Atch_J-2_Amd01_RFP_Questions.doc

Questions on Solicitation No. HC1028-14-R-0005

Two questions:

1) Should offerors include this information in Volume V Contract Documentation?

2) If not, where should offerors include this information?

Yes in Volume V under Contract Documentation.

In table 2.2, in the first column, third row, it has “II Section L and RFP Attachment.”

Three questions:

1) Which RFP attachment is this referring to?

2) Is the Government expecting offerors to provide a hard copy submission in addition to the CD-ROM and electronic upload?

3) If the Government is expecting a hardcopy submission in addition to the electronic offers, should each volume be bound separately?

4) How many copies should offerors submit?

The statement “The attachments identified in the table shall be separately bound in three-ring loose-leaf finders as necessary” has been removed.

1) The RFP Attachments would include PWS & QASP.

2) Offerors should not submit hard copies of proposals.

3) No

4) 1 electronic copy is acceptable

Section 7.2.4.2, page 78 In Table 2.2 Proposal Organization, the Small Business Participation plan falls within Volume II. However in Section L.7.2.4.2, the Small business participation plan falls under “Other Information Required” within Volume V – Contract Documentation.

Please clarify which volume should contain the SB Participation (Subcontracting Plan).

L.7.2.4.2 is correct. The Small business participation plan belongs in Volume V- Contract Documentation.

Section 2.2.2.1, page 72 In table 2.2 Proposal Organization, third row, under the third column it refers to “Technical management offerings Response to PWS Template”

1) Is this referring to the “Atch_J-1_PWS_-_GCDS_final.doc” document included in the attachments?

2) If so, should we assume you would like our response within the PWS document itself?

3) If so, can we alter to template slightly to concur with the page layout standards set in section 2.2.2.1?

1) Yes vendors should reference Atch J-1 (PWS) and Atch J-4 (QASP) for technical requirements.

2) There is no PWS template, your technical solution should respond to our PWS

Two questions:

1) Since this is an Indefinite Quantity Contract and the actual locations are TBD, will the Government provide a plug number for Travel for pricing evaluation purposes?

2) Otherwise, what parameters should offerors use to estimate Travel for pricing evaluation purposes?

Any guidance is greatly appreciated.

Travel is reimbursable and will be IAW the JTR

Section F lists the CLIN, Delivery Date, Quantity, Ship To Address, and UIC; it is not clear to us what you expect offerors to include here.

Can you please provide additional instructions regarding your actual requirements for offerors to follow?

Deliveries of equipment are placed at the delivery order. A schedule will not be determined until delivery orders can be placed.

· Attachment 1 Definitions and Acronyms

· Attachment 2 Facilities Rack and Power Details

Three questions:

1) Are these two Attachments considered to be the annex of Applicable Documents?

2) Is the annex complete?

3) Are there any other Applicable Documents?

The attachments to the PWS are complete.

Two questions:

1) Does the Government require paper copies of this document?

2) If so, how many copies are required?

The Government needs 1 electronic version of all documents submitted and pertaining to this proposal. The vendors will upload their proposals to the website via the instructions and if they want to send a backup disk that is acceptable.

Please confirm that offerors are not required to submit a SOW in addition to the response to the Attachment 1 PWS with the proposal.

If offerors are required to prepare and submit a SOW in response to the Attachment 1 PWS, please confirm that the SOW is excluded from page restrictions specified for Volume II Technical/Management.

Typo – should read “as an annex to the proposed PWS”

“TECH REFRESH DURING BASE YEARS

All vendors are required to technically refresh a minimum of 1 time during the base 3 year period. The refresh can be at the start by providing new equipment when the award is made or anySectime before the expiration of the base period For the tech refresh, there is no direction outside of base year implementation as noted. A "new" vendor would need to bring equipment as to establish IOC and FOC (this is their one required tech refresh), there is no further requirement for tech refresh in this situation. For the incumbent, the only guidance is that this refresh would occur during the base years of the contract.”

This text appears to be misplaced or have resulted from a cut & past error. Will the Government please clarify the purpose and placement of this text in the RFP?

Text is misplaced and has been changed to Section C of the RFP.

The purpose of this statement is to make that clear that a “new” vendor is required to tech refresh existing equipment at the start of the contract. The requirement for tech refresh only exists in the base period of the contract.

The purpose of this statement is to make that clear that a “new” vendor is required to tech refresh existing equipment at the start of the contract. The requirement for tech refresh only exists in the base period of the contract.

What positions require final Top Secret security clearance and final IT-1 at start of performance?

All positions will require final Top Secret Security Clearance and final IT-1 at the start of performance.

CLIN 0006 should be Emerging Requirements

CLIN 0007 should be Surge

In order to ensure prompt submission of proposal via package service, please provide:

1) Recipient/POC name, street address, telephone number and email address;

2) any special instructions for base/facility access by package service.

Vendors shall upload a complete proposal to the DITCO web site at https://www.ditco.disa.mil/dcop not later than the time and date specified in this solicitation. . If you choose to send one for backup they can but it must match what is submitted on the web.

Does the Government desire separate submission by CD-ROM, as indicated on RFP page 73? If so, please specify the number of CD-ROMs desired for each volume.

Vendors shall upload a complete proposal to the DITCO web site at https://www.ditco.disa.mil/dcop not later than the time and date specified in this solicitation. If you choose to send one for backup they can but it must match what is submitted on the web.

Does the Government desire separate submission by DITCO website, as indicated on RFP page 70?

Vendors shall upload a complete proposal to the DITCO web site at https://www.ditco.disa.mil/dcop not later than the time and date specified in this solicitation. . If you choose to send one for backup they can but it must match what is submitted on the web.

Does the Government desire separate submission by bound copy, as indicated on RFP page 71 and Table 2-2? If so, please specify the number of copies desired for each volume, as this data point is not included in Table 2-2.

Vendors shall upload one complete proposal to the DITCO web site at https://www.ditco.disa.mil/dcop not later than the time and date specified in this solicitation. They do not need to send CD-ROMs, 3 ring binders, or multiple copies. . If you choose to send one for backup they can but it must match what is submitted on the web.

CLIN 0006 should be Emerging Requirements

CLIN 0007 should be Surge

Both the instructions on page 72 and on page 90 state that “If this matrix conflicts with any other requirement, direction or provision of this solicitation, the other reference shall take precedence over this matrix.” As the information in paragraph (a) as stated above is in error, will the Government provide an updated version Attachment L-1 Cross Reference Matrix that reflects the current PWS?

We have a PWS, the WBS, SOO, and CDRL were left in the template accidentally. The PWS is applicable and Attachment L-1 in Section L is the Cross Reference Matrix

DISA designated sites Outside the Continental United States with standard facilities/support found OCONUS sites.

9.1.3: OCONUS LIMITED SITES

DISA designated sites Outside the Continental United States with limited facilities/support. These sites will usually be forward operating installations.

Please define what “limited facilities/support” is and where would “forward operating installations” be located.

Sites with "limited facilities/support" are those sites where it is difficult to get touch labor support or large floor space allocations.

Forward operating installations are in theater. Their locations cannot be predicted.