Hay Street Parking Deck Elevator Design Build.pdf

CITY OF FAYETTEVILLE

REQUEST FOR

QUALIFICATIONS

HAY STREET PARKING DECK ELEVATOR DESIGN BUILD

COF1516867.2

ISSUED: OCTOBER 14, 2026

DUE: NOVEMBER 24, 2026

The City of Fayetteville is soliciting qualification statements from qualified firms interested in providing Design Build services in connection with the design and planning of the proposed Hay

Street Parking Deck Elevator.

ISSUED BY:

CITY OF FAYETTEVILLE

PRIMARY CONTACT:

KIMBERLY TOON, ASSISTANT CHIEF FINANCIAL OFFICER-

PROCUREMENT

kimberlytoon@fayettevillenc.gov

(910) 433-1942

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

NOTICE TO BIDDERS

Pursuant to N.C.G.S. 143-129, sealed proposals will be received by the City of Fayetteville until 2:00 p.m., Tuesday, November 24, 2026, at City Hall, 433 Hay Street, Fayetteville, North Carolina. At that time, Hay Street Parking Deck Elevator Design Build

Bids may be mailed to the City Purchasing Office, Attn: Kimberly Toon, 433 Hay Street Fayetteville, NC 28301, or may be delivered in person or by express mail to 433 Hay Street, Fayetteville, NC 28301

The bid opening will be held at 2:00 p.m. on November 24, 2026 at City Hall, 433 Hay Street, Fayetteville, NC 28301, for the project entitled, “Hay Street Parking Deck Elevator Design

Build.”

Plans, specifications and bid documents may be obtained in the Purchasing Office of the City of Fayetteville, 2nd floor, City Hall, 433 Hay Street, Fayetteville, North Carolina, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday or by email request to kimberlytoon@fayettevillenc.gov

The right is reserved to reject any or all bids and to waive all informalities concerning bid or award bid to the lowest, responsible bidder or bidders, taking into consideration quality, performance and the time specified in the proposals for the performance of the contract.

City of Fayetteville

Kimberly Toon, CLGPO, CLGFO Assistant Chief Financial Officer- Procurement mailto:kimberlytoon@fayettevillenc.gov

Request for Qualifications (RFQ) for Design Build Services of Construction projects pertaining to the proposed Hay Street Parking Deck Elevator are to be addressed to the City of Fayetteville, Attention: Kimberly Toon, Purchasing Manager, 433 Hay Street, Fayetteville, NC 28334 and will be received on or before 2:00 pm Tuesday, November 24, 2026.

A copy of the RFQ Package in its entirety, including scope of work is available for download from City of Fayetteville’s website at www.fayettevillenc.gov .

The services provided by a Design Build are professional services. The selection of a Design Builder for professional services is made at the discretion of the City of Fayetteville. The City reserves the right to refuse and reject any or all qualifications and to waive any and all formalities or technicalities or to accept the firm who the City of Fayetteville in its sole discretion determines to be most qualified. The City may determine to take no action and reserves the right to do so. Qualifications submitted after the deadline date and time will not be accepted. Note: Firms submitting qualifications not in proper form may be rejected.

The City of Fayetteville Request for Design Build

PURPOSE OF RFQ

The City of Fayetteville invites the submittal of responses to this Request for Qualifications (RFQ) from qualified firm(s) interested in providing Design Build services in connection with the design and planning of the proposed Hay Street Parking Deck Elevator.

OBJECTIVES

The City of Fayetteville proposes to retain a highly qualified, capable firm(s) to act as the Design Builder throughout planning and completion of the projects. The firm(s) who participate in the RFQ process are sometimes referred to as “Respondents”. The City of Fayetteville will give prime consideration to the Design Builders with significant, current experience in the development, design, renovation and construction of similar buildings and projects. The City of Fayetteville reserves the right to negotiate with one or more parties and is not obligated to enter into any contract with any respondent on any terms or conditions.

SCOPE OF WORK

The selected Design Builder (s) will be required to perform architectural, engineering, and construction management services to be specified more fully in a contract agreement to be negotiated after selection. Upon the initial selection of a Design Builder based upon qualifications, with which negotiations will proceed, a Scope of Work will be developed.

