FY11 DMO-EDW-BI JA Redacted.pdf

Page 1 of 10 Pages 13 Jun 2011/Version 4.0

Procurement Request Number: _________________

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Justification for OTFAOC Number: (Assigned by Procuring Activity Competition Advocate (PACA))

Upon the basis of the following justification, I, as Competition Advocate, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of 10 U.S.C. §2304(c)(1). FAR 6.302-1 - Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements applies.

JUSTIFICATION

JA11-095

1. Requiring Agency and Contracting Office:

Agency:

Defense Commissary Agency (DeCA) HQ DeCA/CISMW 1300 E Avenue Ft. Lee, VA 23801-1800

Contracting Activity:

Defense Information Systems Agency (DISA)

DISA/DITCO/PL8311

2300 East Drive Scott AFB, IL 62225-5406

2. NATURE/DESCRIPTION OF ACTIONS:

Request approval for the use of other than full and open competition to issue a two-month extension, with two 2-month extension options to the period of performance for the Defense Commissary Agency (DeCA) Data Management Office/Enterprise Data Warehouse/Business Intelligence (DMO/EDW/BI) effort under Contract Number HC1013-06-D-2002. This contract is currently being performed by Claraview, a Division of Teradata. The extension is required to continue critical mission support as an interim solution, while the government takes corrective action on a protest received on 16 May 2011 against the 2 May 2011 award of a follow-on contract, HC1028-11-D-0100 for DeCA’s DMO/EDW/BI effort. On 17 May 2011 the DITCO contracting officer issued a Stop Work order to the successful awardee, Guident Technologies, Inc. while the protest is being worked. Claraview’s current contract expires 30 June 2011 and the corrective action being taken on the basis of the protest will not be completed before the contract expires. The contract type utilized under the current contract, Time and Materials would continue during the extension period(s) being requested.

Page 2 of 10 Pages

3. DESCRIPTION SUPPLIES/SERVICES:

DeCA is currently undergoing a significant transition from its legacy systems to an enterprise approach designed to substantially improve Agency processes. The DMO/EDW/BI implementation and the application of BI support services are at the center of this transition. For the past five and a half years, the contractor, Claraview (now a Division of Teradata Corporation), has been providing all necessary personnel, supervision, management, business and data analysis, data management, Information Assurance and non-personal technical services for system life cycle support services for the DeCA DMO / EDW . Claraview conducts business studies and assessments in support of the array of DeCA programs that interface with the EDW and/or DMO. Additionally, the Business Intelligence (BI) Branch requires the expertise to support Business Objects, a COTS package that DeCA uses to query and retrieve data from various internal applications including EDW.

The period of performance for the initial 2-month extension will be for the period 1 July 2011 through 31 August; the 2-month extension, option 1, if exercised will be for the period 1 September 2011 through 31 October 2011; and the 2-month extension, option 2, if exercised, will be for the period 1 November 2011 through 31 December 2011. The periods of performance for Task Orders 0009 and 0010 under the current contract will also be extended as outlined above. During this interim period it is not the intent of the government to award new task orders against this contract. The estimated costs for the 2-month extension with two 2-month extension options provided below.

Each extension period will only be exercised if resolution of the protest does not occur during the previous extension period.

Initial two-month extension period: 1 July through 31 August 2011:

REDACTED

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CLARAVIEW LABOR CATEGORIES Hourly Rate Hours Cost

DELIVERY ORDER #9

BO Specialist 118.78$ 320 38,009.60$

Jr BO Spec 109.61$ 320 35,075.20$

Non-Personal Services 640 73,084.80$

DITCO 2 % Fee 1,461.70$

Delivery Order #9 Total w/Fee 74,546.50$

DELIVERY ORDER #10

Project Manager 165.47$ 320 52,950.40$

Teradata Specialist 158.72$ 640 101,580.80$

Data Modeler 139.27$ 640 89,132.80$

ETL Specialist 135.14$ 680 91,895.20$

Business Analyst 131.04$ 640 83,865.60$

Design / Data Architect - JR 115.18$ 640 73,715.20$

ETL Specialist - JR 102.16$ 650 66,404.00$

Systems Administrator 102.16$ 320 32,691.20$

Technical Writer 54.13$ 320 17,321.60$

Non-Personal Services 4,850 609,556.80$

DITCO 2 % Fee 12,191.14$

Delivery Order #10 Total w/Fee 621,747.94$

Contract Services Subtotal 5,490 682,641.60$

DITCO 2 % Fee 13,652.83$

Contract Total w/Fee 696,294.43$

Subtotals for Delivery Order #10

Subtotals for Delivery Order #9

CONTRACT TOTALS FOR FIRST OPTION PERIOD

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Two-month extension, Option Period 1:1 September through 31 October 2011:

