Hart Cluett HVAC - RFP & Bid Form - Final II - 10.08.26.pdf

HART CLUETT HVAC RENOVATIONS & MODIFICATIONS

REQUEST FOR PROPOSAL

BID FORM

October 5, 2026

PROJECT

Hart Cluett Museum Renovations to Existing HVAC Systems This project is to modify and modernize the existing HVAC system and Humidification in the Hart Cluett Museum. The Hart Cluett Museum is housed in two 19th century homes of prominent Troy residents of that era. The two structures (2 and 3 stories) that comprise the facility are wood framed brick structures and are located at 59 and 57 2nd Street in Troy. The 4 story structure located at 57 2nd is the subject of this project.

KEY BID DATES:

• BID DUE DATE – Monday, 10/19/26 by 4:00pm

• PRE BID WALK THRU – Tuesday 10/13/26 at 1:00pm

• ALL QUESTIONS/ RFI’S TO BE SUBMITTED – Thursday, 10/15/26 by

4:00pm

A pre bid walk thru is mandatory for each vendor to review existing conditions in terms of access, logistics, and current equipment condition.

LOCATION

57 2nd St. Troy, NY 12180

OWNER

Rensselaer County Historical Society 57 2nd Street Troy, NY 12180

ENGINEER (TBD) – The project is intended to be Design Build by HVAC Contractor.

PROJECT SCHEDULE

Construction to start 1st Quarter 2027 All equipment must be purchased by 12/01/2026 per requirements of grant funding being received on the Project.

PROJECT DESCRIPTION:

The Museum currently occupies all 4 floors of number 57, plus a carriage house to the rear of

59. The existing HVAC system was installed in 1999 and is in working order and was a quality installation along with new electric service and distribution, wiring and lighting also install at this time. The HVAC system currently consist of a boiler located in the basement of the carriage house in a boiler room and supplies all hot water heating to all the HVAC units. The HVAC system consists of 4 large floor mounted horizontal air handling units 3 of which are located in the basement and 1 is located on the 2nd floor (attic) of the carriage house. These units service the lower floors (Bmt & 1). The condensing units for these units are all located on the roof. The upper floors (3 & 4) are serviced by 4 roof top units. The existing AHU’s and RTU’s have humidification equipment that is currently not functioning.

The Owner is receiving grant funding that is awarded to them for the financing of this Project. MWBE will be a requirement and a minimum of 30% of total Project cost must be achieved. As part of this RFQ, please itemize any vendors, subs, and/ or suppliers that will be used to fulfill this requirement.

PROJECTED SCOPE OF WORK – This scope of work is intended to be turn key construction with all aspects of the work under one agreement with Owner and HVAC vendor.

• Produce stamped engineered drawings of proposed work (based on Design Build). The existing building layout can be used for design documents assuming it is reviewed and stamped by Engineer.

• Acquire building permit and any other permits required by City of Troy

• Disconnect and remove all equipment, piping, wiring etc. not to be reused.

• New RTUs (4) set on existing curbs all existing piping, electrical etc. to be reused. It is assumed all existing curbs, piping, etc. can be reused; however, if this is not accurate after assessing during pre-bid walk thru please identify within your bid/ proposal.

• New condensing units for all 4 AHUs set on roof blocking, all existing piping will be evacuated and new refrigerant installed

• Installation of humidification systems to be functional. Note. There are existing control systems that are not functioning currently. The team understands that some of the equipment is integral with air handlers, and assessment of air handlers to be evaluated.

• All electrical connections and wiring to new equipment

• Control system for all HVAC equipment to be compatible with equipment. There is an existing system; however, it is not functioning.

• Startup and balancing of all systems to be done by 3rd party, and a full balancing report to be provided at completion of construction.

See list of alternates below:

• Alternate #1 - Boiler work (either new high efficiency boiler(s) and all associated piping, gas connects, insulation, expansion tanks etc. to be reused. Pricing should include removals off site as required of existing equipment.

• Alternate #2 – Cleaning of all existing ductwork as accessible including registers, grilles, diffusers, etc.

• Alternate #3 – Add supplemental cooling unit in boiler room/ electric room within

Carriage House. Ventilation for this room to be reviewed and considered for use of existing louvered operable window.

All proposed equipment and/or materials to match or exceed the performance, quality, and function of the existing equipment. Please provide name of mfr. of all equipment and equipment cut sheets as part of proposal submitted.

