Hazardous Waste RFP_Final.pdf

TABLE OF CONTENTS

Section I: Request for Proposal

Section II: Instructions to Proposers

Section III: Form of Proposal

Section IV: Evaluation Criteria

Attachment A: RFP Contract Form

Attachment B: Calendar of Events

Attachment C: References

Attachment D: 2022-2023 AU Waste Volumes

Attachment E: Bid Price Worksheet

Attachment F: Facilities & Transportation Services

Attachment G: Proposal Checklist

Section I. Request for Proposal

A. Intent and Scope for the Auburn University Regulated (hazardous & non-hazardous chemical) Waste Management Contract

• Auburn University (AU) is currently seeking turnkey service bids for the segregation, packaging, transportation, treatment, recycling and disposal of hazardous and non-hazardous chemical waste under this Request for Proposal (RFP). Services provided by the vender must be in compliance with all federal, state and local regulations applicable to a large quantity generator of hazardous waste.

B. AU Background Information:

• AU is a large quantity generator of hazardous wastes (EPA ID ALD000826958). Primarily, hazardous, non-hazardous wastes are collected from the various accumulation areas throughout campus by Auburn University personnel. Waste is transported to the AU’s Environmental Health and Safety Building (EHSB) located at 970 Old Camp Road, Auburn University. Hazardous waste shipments will be made from this location at least every 90 days. Additional shipments may be required. Occasionally, large amounts of chemical wastes are accumulated at various locations on campus (i.e. within a lab during a clean out) that may necessitate removal from that campus location rather than the EHSB.

This occasional request will be communicated to the vender in advance of the scheduled service date.

• It is AU’s preference to ship the entire inventory of hazardous waste in storage at the time of the waste shipment. The contractor’s proposal shall identify any materials that cannot be managed at its TSDF and how these materials will be accommodated under this contract.

C. General Specifications:

1. This RFP is for the segregation, packaging, transportation and disposal of hazardous, non-hazardous chemical wastes from AU.

2. Work under this contract is to be conducted during normal working business hours Monday through Friday between the hours of 7:45 AM and 4:45 PM (CST) and in such a manner as to create minimal disruptions to AU operations.

3. Transfer of waste and title shall be at the time the vender takes possession of and removes waste materials from AU.

4. Title, Risk of Loss and all other incidents of ownership to the waste material shall be transferred from AU and shall be vested with the contractor.

5. The Contractor shall provide unit pricing for the items indicated on the proposal to include minimums. Unit pricing provided will be inclusive with no additional charges for materials, labor, mobilization, waste profiling, waste pickup, etc. being accepted.

Unless identified in the pricing, we will assume that there are no minimums.

6. PRICES QUOTED TO REMAIN FIRM DURING FIRST YEAR OF THE CONTRACT. Price increase requests for each of the one (1) year renewal options must be submitted in writing to the Hazardous Materials Manager at least sixty (60) days before the end of any one (1) year period. AU shall approve all price increase requests in writing before increases will be allowed. Any approved price increase will take effect at the beginning of the next one (1) year term.

7. The Contractor must schedule and perform work within thirty (30) days from notification by AU in accordance with the terms of the contract.

8. Invoices submitted by the vender must be itemized indicating at a minimum, the corresponding manifest number, manifest line item, the number of containers, the type of containers, each container’s weight, DOT Class(es), unit price and total price. In addition, charges for disposal must also include, drum numbers and/or profile numbers, drums sizes, packing media and quantities of each. For example:

Manifest No.

Line Item

No. of Containers

Type of Container

Container Weight

DOT

Class

Unit Price

Total Price

9. Certificates of disposal or destruction must be submitted within 90 days of waste shipment and must accompany all invoices for waste disposal. Full payment may be delayed until such time as the certificate has been received by AU.

10. AU reserves the right to inspect and evaluate the Contractor’s facilities at any time during the contract period.

11. Quantities listed in this specification are previous year’s quantities and estimates only.

AU reserves the right to have quantities greater than or less than listed.

12. AU reserves the right to manage waste in another manner as long as that method meets all legal requirements for disposal and/or recycling.