The City of Fayetteville anticipates a contract which will include schematic design, production of computer-generated renderings,1 and cost estimations for each phase of http://www.mccormickcountysc.org/ http://www.mccormickcountysc.org/ the project; however, the City of Fayetteville reserves the right to include additional project elements in the initial or subsequent professional services agreements as the City of Fayetteville may (in its sole discretion) deem appropriate. The selected Design Builder will be required to retain and be responsible for all engineering disciplines such as mechanical, electrical, plumbing, fire protection, landscape, architecture, civil engineering, and structural engineering as appropriate for the Scope of Work negotiated. The Design Builder is also required to identify and select the appropriate sub-contractors; however, the City of Fayetteville reserves the right to approve proposed sub-contractors that will be associated with each project.

The work will include, at a minimum, the following components:

Division 2 – Selective Demolition:

• Demolition as required to install and construct the new Elevator Machine Room

Division 4 – Unit Masonry:

• Block, Mortar, & Accessories to infill Elevator Doorway Openings at each stop

(5) total.

Division 5 – Structural and Miscellaneous Metals:

• hoist beam, divider beams, pit ladder, pit grate

• Rolled Steel Plates

• Installation of above items

• Installation of Elevator Guide Rails

Division 7 – Thermal:

• Insulation of walls of new elevator machine room

• Joints sealants as needed

Division 8 – Doors + Hardware:

• 3'0" x 7'0" Hollow metal door and frame (1) ea. Door Type F, Single Leaf, HM, Fire Rated Frame Type, 2” HM Head/Jamb detail, Continuous Fire Stop Sealant, Both Sides Rating - 90 MIN Hardware – Standard Action passage set and deadbolt

Division 9 – Finishes:

• Framing & Drywall

• Boxing of Sprinkler Main in Elevator Machine Room.

• Tile floor in elevator

• Paint in mechanical room

Division 10 – Signage:

• Signage allowance included in base bid for Code Required Signage Only

Division 14 – Elevator:

• Elevator Material (Cab, Rails, Controls, etc.), Labor, & DOL Inspections

• General Contractor to coordinate installation with Owner vendor.

Division 21 – Sprinkler:

• Rework of the existing dry sprinkler system for adding new upright sprinklers and a new branch line for the new elevator and equipment room.

• All sprinklers are figured for exposed structure install (no drop ceilings & no dry type).

• Please note that the existing sprinkler main will now be running through the new equipment room and per code will need to be boxed in.

Division 22 – Plumbing:

• Installation of sump pump for existing sump.

Division 23 – HVAC:

• Mini- Split for Elevator: Located in Elevator Machine Room, Condensing

Unit, High wall mounted air handler, Wired thermostat, Refrigerant lines, drain lines, Hangers and Supports, Startup & permit.

Division 26 – Electrical & Fire Alarm:

• Elevator Feeder from Existing Electrical to New Elevator

• Fire Alarm at top and bottom of Elevator Shaft

• Receptacle, Switch, and Light for New Elevator Room

• Fire Alarm Connection to New Elevator

• Electrical GFCI Circuit and Cab Lighting

• Electrical GFCI Circuit, Outlet and (2) 4’ Fluorescent fixtures in Elevator Pit

• Electrical Outlet, Lighting Devices, and dedicated Switch at Top Landing

• New Electrical Outlet for New Sump Pump.

• Allowance for Cellular Device Hardware and 12-Month Warranty

Service for Emergency Service

• Alternate for Generator is not engineered or specified. Please provided proposals for a 50Kw and a 100Kw generator (Gas Unit). Once the project is awarded, the size of the generator will be assessed and determined once all power that will be required to be on generator power is determined, and design parameters are established. This will have to be evaluated once the size of generator required is determined, placement of generator, and availability of those utilities.

PROJECT FUNDING

Funding for the work described herein will be determined by the City of Fayetteville as approved and authorized by the City of Fayetteville Council. The cost will comply with all laws, ordinances, rules, regulations and building codes. Should any discrepancy arise that increases or decreases the cost of the work, the Contract Cost will be revised accordingly.

Contingencies and Allowances are included as follows:

o 3% Construction Contingency. This contingency will be used in case of unforeseen conditions once construction activity has started.

This Contingency shall be administrated solely by the General Contractor and any unused portion of the contingency will remain with the General Contractor.

o Signage Allowance: For supplying and installing code compliant signage as required.

o Emergency Service Monitoring for Elevator: Since we do not know if the existing parking deck has phone line service available, we have provided an allowance for the Cellular Dialer (Remote) Service for the Elevator.

SELECTION PROCESS

From a review of the statements of qualification received, the City of Fayetteville intends to evaluate the proposals and possibly invite one or more firms to be interviewed before making a final selection of a firm for the project. The City of Fayetteville will notify selected firms of the date and times of any interview. The City of Fayetteville reserves the right to select based solely on statements of qualifications received.