CLARAVIEW LABOR CATEGORIES Hourly Rate Hours Cost

DELIVERY ORDER #9

BO Specialist 118.78$ 320 38,009.60$

Jr BO Spec 109.61$ 320 35,075.20$

Non-Personal Services 640 73,084.80$

DITCO 2 % Fee 1,461.70$

Delivery Order #9 Total w/Fee 74,546.50$

DELIVERY ORDER #10

Project Manager 165.47$ 320 52,950.40$

Teradata Specialist 158.72$ 640 101,580.80$

Data Modeler 139.27$ 640 89,132.80$

ETL Specialist 135.14$ 680 91,895.20$

Business Analyst 131.04$ 640 83,865.60$

Design / Data Architect - JR 115.18$ 640 73,715.20$

ETL Specialist - JR 102.16$ 650 66,404.00$

Systems Administrator 102.16$ 320 32,691.20$

Technical Writer 54.13$ 320 17,321.60$

Non-Personal Services 4,850 609,556.80$

DITCO 2 % Fee 12,191.14$

Delivery Order #10 Total w/Fee 621,747.94$

Contract Services Subtotal 5,490 682,641.60$

DITCO 2 % Fee 13,652.83$

Contract Total w/Fee 696,294.43$

Subtotals for Delivery Order #10

CONTRACT TOTALS FOR SECOND OPTION PERIOD

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Two-month extension, Option Period 2: 1 November through 31 December 2011:

CLARAVIEW LABOR CATEGORIES Hourly Rate Hours Cost

DELIVERY ORDER #9

BO Specialist 118.78$ 320 38,009.60$

Jr BO Spec 109.61$ 320 35,075.20$

Non-Personal Services 640 73,084.80$

DITCO 2 % Fee 1,461.70$

Delivery Order #9 Total w/Fee 74,546.50$

DELIVERY ORDER #10

Project Manager 165.47$ 320 52,950.40$

Teradata Specialist 158.72$ 640 101,580.80$

Data Modeler 139.27$ 640 89,132.80$

ETL Specialist 135.14$ 680 91,895.20$

Business Analyst 131.04$ 640 83,865.60$

Design / Data Architect - JR 115.18$ 640 73,715.20$

ETL Specialist - JR 102.16$ 650 66,404.00$

Systems Administrator 102.16$ 320 32,691.20$

Technical Writer 54.13$ 320 17,321.60$

Non-Personal Services 4,850 609,556.80$

DITCO 2 % Fee 12,191.14$

Delivery Order #10 Total w/Fee 621,747.94$

CONTRACT TOTALS FOR THIRD OPTION PERIOD

Contract Services Subtotal 5,490 682,641.60$

DITCO 2 % Fee 13,652.83$

Contract Total w/Fee 696,294.43$

Subtotals for Delivery Order #10

4. IDENTIFICATION OF STATUTORY AUTHORITY:

The authority provided in 10 U.S.C. §2304(c) (1) and FAR 6.302-1 - Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

5. DEMONSTRATION OF CONTRACTOR’S UNIQUE QUALIFICATIONS:

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A solicitation for the DMO/EDW/BI requirement was issued, after resolution of issues addressed by offerors, on 30 August 2010. After evaluation of proposals, evaluation notices, and final proposal revisions, a contract was awarded on 2 May 2011 to Guident Technologies. On 4 May 2011 Claraview was sent a letter of debrief and on 16 May 2011 they filed a protest to General Accounting Office against the award of the follow-on contract, HC1028-11-D-0100. As indicated in Section 2 above, a Stop-Work Order was issued to Guident while the protest is being worked.

