JA_for_CMP_Bridge_Redacted.pdf

J&A for Continuous Monitoring Program Sustainment Bridge, HC1028-08-D-2025-0020 period of performance on the current task order is consider to be in the best interest of the Government because it will ensure the Government does not have a break in service or performance degradation.

3. DESCRIPTION OF SUPPLIES/SERVICES: The services under this task order provide continued operations support (technical support and configuration management) for the CMP. It delivers critical technically focused program support to the Government in the daily management and operation for the CMP. CMP is used by Commander Naval Surface Forces, Commander Naval Submarine Forces (CSF), Commander Naval Air Forces (CNAF), Navy Expeditionary Combat Command (NECC), US Fleet Forces Command (USFFC), US Pacific Fleet (PACFLT), and associated training and certification commands in evaluating a supply operation’s health and readiness among individual ships, boats, groups, and squadrons.

CMP consists of a custom built web site and application installed on the computers of all applicable commands. Both application and website were developed and are currently supported by SAIC. The application is used to extract, display, and analyze critical financial and logistics data, at the individual unit level, from various versions of Relational Supply, the logistics system of record for all navy ships, submarines, and many shore commands. That data is also uploaded by those commands to the CMP website where it is consolidated and aggregated so that it can be further analyzed by decision makers at higher level commands. CMP has also collaborated with the Navy Exchange Service Command and Naval Supply Systems Command and receives data from each that also allows CMP to display critical food service and ship’s store data from each unit, giving CMP website users consolidated access to the critical elements of supply/logistics for each unit. The application is utilized by all surface ships (approximately 280) and submarines (approximately 50) and many shore commands (approximately 35). Units run the CMP application daily and submit files to the CMP web site at least weekly, providing timely and accurate visibility of critical logistics and financial data. Type and Fleet commanders (TYCOMs) use the CMP website to monitor Fleet supply readiness and effectiveness and conduct trend analysis. Additionally, CMP data is also automatically pulled daily to provide 75% of the data needed to populate the S pillar of the Defense Readiness Reporting System- Navy, used by all Fleet and Combatant Commanders to make operations decisions.

This requirement is a short, three-month bridge (January 13, 2016 – April 12, 2016) to continue existing vital services while the CMP competitive re-compete is being accomplished. A March 12, 2016 award date is anticipated to allow for a one month transition period. The estimated cost of this bridge is .

The period of performance for the task order is outlined below with the bridge list as option period (OP) 6:

Base year: July 13, 2012 – July 12, 2013 Option year (OY) 1: July 13, 2013 – July 12, 2014 OY2: July 13, 2014 – July 12, 2015 OP3 as FAR 52.217-8 extension: July 13, 2015 – August 12, 2015 OP4 as FAR 52.217-8 extension: August 13, 2015 – September 12, 2015 OP5 as FAR 52.217-8 extension: September 13, 2015 – January 12, 2016 OP6 as bridge: January 13, 2016 – April 12, 2016

4. SUPPORTING RATIONALE, INCLUDING A DEMONSTRATION THAT THE

PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE

ACQUISITION REQUIRES USE OF AN EXCEPTION TO FAIR OPPORTUNITY:

(a) Exception to Fair Opportunity.

The task order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to a task order already issued under the ENCORE II contract which provided all awardees were given fair opportunity to be considered for the original task order award.

(b) Description of the Justification.

(1) The request is a logical follow-on to services previously competitively awarded to SAIC. Although the Government is working a follow-on requirement for a fair opportunity procurement, there are time constraints that prevent award prior to expiration of the current task order. The current CMP task order extension expires on January 12, 2016. The Request for Proposal (RFP) for the re-compete task order was posted December 10, 2015; the submission deadline was extended from December 24, 2015 to January 11, 2016 to encourage competition and allow additional time for contractors to propose.

The Government worked diligently to refine the complex requirement throughout the performance work statement to allow for a transitioning of contract type from all CPFF to primarily FFP. This transition and increased detailing of the already complex requirement postponed the Government’s ability to post the RFP with sufficient time for contractors to propose and the Government to thoroughly evaluate proposals to determine an award prior to the January 12, 2016 expiration.

