HC1028-14-R-0032-Amendment_0002.doc

HC1028-14-R-0032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

1.0 Program Title and Objectives

Defense Commisary Agency (DeCA) Time and Attendance System (TAS). The objectives of this program are to increase operational effectiveness, improve decision making, and increase employee satisifaction by acquiring a commercial-off-the-shelf (COTS) TAS with any needed modifications to meet DeCA requirements.

1.1. Budget/Funding Information

Budget/Funding information is not included in this solicitation.

2.0 General Instructions

(a) This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in the instructions of this solicitation. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The contract specialist (CS) and contracting officer (KO) are the sole points of contact for this procurement. Address any questions or concerns you may have to the CS/KO. Written requests for clarification must be sent to the CS at evan.w.port.civ@mail.mil.

2.1.2. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.1.3. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.4. Oral Presentations

Oral Presentations will not be utilized or required.

2.1.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the contracting officer. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table 2.2 - Proposal Organization

Number

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except the following: cover pages, table of contents, tabs, glossaries, the cross reference matrix, and resumes.

2.2.2 Page Size and Format

2.2.2.1 A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point Ariel, Times New Roman, or Courier New font for all text. The technical volume of the proposal is to be submitted as an MSWord 2007 or PDF document. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs.

2.2.2.2 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 12 point Ariel, Times New Roman, or Courier New font for all text included in a table.

2.2.3 Cost or Pricing Information

All pricing information shall be addressed ONLY in the Cost/Price Proposal Volume.

2.2.4 Classified Information

No classified information is required in your response.

2.2.5 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand‑alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.7 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.3 Electronic Offers

The offeror shall submit volumes I through IV in electronic format via email. Each volume shall be a separate file. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, MS Office Power Point 2007, and Adobe Acrobat as applicable.

2.4 Distribution

Proposals shall be submitted via email to the CS/CO identified below:

Evan Port (Contract Specialist) – evan.w.port.civ@mail.mil Karen Kinzel (KO) – karen.m.kinzel2.civ@mail.mil

3.0 Volume I ‑ Executive Summary

In the executive summary volume, the offeror shall describe the significant attributes and theme of its proposal.

3.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Table of Contents

Include a master table of contents of the entire proposal.

4.0 Volume II – Technical/Management Volume

4.1 General

The Technical/Management Volume should be specific and complete. Your responses will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

Volume II Technical

· Subfactor 1 Technical PWS Task 6.5.1

· Subfactor 2 Management PWS Task 6.2.1.1

· Subfactor 3 Program Management PWS Task 6.1

4.2.1 Technical/Management

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management subfactor, as well as the risks in your proposed approach in terms of technical/performance, cost, and/or schedule.

4.2.1.1 Technical/Management Risk

Address technical/management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., SOW or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work‑around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

4.2.2 Volume Organization

The Technical/Management volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Cross Reference Matrix (see object below for template)

(5) Subfactor One

(6) Subfactor Two

(7) Subfactor Three

(8) Risk Matrix

(9) All other aspects of the PWS

5.0 Volume III - Cost/Price

5.1 General Instructions

5.1.1 Cost/Price Reasonableness and Completeness

This section is to assist you in submitting cost or pricing data that is required to evaluate the reasonableness, and completeness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal and removal of the proposal from further consideration. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Cost submissions should be sufficiently detailed to demonstrate their reasonableness and be adequate enough to support and sustain a DCAA audit.

5.1.2 Estimating Techniques and Methods

Not used as this is a FFP contract.

5.1.3 Cost/Price Information

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal other than in the contract line items of the model contract of Volume IV, Contract Documentation.

5.1.4 Cost or Pricing Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support price reasonableness/realism. Information shall be provided in accordance with FAR 15.403-5.

5.1.5 Pricing Proposal

The offeror shall provide their price proposal on the Price Template (attached as object at the end of this paragraph). The price proposal shall reflect rates for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the government to require continued performance of any services within the limits and at the rates specified in the contract. The price proposal spreadsheet includes a separate line item for the additional six-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the six months prior to expiration of the final option period. The total evaluated price will consist of the contractor’s proposed price for the base period and all option periods. The labor rates in this section shall reflect the fully-burdened rates for each labor category and will apply to all direct labor hours. Instructions for the price template are as follows

“Summary” Tab: Input total pricing for each CLIN and period of performance, as appropriate.

“Labor Rates” Tabs: Input the labor categories, number of hours, and labor rate for each CLIN.