The EDW, in addition to serving as DeCA’s historical repository for critical sales and financial information, is the central data hub for all of DeCA’s essential business systems. All store pricing, product sales, re-ordering, vendor invoicing and other financial data flows through the EDW to and from other business systems. If the EDW were rendered inoperable, DeCA’s business systems would cease to function correctly and DeCA’s global mission would be severely impacted and greatly harmed.

DoD has officially designated DeCA as a mission essential organization because we serve as an alternate source of supplies for the troops. Without fully qualified support, no one would be available to research and resolve missing transaction data from the point of sale to the EDW.

There would be no resources to process sales data, item movement data which would impact the shelf restocking and re-ordering of products. There would be no data exchanges to industry, which is a contractual requirement with attendant cost impacts. Other DoD Agencies would be impacted as well. For example, financial data would not flow to DFAS; therefore, bills would not be paid and potential violations to the Prompt Payment Act could be created. All of these processes require intimate knowledge of the existing data structures, flows and environments.

Currently, there are no Government employees performing any of these duties which would mean that all processing of data would essentially come to a halt. Further, DeCA would risk violating DoD Information Assurance requirements potentially missing to implementing required security patching and mandates.

The value of the Claraview understanding and experience in support of the highly complex technical environment that includes the EDW and associated business systems is essential to DeCA’s mission success and cannot be replaced quickly or easily. Claraview has, over the past five and a half years, developed and executed many of the major processes now in place in support of DeCA’s enterprise systems. These include but are not limited to:

� Ensuring that the DeCA Corporate applications provide accurate, necessary management information.

� Ensuring that system changes satisfy stated requirements and are completed in a timely manner.

� Ensure that production systems are operational during required times.

� Ensuring that processes are valid and produce accurate results.

� Ensuring that the systems are compatible and function accurately with interfacing DeCA, DoD and vendor systems.

� Improving the systems to meet functional user needs.

� Providing DeCA research and development activities.

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Claraview’s current team possesses the required expertise as they have and are currently performing the support of DeCA’s information systems. Any new company without the benefit of the incumbent would require a lengthy transition period of many months before they would become self-sufficient. This lengthy transition period would most probably exceed the time from now through the end of the protest resolution and planned contract Phase-In Period that is a requirement of the newly awarded technical services contract.

Additionally, if another vendor were selected the Government would be paying for at least six

(6) months of effort before DeCA would be fully supported while the new vendor is ramping up technically and assuming responsibility for the processes addressed above. This could result in payments exceeding (REDACTED)$2 million based upon the DeCA Independent Government Cost Estimate (IGCE) for six (6) months of effort without full support. This was estimated by using the estimates contained herein for a two (2) month performance period worth approximately (REDACTED) $0.7 million plus four (4) additional months of a Period of Performance equaling approximately $1.4 million for a six month total of $2.1million.

This action would extend the period of performance for Claraview’s contract HC1013-06-D- 2002 and Task Orders 0009 and 0010 and will provide sufficient time to resolve the protest filed (REDACTED)$in relation to the newly awarded technical services contract, complete the corrective actions and provide support during the two months Phase-In Period as required in the new If the award of the follow-on contract is sustained, it is estimated that the Stop Work Order will be lifted and basic period of performance of the contract would begin on or about 1 October 2011 while avoiding a major impact to mission accomplishment.

While other firms can meet the basic skill requirements, none can effectively begin with the requisite level of support that minimizes risk to mission failure on 1 July 2011. Only the incumbent can meet DeCA’s support requirements without significant risk until an orderly resolution of the protest to the contract award and completion of the Phase-In Period without a significant impact to the DeCA mission.

6. FEDBIZOPPS ANNOUNCEMENT/POTENTIAL SOURCES:

This is an extension to the period of performance under contract HC1013-06-D-2002 with Claraview, as an interim solution while the protest of the contract award is being resolved.

(REDACTED) The extension will be published in FedBizOpps after approval of the JA has been provided.

