Haz waste questions.pdf

1. How many times will vendors collect waste? Twice per month. During the 2nd collection, all waste ( 1st and 2nd collections), will be manifested and removed from the site. However, there may be unscheduled collections upon the facility request.

2. How often is waste removed from pharmacy 1st and 2nd floors? Twice per month, preferably on the same dates of the month each month. Also preferred between 7:30 AM and 3:30 PM.

3. Can Safety Data sheets be provided for all waste? Yes

4. How long does it normally take to collect all waste and remove waste from site? Contractors are asked to complete all work between the hours of 7:30am and 3:30pm. Collection day should be scheduled for one day only, twice a month, unless otherwise requested by the facility.

5. How often is Bulk Chemo generated? This varies depending activities, incidents, spills.

6. How many CBOCs are there? There are 11 CBOCS.

7. Who replaces the 12 qrt containers located in the Inpatient Pharmacy IV Room? At this time the facility will provide this container, as well as the containers in pathology and 5 qrt containers in medication rooms. All other 55 drum containers used in pharmacy and 30 gal containers needed for aerosols are provided by the vendor.

8. How often are the 5qrt containers in the mediation rooms required to be collected and replaced? These should be collected and replaced twice a month, unless not at least ¾ full.

9. How many Medication Rooms throughout the facility? How many with hazardous waste containers? How many with Silver Nitrate containers? This varies and cannot be answered accurately.

10. How many drums are used per month? Size? And Quantity? This varies and cannot be answered accurately. We have estimated the quantities in the list of individual items.

11. Could we have a list of locations to the areas needing collection twice a month? This varies and cannot be answered accurately.

12. The SOW section 1.1.2 states pick up in Building 100,102,103,104,104A,105,106,109,110, and one Exterior HW building. Are the collection locations located in one location at each building OR does the contractor have to walk the individual floors and remove waste from the cabinets on the individual med rooms on each floor? Yes in most cases the waste is transported to one area, in the buildings, however occasionally the vendor will be asked to go toa specific room to collect due to safety an transporting concerns. Building 100 has many pick up areas (SAAs)

13. Can you provide the shipment manifests from last 12 months shipments from ALL locations showing waste streams and quantities? We cannot provide that info.

14. What is the facility Generator Status for the facility? Small Quantity Generator

15. The current wall cabinets holding the P listed wastes who owns the wall cabinet? The Michael

DeBakey VAMC.

16. The current wall cabinets holding the Hazardous pharmaceuticals (U and D) listed wastes who owns the wall cabinet? The Michael DeBakey VAMC.

17. Are NON RCRA (nonhazardous) pharmaceuticals included in this contract? Yes

18. Can the Government provide a list of all locations on each floor for each building by waste stream, type, and size of containers requiring service? None of this is in the SOW. Yes, this can be provided to vendor awarded the contract.

19. The SOW does not cover walking the floor to empty each container on each floor. However during the site visit it was directed that the expectation is a contractor to walk the floor( each floor, each building) and collect all waste from wall cabinets and drummed waste, every 2 weeks. And transport them to a centralized location. Then every monthly pick up all consolidated waste at the central pick up building Is this the expectation? Yes, this is the expectation.

20. The contractor must transport all waste collected at induvial building listed on the campus. What method of conveyance is allowed to transport waste to centralized building?

Whatever is most convenient for the vendor, either cart or vehicle can be used.

21. Can the government provide a list of all container types and sizes utilized for waste disposal in induvial floors and lab spaces? Generally 55 gallon drums and 30 gal drums are needed. Other labpacks and sizes may be needed depending on the type and amount of waste generated.

22. The SOW states the contractor will provide all container in SOW section 1.5. Please clarify this. If the government does supply containers which ones and what sizes?

At this time, the facility is supplying 5qrt containers and some 8-12 qrt containers. However, if there is a shortage of supply, the facility may request these be provided by the vendor.

23. Does the facility have a TCEQ registration number that can be provided. (TCEQ Solid waste registration number)? This will not be provided.

24. Will Bulk Chemo waste be covered under this contract. IS that the case since it is not listed specifically in the SOW? Yes, Bulk Chemo and even trace chemo is expected to be collected by the vendor if needed and requested by the facility.

25. Does the facility have a lists of all the waste streams removed for the facility listing DOT proper shipping names, RCRA codes, and TCEQ waste code number (8 digit) that are covered under this contract? We are unable to answer that.

26. The solicitation CLIN is a Firm Fixed Price Flat rate per Month. The SOW Section 1 states in Bold Firm Fixed Price. There is no break down on the CLIN for anything other that a singular cost per month. However the SOW in section 4 states Schedule of Unit costs as the basis for the billing. What is the expectation here since these are conflicting statements and requirements. The government should supply a list of current price listing (without associated costs) as individual CLIN lines for quotation and then the contractor can charge monthly against each CLIN? This has been addressed by the revised RFQ.

27. SOW Section 4.1.1 Stars an itemized invoice (Labor, Materials, Services provided) “ A complete invoice must provide bottom line figures for every ounce (in pounds) received by the contractor all material received under this contract must be accounted for per CLIN Code and/or Texas Waste Code”. There are no CLIN codes or Waste codes listed in the Solicitation or SOW. Please provide this data for proper quoting of the solicitation? The contractor must invoice monthly at the CLIN price. This was changed from the previous RFQ.

28. Are the CBOC locations registered TCEQ generators? All CBOCs are CESQGs.

29. Can you please provide the old contract # and who is doing the services right now for the VA?

GSA Contract# GS-00F-099DA, Task Order# 36C25618F0676. Contractor is Earth Smart Environmental Solutions, LLC.

30. Who is doing the service right now for the VA? See item above.

31. How many LBS per month has been picked up? We are unable to provide that information.

32. Do you have a spreadsheet for all your locations with the lbs that have been picked up? We are unable to provide that information.