5.1.5.1 FFP Rate

(1) Government Site Rates. When performing at Government sites, the contractor shall furnish fully-burdened personnel rates.

(2) Contractor Site Rates. Contractor site rates shall also include contractor provided facilities, furniture, equipment, supplies, tool kits, employee training (which includes training course costs/fees, related travel and location travel costs), and overhead amounts required for the work for Contractor Site Rates. This includes but is not limited to: telephones, computers, facsimile machines and their telecommunications lines, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software, such as word processors, spreadsheets, graphics, etc., normal copying and reproduction costs.

5.1.5.2 Labor Rates

The labor rates input into the Price Template shall include fully-loaded hourly rates for each labor category that may be required throughout the life of this effort. All labor related costs are part of the fully burdened labor rates. Labor and labor related costs shall not be reimbursed as an ODC.

5.1.6 Payment Plan

The Offeror shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

5.2 Volume Organization

The Cost/Price volume shall consist of the following sections:

SECTION 1 ‑ Table of Contents

SECTION 2 ‑ Cost or pricing information, Labor Rate Table and supporting data, to include estimating methodology.

SECTION 3 ‑ Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions.

6.0 Volume IV – Contract Documentation

6.1 Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Contract.

6.1.1 Solicitation/Contract Form

Completion of blocks 30 a, b, and c of the SF1449. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

6.1.2 Contract Line Items

Completed pricing information in the Contract Line Items of the model contract.

6.1.3 Contract Administration Data

Provide Contractor Point of Contract information for the clause at 52.204-9000 Points of Contact

6.1.4 Representations, Certifications, and other Statements of Offerors

Completed representations, certifications, acknowledgments and statements. Specifically, completion of 52.209-5 and 52.212-3 Alt I.

6.1.5 Complete Block 6 of the DD254.

6.1.6 OCI Mitigation Plan

Submit OCI Mitigation Plan IAW PWS paragraph 9.5.

6.2 Other Information Required

6.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.2.2 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

52.212-1(c), Period for Acceptance of Offers is tailored as follows:

(c) Period of Acceptance of offers. The offeror agrees to hold the prices in its offer firm until 30 September 2014 or completion of any protests unless otherwise withdrawn. There is no obligation on the part of the Government to make an award to any contractor in response to this request.

52.212-1(l) Debriefing is tailored as follows:

(l) Debriefing. The KO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

(End of Summary of Changes)

HC1028-14-R-0032 ATTACHMENT

CROSS REFERENCE MATRIX

For Prospective Offerors: See paragraph 2.2.5 regarding instructions for completion of the solicitation Cross-Reference Matrix. If this matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over this matrix. Additionally, to the extent this matrix discloses details as to the extent or manner by which the Government intends to evaluate offeror’s proposals for award, references in the matrix are for information purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with the provisions of FAR 52.212-2, Evaluation – Commercial Items, in the solicitation.

An example of the format is shown below:

SOLICITATION CROSS REFERENCE MATRIX

Proposal Volume II reference

PWS reference

Summary

DeCA TAS

RFP Number: HC1028-14-R-0032

Task Order Type: Firm Fixed Price

Method of Evaluation: Best Value Tradeoff

Company Name: Insert Company Name

CLIN TASKS Base Year Option 1 Option 2 Option 3 Option 4 Option to Extend (6 Months) Totals

X001 Program Management - 0

0002 Software/Hardware Configuration - 0

0003 Testing - 0

0004 Training - 0

0005 Deployment - 0

X006 Operations and Sustainment $ - 0 - 0

Subtotal Labor $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

X007 Travel (plug number to be used) 555,000.00 20,000.00 20,800.00 21,632.00 22,497.28 639,929.28

Total Labor and Travel $ 555,000.00 $ 20,000.00 $ 20,800.00 $ 21,632.00 $ 22,497.28 $ - 0 $ 639,929.28

Labor Rates Base Period

CLIN Labor Category Hours Rate Total

XXXX 0

XXXX 0

XXXX 0

XXXX 0

XXXX 0

Labor Rates Option 1

CLIN Labor Category Hours Rate Total

XXXX 0

XXXX

Labor Rates Option 2

CLIN Labor Category Hours Rate Total

XXXX

XXXX

Labor Rates Option 3

CLIN Labor Category Hours Rate Total

XXXX

XXXX

Labor Rates Option 4

CLIN Labor Category Hours Rate Total

XXXX

XXXX