7. DETERMINATION OF FAIR AND REASONABLE COST:

The methods to be used in determining the prices charged by the incumbent during this interim solution are fair and reasonable is to compare the labor hour rates proposed for the extension against the labor rates charged under Claraview’s GSA Federal Supply Schedule contract and comparison of proposed rates against the rates charged by other vendors under the GSA FSS.

8. MARKET RESEARCH:

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Market research relevant to this interim solution to retaining the requisite support while completing corrective action in response to a protest and stop work order was not conducted.

However, market research was conducted during the initial acquisition stages of the DMO/EDW/BI effort on 11 January 2011. That research revealed five companies were capable of performing the DeCA effort. Although other firms found may possess the basic skills required, no firm other than the incumbent possesses the specialized skills and institutional knowledge that can meet DeCA’s requirements without significant risk of mission failure during the period required for corrective actions pending resolution of the protest for the newly awarded technical services contract, and required phase-in period. See DEMONSTRATION OF CONTRACTOR’S UNIQUE QUALIFICATIONS in paragraph 5 above. Moreover, utilizing this market research this requirement was competed and an award has been made; however, the award was protested to the GAO.

9. ANY OTHER SUPPORTING FACTS:

As noted above, Claraview is currently the sole contractor supporting a series of DeCA mission essential business systems. The Agency cannot afford a reduction in quality support while another contractor would attempt a significantly steep learning curve without incumbent support.

DeCA does not have the in-house expertise to provide the support Claraview is currently providing pending the resolution of the protest, (REDACTED) contracincluding the transfer of knowledge for assuming full technical responsibility during a 60-day phase-in period as required in the follow-on contract awarded for the DMO/EDW/BI requirement. (REDACTED) Without the incumbent continuing performance during the resolution of the protest and for 60-days after resolution, and the award of the follow-on contract to Guident is sustained, Guident would not have access to Claraview’s knowledge. Lastly, if Claraview’s contract is not extended, support for DeCA mission essential systems will not be available creating an unacceptable risk to DeCA’ mission success.

10. LISTING OF INTERESTED SOURCES: Not applicable.

11. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION: N/A. The need to extend the incumbent’s contract and issuing a Stop Work order of the newly awarded contract is a result of a protest being filed against the competitive award of the follow-on contract.

12. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP) PROGRAM

PLAN (PP): Not required.

Required Signatures JA for DeCA DMO/EDW/BI:

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR Subpart 6.303-1(b) and DARS Subpart 6.303- 1(b))

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I certify that the facts and representations under my cognizance which are included in this justification and which form a basis for this justification are complete and accurate.

TECHNICAL COGNIZANCE:

Signature:

//s// Jon C. Wahlberg

Jon C. Wahlberg__Supervisory IT Specialist DeCA 804-734-8000 x48286 14 June 2011

Printed/Typed Name Title Organization Phone Date

REQUIREMENTS COGNIZANCE:

//s// Anthony S. Mertens

Anthony S. Mertens COR DeCA HQ/CIBI 804-734-8000 x86106 14 June 2011

Printed/Typed Name Title Organization Phone Date

CONTRACTING OFFICER CERTIFICATION (FAR Subparts 6.303-1(a), 6.303-2(a)(12))

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Virginia A. McCann Contracting Officer DISA/DITCO/PL8311 618-229-9720 14 June 2011

Printed/Typed Name Title Organization Phone Date

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Required Signatures JA for DeCA DMO/EDW/BI:

AGENCY COMPETITION ADVOCATE/PROCURING ACTIVITY COMPETITON ADVOCATE

APPROVAL (FAR Subparts 6.303-1(a) and 6.303-2(a)(12))

I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief.

Since this Justification for OTFAOC does not exceed $11.5M, this review serves as approval.

APPROVED BY: (FAR 6.304 and DFARS 206.304)

Ann M. Vaughn, Procuring Activity Competition Advocate, PLA, 229-9608, 14 JUN 2011

Printed/Typed Name Title Organization Phone Date

ALL QUESTIONS REGARDING THIS JUSTIFICATION FOR OTFAOC ARE TO BE REFERRED TO

MR ANTHONY MERTENS, DeCA HQ/CIMS, 804-734-8000, EXT. 86106, DSN: 687-8000, EXT. 86106, anthony.mertens@deca.mil.