Additionally, the further extension of the RFP deadline eliminated the intended time for evaluations and award. With receipt of proposals due January 11, 2016, only one day is provided for the Government to thoroughly review all proposals, evaluate offerors utilizing a best value tradeoff evaluation process, conduct discussions (if determined necessary), document the award decision, and develop task order award. One day does not allow sufficient time to thoroughly complete these actions. And, it does not allow for a reasonable transition-in/out period for a new contractor. The minimum transition in/out required is for one month. It is necessary to provide three months for a thorough technical review, evaluation, and transition time if awarded to a new contractor.

SAIC originally developed the CMP application and website. The Government estimates it will take a new contractor at least 15 days to hire personnel with the required security clearance, credentials, and technical expertise to meet the performance work statement requirements. It will take, at minimum, an additional 15 days of turnover from the incumbent, to the new contractor. The turnover time is to secure access to all necessary Department of Defense systems and assimilate the basics of how the CMP functions, the external inputs and outputs, and the day-to-day requirements to keep it operating. USFFC, PACFLT, CNSL, and all user commands require CMP to properly convey financial and logistics metrics data in a timely manner to ensure decision-makers have the right information available to make critical logistics and financial decisions. Should there be a break in service, the technical expertise required to keep the CMP running will not be available and recovery would take months.

(2) The bridge requirement is unchanged in terms of scope and SAIC continues to be highly qualified to perform the services. SAIC has successfully performed and managed the CMP and they already possess the required qualifications in terms of clearances, credentials, and technical expertise which warrant the award of this bridge as a logical follow-on. To award to another source would be detrimental to the Government as the CMP would fail to operate given the current time constraints. Failure to maintain the support provided by SAIC until the re-compete task order can be fully awarded and transitioned will result in a loss of continuity of critical services.

(c) Justification.

(1) Minimum Government requirements. The current task order expires January 12, 2016. The services provided under the current task order need to be operated and sustained at its current level in order to ensure the CMP is uninterrupted until award of the follow-on. The continued requirement provides technical support to all CMP users and performs the following functions:

i. support reaccreditation of the Authority To Operate (ATO) for both the CMP website and extractor application

ii. coordinate with Navy Enterprise Data Center (NEDC) in verifying NEDC weekly updates and patches to not adversely affect the CMP website

iii. coordinate with Echelon II personnel, NEDC New Orleans Louisiana in order to report Information Assurance and Vulnerability Assessment and Communications Tasking Order statuses to maintain compliant information assurance posture in the Vulnerability Remediation Asset Manager (VRAM) system

(2) Proposed sole source contractor. SAIC aided in the development of the current CMP website and extractor application and has performed CMP sustainment for the past five years. The current task order is under six-month extension in accordance with FAR 52.217-8. The extension expires on January 12, 2016. As the contractor currently performing the CMP support, SAIC is the only capable source to continue to provide these same services starting January 13, 2016 without any degradation to quality and the system. They already have skilled, trained staff that are required immediately to perform the technical support.

(3) Discussion regarding cause of the sole source situation. This effort is currently being solicited on a competitive basis under E200635.00 under ENCORE II;

however, the RFP has not yet closed and evaluations will then be ongoing.

Therefore, a bridge is required to maintain the same level of services. The six month extension under FAR 52.217-8 has been exhausted and continued support is still necessary to ensure uninterrupted support. Therefore, the extension to SAIC’s current task order is required. If the requirement were sufficiently refined sooner, contract type adequately determined and supported more quickly, and the RFP deadline not extended, the re-compete could have been executed timely and the bridge would not be necessary.

(4) Demonstration of unique source. SAIC, as the incumbent contractor, is the only contractor at this time that currently possesses the capability to support this critical requirement without loss of time and work stoppage starting January 13, 2016 until the re-compete award is completed. The timeframe for award of the follow-on task order is so short that it is not be feasible to transition or train another source to fulfill this requirement before the expiration of the current task order. The requested extension of three months is sufficient time to complete the award of the re-compete task order.

(5) Procurement discussion. The re-compete for the same services is currently open for proposals until January, 11 2016. The milestones for the re-compete have been jointly agreed upon by the Contracting Officer and CNSL as realistic and firm to ensure adequate evaluations and award. The projected need for continued performance from January 13, 2016 through April 12, 2016 is determined sufficient for award and transition.

