; sales data; any information reasonably required to explain the Offeror’s estimating process to include judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data. Any added SLINs and corresponding unit prices in the B-Table tab will be included in the contract award.

L.7.1.3.3 FFP Labor Rate Schedule The labor rate schedule proposed in the Attachment J-3, tab ‘Labor Support’ will be used as the ceiling labor rates for pricing of all FFP task orders issued under this IDIQ contract.

The FFP rate ceiling will be based on the “composite” fully burdened labor rates proposed for each labor category, and be considered negotiated ceiling labor rates. All labor categories in Attachment J-3, tab "labor support" must be priced by the Offeror.

L.7.1.3. Plug Number for Travel Associated with Transition Support. Due to the likely inability of any Offeror to accurately estimate travel associated with this requirement, the Government is providing plug numbers for SLINs 003TAT through 803TAT are to be used by all Offerors when proposing travel. These cells are locked in the cost model and should not be changed. Actual travel shall be authorized by the Contracting Officer’s Representative (COR) in writing prior to performance and will be paid IAW FAR Part 31.205-46.

L.7.2 Cost Model Offerors should stringently follow the Government’s Schedule of Supplies or Services (Section J, Attachment J-3, m2P1 Cost Model) construct and calculations and should not deviate from this format.

L.7.3 Volume Organization The Cost/Price volume shall consist of a price/cost proposal outlining the proposed prices for each of the Contract Line Item Number (CLIN)/Sub-Contract Line Item Number (SLIN). The government has provided a baseline ‘Attachment J-3’ MS Excel workbook that the Offerors shall utilize in pricing their proposal. Within the Attachment J-3 Cost Model, Offerors are required to provide unit prices for all contract years for all CLINs/SLINs, on the worksheet tab entitled “B-Table.” If the price for a SLIN is “not separately priced (NSP)”, Offerors shall indicate the SLIN where the price is included and provide detailed supporting rationale in an available column next to the pricing data.

The provided “B-Table” unit prices will be multiplied by the Government provided evaluation quantities (as detailed in the Evaluation Quantities tab of Attachment J-3 Cost Model) to calculate the Total Evaluated Price. Government provided evaluation quantities are for evaluation purposes only and shall not be considered guaranteed workloads.

Offerors should provide unit pricing in the B-Table tab of the Attachment J-3 Cost Model for all of the Government provided SLINs. Unit pricing provided in the B-Table tabs will populate into the Evaluation Quantities. Unit pricing for all Government provided SLINs will be included in the contract award. With the exception of selected cells within the “B-Table” tab of Attachment B-1 Cost Model, the Cost Model is protected by the Government and Offerors shall not unprotect, alter or add to the Cost Model in any manner not directed in the instructions.

For all m2P1 resolutions, a complete standard solution to meet the minimum requirements of the PWS must be demonstrated using the Government provided SLINs.

The Offeror shall provide a description of each solution proposed along with the basis of the proposed pricing in enough detail to allow evaluation using one or more techniques defined in FAR 15.404. Supporting pricing data shall be made available to the Government upon request.

Offerors should not include additional technical data in Volume IV – Cost/Price to include Attachment J-3, Exhibit B-1 Cost Model and any supplemental summaries.

Technical data should only be included in Volume II of the Offeror’s proposal.

L.8.0 Volume V – Additional Requirements.

The purpose of this volume is for Offerors to provide information to the Government for preparing the contract document and supporting file. Required information includes:

a. Table of Contents

b. Contract Information

c. Small Business Subcontracting Plan and Small Business Participation Plan

d. Organizational and Consultant Conflict of Interest (OCCI) Mitigation Plan

e. DD254, DoD Contract Security Classification Specification

f. Cross Reference Matrix

g. Glossary of Abbreviations and Acronyms

* The awardee will need to provide a Supply Chain Risk Management Plan 10 business days after contract award.