D. Waste Removal Requirements

1. Containers for transport and the transport vehicle shall be prepared by the Contractor in such a manner as to comply with applicable local, state and federal laws and regulations including all EPA and DOT regulations.

2. All drums for lab packs, liners, packing media and any other supplies will be provided by the Contractor.

3. All chemical waste will be inventoried by shipping container. The shipping container or

“drum” inventory sheet must contain the following information: drum type, drum number, proper DOT shipping name, UN/NA number, DOT hazard class, chemical names, number of containers, size of containers, EPA waste code number, the unique AU inventory number, name of the chemist and the name of the person packing the drum.

4. AU personnel will routinely prepare bulk 55- and 30-gallon drums containing compatible waste streams. Typical waste streams that are bulked by AU personnel prior to shipment include spent halogenated solvents, spent non-halogenated solvents, waste formalin, used paint and paint thinner, waste corrosive solutions and oil/water mixtures.

5. Transport of waste (lab pack or bulk) must be to an EPA-approved treatment, storage and disposal facility (TSDF).

6. All placards used by the transport vehicle to comply with DOT requirements will be provided by the Contractor.

7. All required paperwork is to accompany the shipment to the disposal facility. The

Uniform Hazardous Waste Manifest and Land Ban Notifications will be provided and prepared by the vender. The generator’s copy of the Manifest and the Land Ban will be provided to the generator before transport of the shipment. The original copy of the manifest will be returned to AU within 35 days of the date of shipment and bear the original signature from the receiving facility owner/designated operator indicating receipt of the shipment.

E. Special Provisions

1. Shock Sensitive Chemicals – Chemicals that can become shock sensitive such as trinitrophenol, ethers, trinitrobenzene and others may be included for removal. The vender must submit a protocol for handling shock sensitive chemicals within ten (10) days of contract award. Upon discovery of a potentially shock sensitive chemical, the Contractor must notify AU Environmental Health & Safety personnel immediately.

2. Temperature Sensitive Chemicals – The Contractor must submit a protocol for handling temperature sensitive chemicals within ten (10) days of contract award.

3. Personal Protective Equipment- It is the responsibility of the Contractor to provide all protective equipment such as gloves, safety glasses and/or respirators that the Contractor’s safety officer determines to be necessary and as may be required to meet requirements as set forth by the Occupational Safety and Health Administration (OSHA).

Protective equipment must be worn on the AU job site.

4. Site Specific Safety and Health Plan – The Contractor shall prepare a site-specific safety and health plan for the work to be performed under this contract. The vender shall submit this plan within ten (10) business days of contract award and must be approved by AU prior to commencement of work.

5. Spill Clean Up – In the event of a spill or unintentional release of a chemical during removal, the Contractor will be required to mitigate the spill. All costs associated with this mitigation shall be incurred by the Contractor and will not be the responsibility of AU. This requires the Contractor to have a spill kit on the vehicle that will be adequately supplied with all essentials tools and equipment to contain the release. A copy of the Contractor’s spill response protocol must be provided within ten (10) business days of contract award.

6. Categorization of Unknowns – The Contractor must provide on-site, unknown categorizations efforts (such as a Haz-Cat) to be used in the event an unknown chemical is encountered. These analyses will be performed only at the discretion and approval of AU RMS personnel and must reference the unique AU inventory number. The cost for unknown categorization must be listed in the Contractor’s proposal.

7. Milk Runs – Periodically, during scheduled 90-day pick-ups, the successful Contractor will be expected to lab pack and transport chemical waste from both on-campus AU satellite accumulation areas (labs) and/or off-campus AU facilities that generally generate small amounts of chemical waste. Additionally, AU will request the Contractor to facilitate the removal of hazardous waste from a few non-AU facilities located in and around the AU’s main campus.

8. On-Campus Chemical Relocation Services – On occasions, the Contractor may be asked to provide assistance to relocate chemicals from one location on campus to another.

Historically, this has been needed when a new lab building is renovated / constructed and generally involves the relocation of chemicals from multiple labs/buildings.