(6) Impact. If the CMP experiences a gap in service, it will have an overarching negative impact on all participants (USFFC, PACFLT, CNAF, CSF, and NECC).

All the Fleet and TYCOMs utilize this tool to monitor the supply and financial performance of all Navy ships, submarines, and expeditionary units. If the expertise and support to maintain it is not available, particularly the support to maintain information assurance vulnerability compliance, CMP will be shut down.

Additionally, CMP is in the final stages of gaining recertification of ATO for the CMP website and in the planning stages to recertify the ATO for the CMP extractor application. The incumbent is responsible for ensuring recertification of these ATOs and a gap in service with no transition time will severely hinder that effort and potentially result in the CMP extractor application or website being shut down until recertification is complete. Further, if a gap in service does occur, it will take two to three months for a new contractor to get up to speed on how the CMP system works and begin to restore the CMP even to most basic levels of support.

CMP is the only automated tool currently in existence to gather critical logistics data from CNSL units. Without CMP, all data will have to be collected manually making the task insurmountable.

5. COST/PRICE FAIR AND REASONABLE DETERMINATION: The contracting officer will determine whether the price is fair and reasonable by comparison to the established ENCORE II firm-fixed price labor rates, by using historical data, through cost/price analysis, and by comparing the independent government cost estimate and current task order.

6. MARKET RESEARCH: This action is for a bridge extension to the existing task order to allow sufficient time to finalize the evaluation and award the re-compete task order. SAIC is the only contractor with the intimate knowledge and technical and personnel capabilities to support the requirement in the timeframe necessary for uninterrupted support. Market research was conducted for the re-compete effort. Market research analysis determined the requirement could be competitively solicited allowing fair opportunity under the ENCORE II contract vehicle. The Government is currently re-competing the requirement based on the market research findings;

however, as a result of the delay in RFP posting and necessary transitioning of services, it is not currently feasible to award to another contractor at this point.

7. ANY OTHER SUPPORTING FACTS: Not applicable.

8. ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME BARRIERS

THAT LED TO THE EXCEPTION TO FAIR OPPORTUNITY:

(a) Procurement History. CMP was previously competed under fair opportunity on the ENCORE II contract in February 2012 and six proposals were received. SAIC was awarded the task order (HC1028-08-D-2025-0020) on July 13, 2012 with a period of performance consisting of a one-year base period and two one-year option periods. In July 2015 and in accordance with FAR 52.217-8, the task order was extended. Final performance expires January 12, 2016.

(b) An exception to fair opportunity or full and open competition has not been accomplished for any prior procurement for this requirement.

(c) This task order is a fair opportunity follow-on under the ENCORE II contract vehicle, tracking number E200635.00. Due to refining of the requirement and transitioning of contract type from all CPFF to primarily FFP, the posting of the RFP was delayed. The length of the RFP was also extended resulting in further award delay. As a result delays and need for a transition period, there is insufficient time to thoroughly evaluate proposals and provide a timely award. An extension of this task order is required until the services can be competitively re-awarded and transitioned.

9. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP): An AP was not applicable to this modification.

TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: Commander (CDR) William Murray SIGNATURE: See signature page

TITLE/ORGANIZATION: Contracting Officer Representative (COR)/CNSL N412

PHONE: 757-836-3177 DATE:

REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: CDR William Murray SIGNATURE: See signature page

TITLE/ORGANIZATION: COR/CNSL N412

PHONE: 757-836-3177 DATE:

CONTRACTING OFFICER CERTIFICATION: I certify that this justification is accurate and complete to the best of my knowledge and belief. Since this effort exceeds $150K but does not exceed $700K, this certification serves as APPROVAL.

NAME: Christiana Stukenberg SIGNATURE:

TITLE/ORGANIZATION: Contracting Officer/DISA/DITCO/PL8313

PHONE: 618-229-9420 DATE:

ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE REFERRED TO

CONTRACTING SPECIALIST: Lara Huegle, 618-229-9655, lara.k.huegle.civ@mail.mil.