L.8.1 Contract Information. The Offeror's proposal must include a scanned copy of the signed cover page (Section A) and of Sections I and K of the solicitation (as described in L2.9.b). The RFP Section B will not contain pricing. Completed pricing information will be in Section J’s Exhibit J-3 m2P1 Cost Model of the solicitation.

L.8.1.1 Solicitation/Contract Form. Completion of Section A, blocks 30a-31c of the Standard Form (SF) 1449 is required. Signature by the Offeror on the SF1449 constitutes an offer, which the Government may accept. By signing block 31b of the solicitation, the Offeror acknowledges compliance with all sections in this RFP, HC1028-16-R-0020.

Offerors are reminded that many clauses require the prime contractor to include the same or similar clause(s) in contracts with subcontractors. Note: The Offeror must comply with the FAR provision 52.204-7 entitled “System for Award Management.” The KO will validate Offerors’ qualifications for award in SAM for those Offerors who have been determined to be eligible for award. An Offeror may be determined ineligible for contract award if not registered within SAM at time of award. Offerors are also required to complete and submit fill-ins, representations, certifications, acknowledgments, and statements reflected in this solicitation that are not already completed in SAM.

L.8.2 Assumptions to Solicitation Requirements

Offerors are required to meet all solicitation terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. The Government will allow Contractors to propose, with its solution, commercial license/terms and conditions that are customarily included within their commercial transactions, as specified in Section L.8.2.1. The Government will not entertain assumptions or exceptions with regard to the rest of the solicitation

L.8.2.1 Commercial License/Terms and Conditions

In accordance with FAR 12.213, the offeror’s solution may include commercial license/terms and conditions that are customarily included within their commercial transactions. The offeror shall propose any such language within this section for the Government to review for potential inclusion within this acquisition. The Government cannot accept the following terms and conditions because they are inconsistent with Federal Law:

• Unlimited indemnification of the Contractor by the Government. Such terms violate the Anti-deficiency act.

• Indemnification provisions that provide the vendor “sole control of the defense” in litigation with third parties. The Government shall be represented by appropriate Legal counsel in accordance with the chosen venue.

• Term that specify litigation will take place in state or local courts and terms that specify a particular state’s laws apply. Federal contracts are subject to Federal law and Federal courts have jurisdiction when the Federal government is a party.

• Terms that require binding arbitration.

• Late payment provisions. The Prompt Payment Act will apply.

L.8.3 Other Information Required

L.8.3.1 Authorized Offeror Personnel Provide the name, title, and telephone number of the company/division point of contact and an alternate who can make decisions with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L.8.3.2 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or sub-Offeror, and the percentage of work to be performed at each location.

L. 8.4 Small Business Management

All offerors, including small business, submitting a proposal as a prime contractor are required to meet or exceed the minimum quantitative requirement (MQR) of 25% of subcontracts, will be awarded to small business concerns.

L.8.4.1 Small Business Participation Plan

In accordance with DFARS 215.304(c)(i), the Government’s assessment of the Small Business Participation Plan will be evaluated to determine if small business participation is maximized, where applicable. Small Business Participation Plans are separate from the FAR 52.219-9, Alt II, Small Business Subcontracting Plan, requirement for Contracting Officer’s to negotiate an acceptance Small Business Subcontracting Plan. “Small business participation” means small business contributions to contract performance at the prime contract level. Offerors that submit proposals as a prime contractor under m2P1 acquisition shall demonstrate the extent of their inclusion of small businesses in the performance of the contract, to include: small business, small disadvantaged business, women-owned small business, HUBZone business, veteran-owned small business, and service-disabled veteran-owned small business.

The Small Business Participation Plan will demonstrate the "specifics" or the "how" or the "details" of the offerors firm intentions to maximize the utilization of small businesses. To enable the Government’s evaluation, offerors shall include a Small Business Participation Table (see Table L-4 below) in their Small Business Participation Plan.