9. Emergency Response Services:

a. The Contractor must provide a 24-hour emergency telephone number and contact for listing on the Hazardous Waste Manifest.

b. The Contractor may be designated as the Emergency Response Contractor on the University's RCRA Contingency Plan. Initial response to a release at AU is provided by the local fire department. Emergency Response Contractors must be capable of responding within 24 hours of notification of a release by AU.

Emergency response services may include containment and clean-up of the spilled material, and removal of wastes.

Within ten (10) business days of contract award, the Contractor must provide a summary of their emergency response services, a list of emergency response personnel and equipment, and an itemized price schedule for these services. In addition, the Contractor shall provide an emergency contact and a 24-hour telephone number for accessing this person.

10. Additive Manufacturing Metal Powder-Related Waste Streams – As part of this RFP, AU is seeking a qualified respondent to provide regular removal, transportation and recycling or disposal of various types of metal powder-contaminated waste streams.

Recycling or disposal services of these materials shall be provided in accordance with, and shall be subject to, the terms and conditions of this document.

Unit rates provided in the Contractor Waste Bid Worksheet for recycling or disposal of Metal 3D Printing waste streams shall be all inclusive. Upon request, the successful respondent shall provide the University with appropriate containers as specified in the Contractor Bid Worksheet for packaging of 3D metal powder waste. Cost for containers shall be included in the disposal pricing. No additional charges for containers, shipping or transport will be accepted.

Payment for recycling or disposal will not be made until applicable certificates of recycling or disposal are received.

All interested respondents shall include detailed instructions for packaging the 3D metal powder waste streams and a listing of the facilities to be used for recycling or disposal of 3D metal powder wastes with their proposal.

See addendum to Appendix E: Bid Price Worksheet for list of potential waste metal powders.

G. Proposal Overview and Definitions

• Proposals will be received until 10:30 AM CDT on the specified date.

• Throughout the remainder of this Request for Proposal, all entities involved will be referred to as follows:

o Auburn University will be referred to as “University” or “AU”.

o Commodity/Service Provider will be referred to as “Contractor” or “Supplier”.

o This document will be referred to as “RFP”.

E. Functional Requirements of Contract to be Awarded

• Contract Term o The term (“Term”) of this contract will be for a period beginning from the date of award.

The length of time for this agreement will cover a period of one (1) year, beginning at date of award and may be renewed on a yearly basis thereafter for up to four (4) additional years upon mutual agreement of both parties.

o Either party may terminate this agreement effective thirty (30) days after providing written notice to the other party that such party has breached any material provisions of this agreement if such other party fails to cure said breach within the thirty (30) day notice period. Such notice shall set forth the basis of the termination.

o The contract may also be cancelled by convenience by Auburn University. The effective date of cancellation shall be thirty (30) days after written notice of intent by one of the parties. The vendor will, however, be required to honor all orders placed prior to the date of cancellation if required to do so by the University.

• Effective Date o The effective date of the contract shall tentatively be March 1, 2024 or the date upon which the parties execute the contract and all appropriate approvals have been received, whichever is later.

Section II. Instructions to Proposers

A. Proposal Response

• Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

• Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University until the date and time stated.

• All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

• Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.

Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended, or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

• AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

• Proposers may withdraw proposals at any time prior to the time and date set for opening.

• The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

• No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

• The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information, but all records are subject to State of Alabama open records laws.

• Proposers submitting proposals which meet the selection criteria, and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee. Procurement and Business Services will schedule the presentations.

• The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

• The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

• The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

• Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

B. Insurance

• All insurance guidelines can be found on the Auburn University Risk Management & Safety website. https://cws.auburn.edu/rms/pm/minimuminsurance

• By submitting responses, each respondent certifies that it understands this RFP and has full knowledge of the scope, nature, quality of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed.

Each respondent also certifies that it understands that all costs relating to preparing and responding to this RFP will be solely the responsibility of the respondent.

