Hazmat Management Requirements for Contractors.pdf

HAFB Hazardous Materials Operations Plan Hanscom Air Force Base MA

April 2021

CONTROLLED UNCLASSIFIED INFORMATION//CUI

ANNEX G TO HAFB HMOP

HAZMAT MANAGEMENT REQUIREMENTS FOR CONTRACTORS

Table of Contents

1. SITUATION. HAFB employs contractors (who may also employ the use of sub-contractors) to perform a variety of functions on the installation for both short and long-term projects. These projects may require the use of HAZMAT.

2. MISSION. This annex defines the varying types of contractors working on the installation at any given time, and outlines requirements specific to contracted agencies with respect to HAZMAT management.

3. EXECUTION.

3.1. Definitions.

3.1.1. Contractor-Owned HAZMAT. HAZMAT purchased by the contractor to fulfill contract requirements that are brought on base as needed and used only by the contracted employees. Contractor-owned HAZMATs are removed from the base at the end of the term of the contract.

3.1.2. Government-Owned HAZMAT. HAZMAT purchased under a specific contract with government funds that are deliverables to the government under the respective contract that may or may not be used by contractor employees.

3.2. Hazardous Material Notifications. Regardless of the acquisition process (purchased under a specific contract with government funds or purchased by the contractor), HAZMAT cannot be purchased or stored on HAFB without prior notification and approval through the COR. These requests will be coordinated through the CE Project Manager.

3.3. All Contractor-Owned HAZMAT. Contractors will submit a list of HAZMAT required for the project to COR as soon as possible but not later than 15 calendar days from the contract award date. The appropriate SDS shall be submitted and will include any appropriate identification number, such as a National Stock Number or Special Item Number. The list of hazardous materials must be updated during performance of the contract and whenever the contractor modifies quantities of approved materials, adds new material, or removes existing material as necessary for performance of the contract. Any modifications or additions to the list must be approved prior to material delivery to the site.

3.3.1. When the Contractor Material Report is submitted to the HTA, each container will be assigned a serial number. Tracking labels must be generated within one working day of receipt of the material. The program focal point for the contractor is responsible for contacting the HAZMAT Program Manager to obtain the required labels.

HAFB Hazardous Materials Operations Plan Hanscom Air Force Base MA

April 2021

CONTROLLED UNCLASSIFIED INFORMATION//CUI

3.3.2. Labeling and Storage of Hazardous Materials for Contractors. Each contractor-owned HAZMAT container stored or used on base must be labeled with HAZMAT bar-code tracking labels provided by the HAZMAT Program Manager. The contractor will ensure labels are placed on these containers that meet the requirements of 29 CFR 1910.1200(h), AFI 90-821, Hazard Communication, and 40 CFR 262.32.

3.3.3. Use and Removal of Contractor-Owned Material. Whenever a HAZMAT container is emptied or is removed from the installation, the contractor must report the status and disposition of the container and/or material to the HAZMAT Program Manager.

3.3.4. Use and Removal of Government Furnished Material. The government will be responsible for reuse or disposal of excess HAZMAT or empty HAZMAT containers when the HAZMAT has been purchased with government funds for the contractor.

3.3.5. The contractor shall establish a centralized location to store, receive, transfer, and issue contractor-owned HAZMAT IAW all applicable regulations through the HAZMAT Program Manager. The contractor will store no more than the authorized quantity of HAZMAT on site without prior approval of the HAZMAT Program Manager.

3.3.6. The contractor is responsible for furnishing all equipment necessary to manage contractor-owned HAZMAT in accordance with this plan. This equipment includes, but is not limited to: approved chemical security cabinets, locks, secondary containment, spill response equipment, fire extinguishers, PPE, and computer equipment.

3.3.7. Excess Hazardous Materials. All unused or excess contractor owned HAZMAT must be removed from the base within five working days of the end of contract activities or the end of the performance period, whichever comes first. The contractor must then report to the HAZMAT Program Manager, in writing, that the HAZMAT has been removed from the base.

This will be completed within two working days after the material has been removed.

3.4. Contractor Owned Equipment Containing Radioactive Material. All equipment containing radioactive material must be reported to the RSO (66 MDS/SGOJ) at 5-6370.

Information provided should include the type of equipment, serial number, activity of the radioactive source, and how long the equipment will be on base. The RSO must also be notified when the equipment has been removed from the installation.

4. COMMAND AND CONTROL. Normal command channels as outlined in the Basic Plan still apply however, Operational Contracting (AFLCMC/PZI) is responsible to oversee all contract operations on the installation to ensure these HAZMAT requirements are incorporated into all contracts where HAZMAT purchase or use may be required.