Table L-4- Small Business Participation Table

Name of Company

Type of Business

Type of products or services

Subcontract type

Dollar Value

Timeframe

Nature of participation

The Contracting Office will review Small Business Participation Plans on an acceptable or unacceptable basis for compliance with DFARS 215.304, Evaluation factors and significant subfactors.

L. 8.4.2 Subcontracting Plan.

If other than small business, a Small Business Subcontracting Plan is also required.

Though different from each other, the Small Business Participation Plan is a complimentary part to a Small Business Subcontracting Plan. Subcontracting Plans shall reflect and be consistent with the participation and commitments offered in the Small Business Participation Plan.

Small business utilization is a requirement of the m2P1 acquisition. Other than small business offerors shall submit an individual Small Business Subcontracting Plan to satisfy the requirements in FAR 52.219-9, Alt II and DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts). In addition to the requirements of FAR clause 52.219-9 Alt II, the Small Business Subcontracting Plan shall address affirmatively all small business subcontracting requirements in FAR Subpart 19.7, as supplemented by DFARS 252.219-7003. Subcontracting goals shall not include language to allow for subcontracting credit for second-tier (or lower) subcontracts. The Small Business Subcontracting Plan shall be submitted separately from the Small Business Participation Plan. The approved Small Business Subcontracting Plan will be incorporated into the resultant contract in Section J. The Small Business Subcontracting Plan is a contractor’s business plan for the inclusion of small businesses within their capture/contracting processes.

Offerors shall provide their proposed goals in terms of percent of the offeror’s proposed pricing for the period of performance. Offerors shall include a narrative explanation regarding the basis for and efforts associated with establishing proposed dollars and percentages, including a breakout of prime and first tier small businesses.

The Contracting Office will review Subcontracting Plans on an acceptable or unacceptable basis for compliance with FAR 19.704. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan.

L.8.5 Organizational and Consultant Conflict of Interest (OCCI) Mitigation Plan.

An OCCI Mitigation Plan is required for all Offerors. If the Offeror believes that no OCCI exists, the OCCI plan shall set forth sufficient details to support such position.

If the Offeror believes an OCCI exists, the Offeror shall submit an OCCI Mitigation Plan to the KO which concisely describes all applicable facts concerning any past, present, or current planned interest (financial, contractual, organizational, or otherwise) relating to work to be performed under the m2P1 contract/task orders that will or may result in an actual or potential Organizational Conflict of Interest and/or Consultant Conflict of Interest relating to the m2P1 contract. The OCCI Mitigation Plan shall explain how the OCCI will be minimized to a level acceptable to the Government.

The OCCI Mitigation Plan shall be submitted as part of the Offeror’s proposal and will be incorporated within Section J as Attachment J-9 of the resulting contract. Note: No contract award can be made without an approved/acceptable OCCI Mitigation Plan.

The Offeror must have an agreed upon OCCI Mitigation Plan with the Government that is approved by the KO prior to award.

L.8.6 DD254, DoD Contract Security Classification Specification. DoD Contract Security Classification Specification. Security requirements, as specified in the attached DD254 (Section J, AttachmentJ-8), must be met at the time of proposal submission.

Contractor must complete Block 6 of the attached DD254. Completed DD254s must be submitted with proposals. Proposals submitted without a completed DD254 will be considered incomplete.

L.8.7 Cross Reference Matrix. The Offeror shall prepare a Cross Reference Matrix (Section J, Attachment J-2) cross referencing all RFP requirements of sections L and M to the location of the Offeror’s responses in their proposal. The Cross Reference Matrix provides reference information but is not evaluated. The Offeror’s format is acceptable.

Attachment L-1 Question & Answer Template

RFP# HC1028-16-R-0020 (MUST BE SUBMITTED IN WORD FORMAT)

# Reference Questions Government Response

Attachment L-2 – Past Performance Information Sheet Format

Provide the information requested in this form for each…