• Respondents are cautioned to read the information contained in this RFP and on Auburn University’s Risk Management & Safety website carefully and to submit a complete response to all requirements and questions as directed.

https://cws.auburn.edu/rms/pm/minimuminsurance

• The Contractor shall, at its own expense, procure and maintain, without interruption during the entire term of this contract, insurance of the kinds and limits listed hereunder. Insurance Services Office, Inc. (ISO), or industry equivalent, Certificates of Insurance and Additional Insured Endorsements issued by the contractor’s insurance carrier shall be furnished to Auburn University before beginning work and shall name Auburn University, its Board of Trustees, Trustees Individually, Employees, and Agents as Additional Insureds for ongoing and completed operations on the General Liability, Automobile Liability and Umbrella Liability policies. The insurance coverages required under this contract are minimum insurance limits required and are not intended to limit the responsibility or liability of the Contractor. If any subcontractor is used to fulfill this contract, they or the Contractor on their behalf, shall carry the same coverages and limits of insurance outlined herein. It shall be the Contractors responsibility to ensure compliance of this requirement.

• Workers Compensation and Employers Liability Insurance:

o a) Workers Compensation insurance shall be written in accordance with statutory coverage required by the State of Alabama. A self-insurer must provide a certificate issued by the Alabama Department of Industrial Relations stating the contractor is qualified to pay its workers compensation claims.

o b) Employers Liability Insurance shall be written with minimum limits of:

1. Bodily Injury by Accident - $1,000,000 each accident

2. Bodily Injury by Disease - $1,000,000 each employee

• Commercial General Liability Insurance:

o Commercial General Liability Insurance shall be written on an occurrence form and shall provide at minimum the following limits:

Each Occurrence $1,000,000 General Aggregate $1,000,000 Products-Completed Operations Aggregate $2,000,000 Contractual Liability $1,000,000 Personal & Advertising Injury $1,000,000 Damage to Rented Premises $ 100,000 In Addition, the Policy must cover all activities to be performed by the

Contractor, including explosion, collapse, excavation and underground work.

Policy shall be endorsed to be Primary and Non-Contributory to any insurance held by Auburn University.

• Commercial Automobile Liability Insurance:

o Commercial Automobile Liability Insurance shall be written to include coverage for bodily injury and property damage arising from ownership, maintenance or use of any and all owned, non-owned, leased, and hired automobiles.

o Minimum limit $1,000,000 Combined Single Limit.

• Commercial Umbrella/Excess Liability Insurance:

o The Commercial General Liability and Commercial Automobile Liability limits specified above maybe satisfied though a combination of primary and umbrella/excess liability policies written on a follow form.

• Environmental Impairment Liability Insurance:

o Environmental Impairment Liability Insurance will be provided if the contractor will be handling hazardous or toxic products. Contractors needing this coverage include, but is not limited to, transportation or disposal of explosives, nuclear materials, polychlorinated biphenyl (PCB) materials, pesticides & fungicides, & oil; installation or removal of underground and above-ground storage tanks; asbestos abatement; and lead abatement.

o Minimum Limit $1,000,000 each claim/$2,000,000 annual aggregate.

o Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of a project.

o Due to the nature of some activities, Auburn University reserves the right to require additional limits of liability coverage.

• POLICY PROVIDERS

o All insurance coverage shall be issued by an insurer licensed as an admitted insurer or authorized by the Alabama Commissioner of Insurance as a surplus lines insurer. The insurance company must have a minimum current A.M. Best’s rating of A-, Class V.

• NOTIFICATION ENDORSEMENT

o Each policy shall be endorsed to provide that the insurance company agrees that the policy shall not be canceled, materially changed, allowed to lapse, or allowed to expire until Auburn University has received thirty (30) days of written notice. Renewal certificates shall be sent to Auburn University within five (5) days following the renewal or any expiration date of coverage.

• DEDUCTIBLES

o A contractor may elect to secure an insurance program with a deductible or self-insured retention (SIR) of up to $25,000 without prior approval from the University. Any deductible or SIR larger than $25,000 must be approved by the University. Contractor may be required to furnish audited financial statements to determine the contractors financial ability to absorb the obligation of a deductible or SIR without material impact on the solvency of the contractor.