The selected respondent whose selection was based on qualifications will then negotiate with the City of Fayetteville on fee and contract conditions. If a reasonable fee cannot be achieved with the respondent of choice, negotiations will proceed with other qualified respondents until a mutually agreed contract can be negotiated.

EVALUATION CRITERIA

The criteria used to evaluate the RFQ responses will include, but not be limited to, the following (items listed below are not listed in order of importance):

A. Qualifications of Firm Qualifications of firm, specifically as they relate to this Project.

B. Firms Experience on Similar Projects Related project experience of the firm(s) and the individuals who would be assigned to the Project.

C. Available Resources to Complete Project This criterion would include the analytical, design tools, personnel, resources or methodologies commonly used by the firm that may be applicable to the project categories.

D. Responsiveness to the RFQ This would include any documents submitted such as concept plans, space planning and design concepts and other related items.

E. Professional References Provide names and contact information for professional references.

ADDITONAL INSTRUCTIONS, NOTIFICATIONS AND INFORMATION

A. All Information True – By submitting a response, Respondents represent and warrant that all information provided in the response submitted shall be true, correct and complete. Respondents who provide false, misleading, or incomplete information, whether intentional or not, may be excluded.

B. Cost of Responses – The City of Fayetteville will not be responsible for the costs incurred by anyone in the submittal of responses.

C. Contract Negotiations – This RFQ is not a contract or a commitment of any kind. If this RFQ results in a contract offer by the City of Fayetteville the specific scope of work, associated fees, and other contractual matters will be determined during contract negotiations.

D. No Obligation – The City of Fayetteville reserves the right to evaluate the responses submitted; waive any irregularities therein; select candidates for the submittal of more detailed or alternate proposals; accept any submittal or portion of submittal; reject any or all Respondents submitting responses, should it be deemed in the City of Fayetteville’s best interest; or cancel the entire process.

E. Professional Liability Insurance – The Respondent shall have the appropriate liability insurance certificate by an insurer authorized to transact insurance in the State of North Carolina.

SUBMITTAL INSTRUCTIONS

Sealed submittals are required. Three copies of the responses are to be delivered to Kimberly Toon, at the address set forth below at or before 2:00 p.m. on Tuesday November 24, 2026. All submittals must be labeled: RFQ DESIGN BUILD

SERVICES PROPOSED HAY STREET PARKING DECK ELEVATOR.

The City of Fayetteville Attn: Kimberly Toon

433 Hay Street Fayetteville, NC 28334

Joseph Staton Highlight

To enable the City of Fayetteville to efficiently evaluate the responses, it is important that the Respondents follow the required format in preparing their responses. Responses that do not conform to the prescribed format may not be evaluated.

Pages shall be no larger than letter size (8 ½” by 11”) or, if folded to that dimension, twice letter size (11” by 17”) each section (defined below) shall be separated by a tabbed divider.

CONTENT OF SUBMITTAL

Each response shall be submitted as outlined in this section. Please include an outside cover and/or first page, containing the name of the Project(s).

A table of contents should be next, followed by dividers separating each of the following sections:

Divider #1: Firm Information

a. Firm name, addresses, and telephone numbers of all firm offices.

b. Structure of firm, i.e., sole proprietorship, partnership, corporation, and size of firm.

c. Years firm has been in business

d. Name of principals in firm.

e. Primary contact.

f. Organizational description.

g. Description of firm’s philosophy.

Divider # 2: General Company History/Qualifications

a. A brief history of the Architect and the services routinely provided

b. An organization chart that explains team member responsibilities.

c. Name of the Project Manager in charge of project.

d. The resumes of all persons to be assigned to the project with their prospective roles identified.

e. Documentation that the firms on the Architect’s team (architects and engineers) are registered in the State of North Carolina.

Divider # 3: Experience and References

a. Discussion of Architect’s experience in working with government agencies.

b. List of representative governmental projects, whether ongoing or completed, including references. Please begin with projects in North Carolina. For each, please provide:

i. Project name and location

ii. Year completed

iii. Short description of project

iv. Name, addresses, and phone numbers of owner and contact person tasked with daily responsibilities of project

v. Cost of Construction for project

vi. Names, addresses and telephone numbers of general contractor and engineer

vii. Design and construction cost and whether or not it was completed on time

Divider # 4: Management and Organizational Approach On two pages or less, please describe your management and organization approach to the project. The following should be addressed within this description:

a. Describe your firm’s understanding of the project.

b. Describe how the firm will organize to perform the services.

c. Description of Architect’s approach to code analysis and jurisdictional approvals.