SCOPE OF WORK BY DIVISION

Items listed are indicative of work elements in that division but the list is not all inclusive; refer to project scope to compile a complete list

Div1: General Conditions

• Engineered drawings (stamped) of proposed work

• Building Permit

• Project management

• On site superintendent

• Temporary facilities

• Temporary protection of structure and contends

• Hoisting and crane service

• Dumpster service and maintaining routine general site clean up

• Final cleaning

Div15: Mechanical

• Fire protection systems (modifications if required)

• Plumbing, piping

• Boiler work

• Humidification systems

• Roof top units

• Roof top condensing units

• HVAC ductwork and related medications

Div16: Electrical

• Electrical system modifications and power to new work

• Control systems or medication of existing

REQUEST FOR PROPOSAL FOR HVAC WORK

This request is for providing all labor and materials, equipment, and insurances required to modify the HVAC system as described in the scope of work and in accordance with all drawings and specifications noted plus all codes, rules, regulations, manufacturer’s requirements and to include the following documents provided to:

BID/ CONTRACT DOCUMENTS:

• Hart Cluett Work Plan

• Drawings of existing HVAC systems dated 9/30/26

• Insurance requirements

BID DOCUMENTS TO BE RETURNED WITH PROPOSAL:

• Bid Form

• Resume of any related Projects and documentation of qualifications. Qualifications should include three (3) projects completed in the last five (5) years on buildings listed or eligible to be listed on the National Register of Historic Places.

• Product cut sheets of proposed equipment

• MBE/ WBE vendors listed to be utilized for Project

EXCLUSIONS:

1. Bond Fees

2. Premium Time & Overtime

3. Union or Prevailing Wage Rates

4. Builders Risk & O.C.P. Insurance

5. Temporary Utilities

a. Heat

b. Power

c. Water

6. Winter construction costs

7. All Testing and Special Inspections

8. Testing or removal of hazardous materials

9. Special inspections and engineering fees for reports required by the local building dept.

10. All unanticipated costs due to unforeseen municipal requirements that are not specifically mentioned in the Scope of Work.

11. Electrical - Existing Service to Building to remain, Existing sub panels to remain

12. All existing unit heaters

13. All existing independent, stand alone dehumidifiers

BID FORM

HART CLUETT HVAC RENOVATIONS AND MODIFICATIONS

DIVISION PRICES

Division 1 _______________________ Please outline cost of Engineer Review/ Stamp

Division 15 RTU (4) replacement _______________________ Roof top condensing units (4) replacement _______________________ Humidification systems _______________________ Control Systems _______________________

AHU 1 _______________________

AHU 2 _______________________

AHU 3 _______________________

AHU 4 _______________________

Division 16 Power wiring of new equipment _______________________ Control systems or modifications to existing _______________________

TOTAL PRICE:

TOTAL (EXCLUDING SALES TAX):

This Project is tax exempt, and an exemption form will be provided by the Owner at award of contract.

ALTERNATE #1 – Boiler(s) $_________

ALTERNATE #2 – Provide proposal to clean all ductwork (see onsite conditions) $_________

ALTERNATE #3 – Supplemental unit within boiler/ electric room carriage house $_________

All bids must be submitted on this bid form with narrative backup proposal describing the work to be undertaken including schedule, equipment to be installed etc.

COMPANY NAME PHONE

SIGNED

PRINTED NAME, TITLE

EXHIBIT A

Exhibit A - Page 1 of 1

Insurance Requirements

Certificate Holder: {Owner}

{Address} {City, State ZIP}

Project: {Project}

Required Wording: {OWNER} and all associates shall be named as additional insured on a primary and non-contributory basis with a waiver of subrogation.

** ALL CERTIFICATES MUST INCLUDE General Liability, Excess Liability, Auto Liability, Disability insurance and Worker’s Comp. on the certificate, AND A COPY OF THE ADDITIONAL INSURED ENDORSEMENT verifying the above parties are added to the subcontractor policy.

Such coverage shall include products and completed operations for a period of (2) years after completion of work.

Commercial General Liability 3,000,000 Products/Completed Operations Aggregate 3,000,000 General Aggregate 1,000,000 Any One Occurrence (Coverage A) 1,000,000 Any One Person or Organization (Coverage B)

Automobile Liability (Comprehensive Coverage) 1,000,000 Each Accident

Commercial Excess Liability (“umbrella”) 1,000,000 Products/Completed Operations Aggregate 1,000,000 General Aggregate 1,000,000 Any One Occurrence (Coverage A) 1,000,000 Any One Person or Organization (Coverage B)

Employers Liability (Coverage “B” on the Workers Compensation Policy) 100,000 Each Accident 100,000 Each Employee for Injury or Disease 500,000 Aggregate for Injury by Disease