• WAIVER OF SUBROGATION

o Unless precluded by law, Auburn University and Contractor waive all rights against (1) each other and any of their subcontractors, sub-contractors, agents and employees, each of the other, and (2) the Architect, Architects consultants, separate contractors performing construction or operations related to the Project, if any, and any of their subcontractors, sub-subcontractors, agents and employees, for damages caused by fire or other causes of loss. But said waiver shall apply only to the extent the loss or damage is covered by builders risk insurance applicable to the Work or to other property located within or adjacent to the Project, except such rights as they may have to proceeds of such insurance held by the Owner or Contractor as fiduciary. Auburn University or Contractor, as appropriate, shall require of the Architect, Architect’s consultants, separate contractors, if any, and the subcontractor, sub-subcontractors, suppliers, agents and employees of any of them, by appropriate agreements, written where legally required for validity, similar waivers each in favor of the other parties enumerated herein. The Policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to the person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly or indirectly, and whether or not the person or entity had an insurable interest in the property damaged.

The waivers provided for in this paragraph shall not be applicable to loss or damage that occurs after final acceptance of the Work.

• IMPAIRMENT OF LIABILITY

o In the event the insurance program required by Auburn University were to have any pending claim(s), which may limit or exhaust any aggregate limits by more than 20%, Auburn University shall be notified within thirty (30) days. Auburn University may require additional insurance or reinstatement of the limits of liability as necessary to protect the financial interest of the University.

• DUTY TO PROVIDE COPIES OF INSURANCE POLICIES

o AU shall be entitled, upon request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification or particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties or to underwriting on such policies.

• NOTICE OF INCIDENT

o Contractor shall inform Auburn University Risk Management and Safety of all incidents and/or accidents that occur on AU premises or that might otherwise give rise to a claim against AU and shall be responsible for providing appropriate written notification. Such notification shall be provided as soon as reasonably possible but will not exceed twenty four (24) hours after contractor is aware of the incident/accident.

• INDEMNITY PROVISIONS

o To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold harmless Auburn University, its Board of Trustees, Faculty, Staff, and Agents from and against any and all claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of, related to, or resulting from performance of services under this contract, regardless of whether such claim, damage, loss or expense is caused in part, or is alleged but not legally established to have been caused in whole or in part by the negligence or other fault of a party indemnified hereunder.

Section III. Form of Proposal

A. Proposal Format

• Proposals should be submitted in Excel® and/or Adobe PDF® formatting only.

o If there is any information or required submittals, which due to size limitations cannot be incorporated following the preferred formatting, please note for the evaluator where the information can be found in the response.

B. Tabular / Paginated Format

• Tab 1: A one to two page executive summary of the respondent’s proposal, including brief descriptions of the company’s expertise procuring a contract the size and scope described in the RFP, and how the proposer plans to address the University’s requirements.

• Tab 2: Completed and signed RFP contract form, as per Attachment A.

• Tab 3: Contact name(s) and title(s) of the individual(s) responsible for the company’s proposal and negotiation during this RFP process.

• Tab 4: Attachment C. Complete with a listing of the company projects/customers similar in size and scope to the services described in the RFP. This list must include the name, address, telephone, and email address of the client contract administrator. If applicable, please list examples of services rendered in the state of Alabama, particularly within institutions of higher learning. Provide a list of institutions of higher education with which the firm has signed a term contract.

• Tab 5: Attachment E. Completed Bid Price Worksheet as well as any relevant additional information.

• Tab 6: Attachment F. Facilities and Transportation Services Contact Information

Section IV. Evaluation Criteria

• In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability, responsibility, previous work, reputation, financial standing of the bidder or respondents, and the amount of other work being carried on by the bidder. The inability of any bidder to meet the requirements mentioned above may be cause for rejection of the proposal.

• Selection shall be made in the best interest of the University. An Agreement will be awarded to the successful respondent who, in the opinion of the University, has best-demonstrated competence and qualification for the type of services required at fair and reasonable prices/compensation and whose proposal is deemed to be in the best interest of the University.

• Where contract negotiations with a respondent do not proceed to an executed contract within a time deemed reasonable by the University (for whatever reasons), the University may reconsider the proposals of other respondents and, if appropriate, enter contract negotiations with one or more of the other respondents. Proposals shall remain valid and current for the period of 90 days after the closing date and time for submission of proposals.

• The respondent and University agree that time is of the essence in all respects concerning the award of contract and performance hereunder.

1) Pricing – 50%

2) History and Past Performance – 45%

• Permitted TSDF

• Competent and consistent on-site/field personnel

• Cradle to Grave compliant facilities and operations

• Relevant experience

• College/University References

3) Complete/Thorough Proposal – 5%

• Understanding of the nature of the project

• The respondent’s compliance with all requirements of the RFP specifications

• The selected agency’s proposed commitment to its relationship with the University and customers

• Detailed proof of all requested qualifications and specified services

Attachment A: Calendar of Events

Task Date

RFP Bid Issued Monday, December 18, 2023

Questions regarding RFP due Wednesday, January 10, 2024 @4:45pm

Responses to Questions sent out Friday, January 12, 2024 @4:45pm

RFP Response Due Wednesday, January 24, 2024 @10:30am

Contract Award TBD

All inquiries regarding this proposal and its contents should be directed to:

Christalyn Thomas Strategic Sourcing Analyst

(334) 844-3711 E-mail: cmc0122@auburn.edu mailto:cmc0122@auburn.edu

Attachment B: References

Bidders shall submit at least seven (7) references with at least four (4) specifically from a large college/university for whom the Contractor has provided services similar to those outlined within the RFP specifications. Include agency name, address, phone number, contact person, contact phone number, and contact email address.

1. University/Company Name _____________________________________

Address ______________________________________________________

Company Phone Number _________________________________________

Contact Person _________________________________________________

Contact Phone Number __________________________________________

Contact Email __________________________________________________

2. University/Company Name _____________________________________

Company Phone Number ________________________________________

Contact Person ________________________________________________

Contact Email _________________________________________________

3. University/Company Name _____________________________________

Company Phone Number ________________________________________

Contact Person ________________________________________________

4. University/Company Name _____________________________________

Company Phone Number ________________________________________

Contact Person ________________________________________________

Contact Phone Number __________________________________________

Contact Email _________________________________________________

5. University/Company Name _____________________________________

Address ______________________________________________________

Company Phone Number ________________________________________

Contact Person ________________________________________________

Contact Phone Number __________________________________________

Contact Email _________________________________________________

6. University/Company Name _____________________________________

Address ______________________________________________________

Company Phone Number ________________________________________

Contact Person ________________________________________________

Contact Phone Number __________________________________________

Contact Email _________________________________________________

7. University/Company Name _____________________________________

Address ______________________________________________________

Company Phone Number ________________________________________ Contact Person ________________________________________________

Attachment C: FY23 (Oct 2022-Sept 2023) AU Waste Volumes

Auburn University 2023 Request for Proposal The Contractor should provide a per pound (net weight) disposal price for each class of material listed below. All prices must include expected cost for transportation, personnel, machinery, personal protective equipment, drums, containers, packing materials, labels, placards, and any other required items. Materials that may require special pricing such as mercury compounds, dioxin waste and unstable compounds should be clearly identified in the bid submittal. In addition, please submit bulk (55 & 30 gallon) waste stream disposal prices for DOT classes 3, 5, 6, 8, 9 and non-regulated materials on a per pound basis.

HAZARD CLASSIFICATIONS

1. Class 2 – Compressed Gases

2. Class 3 – Flammable/Combustible liquids

3. Class 4 – Flammable Solids/ Substances

4. Class 5 – Oxidizing Substances

5. Class 6 – Poisonous /Toxic

6. Class 8 – Corrosive Materials

7. Class 9 – Miscellaneous Hazardous Materials

8. Unknown chemicals (Cost must include any necessary testing and/or screening)

9. Non-Regulated Materials

The following summary of waste generated over the previous fiscal year (Oct 2022/Sept 2023) is provided to assist the Contractor in developing their proposals. These quantities of waste are typical for AU and highlight a quantitative breakdown per waste classification the successful Contractor might expect to encounter while under contract with AU. The quantities indicated are not guaranteed and actual quantities of waste offered for disposal over the term of this contract may be greater than or less than provided.

GENERAL LABPACKS

Hazard Class

Class 3 Class 4 Class 5 Class 6 Class 8 Class 9 Mercury Compounds

Non-Hazardous Non-Regulated

Weight (lbs.)

3,686 316 583 2,107 4,020 483 31 5,389

BULK DRUMS

Hazard Class Class 3 Class 6 Non-Hazardous Non-Regulated

Weight (lbs.)

16,749 750 13,400

Attachment D: Bid Price Worksheet Based on the previous 12 months waste totals, each Contractor is required to complete this worksheet to be considered for this contract. If minimum pricing is to be considered, it must be included in this worksheet. If waste is subject to a State Hazardous Waste Fee, it must be included in this worksheet.

Lab Pack

Haz Class Description Per lb

Cost

Haz

Waste Fee

(per lb if applica ble)

Cubic Yard Box

5DF/DM

Min

15DF

/DM

Min

30DF

/DM

Min

Haz

Waste Fee

(Mini mum if applic able)

LP1 3 Flammable Liquids

LP2 4 Flammable Solids

4 * Carbon Filters with Stainless Steel Powder

LP3 5 Oxidizer/Reactiv e

LP4 6 Toxic Liquid/Solids

LP5 8 Corrosive Liquid/Solids

LP6 6 Organic/Inorgani c Mercury

LP7 9 Miscellaneous

LP8 0 Non-Haz/Non- Regulated

LP8 0 Water, from ABS 3D Printing

LP8 0 Water, PFOS LP9 4.3 Lithium

LP9 4.3 Reactive Lithium Compounds

LP9 4.3 Damaged Lithium Batteries

LP10 Varies Temperature Sensitive

LP11 Varies Aerosols

Bulk Drum

Haz Class Description Per lb

Cost

Haz

Waste Fee

(per lb if applica ble)

Cubic Yard Box

5DF/

DM

Min

15DF

/DM

Min

30DF

/DM

Min

Haz

Waste Fee

(Mini mum if applic able)

3 Paint-Related Materials

Trichloroethylen e

3 Paint In Cans

B1 3 Flamm/Comb Liquids

B1 3 Halogenated Solvents

B1 3 NonHalogenated Solvents

4 Bulk Flammable Solids

5 Bulk Oxidizers

B2 6 Toxic Liquid/Solid

B3 8 Corrosive Liquid/Solid

B4 9 Miscellaneous

B5 0 Non-Haz/Non- Regulated N/A

B5 0 PFOS/PFAS

Liquids N/A

B5* D009 Elemental Mercury

BULK

UN309

(From

SCL

Teach Lab)

8/5.1

Waste Corrosive Liquid, Oxidizing,nos (Sulfuric Acid, Potassium Iodate)

BULK

UN309

(From

SCL

8/5.1

Waste Corrosive Liquid, Oxidizing,nos (Hydrogen peroxide, Lead Nitrate)

Teach Lab)

4.1 *

Carbon Filters w/Stainless Steel

Powder (from 3D Printing)

4.2 *

Titanium powder/Filters, Dry (from 3D

Printing)

Lithium Ion Batteries

Alkaline Batteries

PCB Ballasts

2.3(5.1 )(8) Chlorine CGC

2.3(8) Boron Trifluoride

CGC

2.3(8) Sulfur Dioxide

2.2 Sulfur

Hexafluoride

)(8)

Dinitrogen Tetroxide CGC

Dimethyl Ethyl Lecture CGC

Hydrogen

Chloride Lecture

)(8) Nitirc Oxide CGC

2.3(2.1

Carbon Monoxide CGC

2.1 Acetylene CGC

2.3(8) Hydrogen Chloride CGC

2.1 Methane CGC

2.1 Dimethylamine

E-Manifest Fee

* Additive Manufacturing Metal Powder-Related Waste Streams from 3D Printing– As part of this RFP, AU is seeking a qualified respondent to provide regular removal, transportation and recycling or disposal of various types of metal powder-contaminated waste streams. If accepted, recycling or disposal services of these materials shall be provided in accordance with, and shall be subject to, the terms and conditions of this document.

Unit rates provided in the Contractor Waste Bid Worksheet for recycling or disposal of Metal 3D Printing waste streams shall be all inclusive. Upon request, the successful Contractor shall provide the University with appropriate containers as specified in the Contractor Bid Worksheet for packaging of 3D metal powder waste. Cost for containers shall be included in the disposal pricing. No additional charges for containers, shipping or transport will be accepted.

Payment for recycling or disposal will not be made until applicable certificates of recycling or disposal are received.

All interested Contractors shall include detailed instructions for packaging the 3D metal powder waste streams and a listing of the facilities to be used for recycling or disposal of 3D metal powder wastes with their proposal.

Metal Powder Examples:

Aluminum Alloy Metal Powder

Aluminum Base Powder

Iron Base Powder

Titanium Alloy Powder

Titanium Bronze Powder

Cobalt Chrome (CCM-MC)

Stainless Steel 17-4 PH

Molybdenum

Nickel Based Alloys o Waspaloy o Haynes 282 o Haynes 230 o Nimonic 263

Attachment E: Facilities & Transportation Services Contact Information

LISTING OF TSD FACILITIES

Provide information listed below for all TSDFs that are used by your company for the treatment, recycling, and/or disposal of chemical waste (including your own). Use additional sheets as necessary.

1. Facility Name:____________________________________________________ Facility Site Address:_______________________________________________ Facility's EPA I.D. Number:_________________________________________ Facility Telephone Number:_________________________________________ EPA Region:_____________________________________________________ EPA Regional Office Telephone Number:______________________________ Pending legal actions against the facility? No________ Yes________

2. Facility Name:___________________________________________________ Facility Site Address:______________________________________________ Facility's EPA I.D. Number:________________________________________ Facility Telephone Number:________________________________________ EPA Region:____________________________________________________ EPA Regional Office Telephone Number:_____________________________ Pending legal actions against the facility? No________ Yes________

3. Facility Name:___________________________________________________ Facility Site Address:______________________________________________ Facility's EPA I.D. Number:________________________________________ Facility Telephone Number:________________________________________ EPA Region:____________________________________________________ EPA Regional Office Telephone Number:_____________________________ Pending legal actions against the facility? No________ Yes________ More as necessary….

LISTING OF TRANSPORTATION SERVICES

Provide a list of all of the transportation services used by your company for the transportation of hazardous waste (including your own) and universal waste. Use additional sheets as necessary.

1. Company Name:________________________________________________ Company Address:______________________________________________ EPA I.D. Number:______________________________________________ Company Telephone Number:_____________________________________ EPA Region:___________________________________________________ EPA Regional Office Telephone Number:____________________________

2. Company Name:___________________________________________________ Company Address:______________________________________________ EPA I.D. Number:________________________________________ Company Telephone Number:________________________________________

EPA Region:____________________________________________________ EPA Regional Office Telephone Number:_____________________________

3. Company Name:___________________________________________________ Company Address:______________________________________________ EPA I.D. Number:________________________________________ Company Telephone Number:________________________________________ EPA Region:____________________________________________________ EPA Regional Office Telephone Number:_____________________________ Attachment F: Proposal Checklist

1. Completed Contractor Proposal Worksheet.

2. Complete general description of the Contractor’s capabilities to properly dispose of chemical waste.

3. Copies of appropriate licenses or permits.

4. Listing of TSDF's

5. Listing of Transportation Services.

6. Copies of any agreements, documents, or any special conditions and/or restrictions on acceptance of any of the waste identified herein.

7. List of eight (7) references (minimum of 4 from a 4-year college /university).

8. Within ten (10) business days of contract award, the Contractor must submit the following items.

a. Copies of required insurance.

b. Protocol for handling shock sensitive chemicals.

c. Site specific health and safety plan.

d. Spill response protocol.

e. Reactive chemical disposal pricing.

f. Summary of emergency response capabilities and price schedule.

g. Training documentation for lab pack personnel and support personnel who will perform field activities at AU facilities.

Attachment B: References